Estates Consultancy Framework Devon and Cornwall Constabulary

Estates Consultancy Framework Devon and Cornwall Constabulary

Devon and Cornwall Police, acting as Lead Force, are seeking to award a framework agreement for the supply of Estate Consultancy Services on behalf of the southwest regional Police Forces.

UK-Exeter: architectural, construction, engineering and inspection services

2012/S 37-060164

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Devon and Cornwall Constabulary
Procurement Department, Procurement Department
Contact point(s): Ms Mandy Reid
For the attention of: Ms Mandy Reid
EX2 7HQ Exeter
UNITED KINGDOM
Telephone: +44 1392452482
E-mail: mandy.reid@devonandcornwall.pnn.police.uk

Internet address(es):

Address of the buyer profile: http://www.bluelight.gov.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

TBE110 Estates Consultancy Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Main place of performance shall be within the individual counties for the participating forces as identified in the PQQ documentation.
NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 16
Duration of the framework agreement

Duration in years: 2

II.1.5)Short description of the contract or purchase(s)

Devon and Cornwall Police, acting as Lead Force, are seeking to award a framework agreement for the supply of Estate Consultancy Services on behalf of the southwest regional Police Forces.
The South West Region includes the Police Forces of Avon and Somerset, Devon and Cornwall, Dorset, Gloucester, and Wiltshire. This Framework will not include the requirements of Wiltshire Police whose requirements are significantly different from the other Forces within the SW region. Wiltshire operate a fully managed outsourced consultancy service for Estates which is not within the scope of this framework to provide. The requirements of the other four Forces and possibly other emergency services shall be included within this framework.
II.1.6)Common procurement vocabulary (CPV)

71000000, 70000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Section II.1.5 sets out the summary of the services to be procured in relation to this contract further details are available within the PQQ documentation. It is intended that the contract will be for a term of 24 months.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Cornwall

1)Short description

Lot 1 Cornwall shall include the following consultancy disciplines:
A – architecture,
B – engineering,
C – cost management,
D – health & safety,
E – client advisor.
2)Common procurement vocabulary (CPV)

71000000, 70000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Devon

1)Short description

Lot 2 – Devon shall include the following consultancy disciplines:
A – architecture,
B – engineering,
C – cost management,
D – health & safety,
E – client advisor.
2)Common procurement vocabulary (CPV)

71000000, 70000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Avon and Somerset

1)Short description

Lot 3 – Avon & Somerset shall include the following consultancy disciplines:
A – architecture,
B – engineering,
C – cost management,
D – health & safety,
E – client advisor,
F – commercialselling agent.
2)Common procurement vocabulary (CPV)

71000000, 70000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Dorset

1)Short description

Lot 4 – Dorset shall include the following consultancy disciplines:
A – architecture,
B – engineering,
C – cost management,
D – health & safety,
E – client advisor.
2)Common procurement vocabulary (CPV)

71000000, 70000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Gloucestershire

1)Short description

Lot 5 – Gloucester shall include the following consultancy disciplines:
A – architecture,
B – engineering,
C – cost management,
D – health & safety,
E – client advisor,
F – strategic estate management,
G – estates strategic planning advice,
H – annual property inspections.
2)Common procurement vocabulary (CPV)

71000000, 70000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Authority reserves the right to require deposits, guarantees, bonds and/or any other form of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment details will be set out in the ITT and contractual documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Authority will accept tenders from individual undertakings or consortia. A consortium bid may be acceptable but the Authority reserves the right to require a single/lead contractor to take primary liability or to require a special purpose vehicle to be formed.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any such conditions will be set out in the ITT and contractual documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
As identified within the PQQ documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
As identified within the PQQ documentation.
Minimum level(s) of standards possibly required: As identified within the PQQ documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As identified within the PQQ documentation.
Minimum level(s) of standards possibly required:
As identified within the PQQ documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 5
Objective criteria for choosing the limited number of candidates: As identified within the PQQ documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TBE110
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.3.2012 – 14:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.3.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Devon and Cornwall Police Authority.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

1. The framework to be entered into shall be considered as a framework made under English law and subject tothe exclusive jurisdiction of the English Courts.
2. The Authority reserves the right not to enter into any agreement or award any framework as a result of thiscontract notice and to vary or change or not to proceed with this competition at any stage of the procurementprocess.
3. The Authority shall not be responsible for any costs incurred by any organisation responding to this notice.
4. If any organisation considers that any information supplied by it to the Authority is commercially sensitive orconfidential in nature, this should be highlighted and the reasons for (and duration of) its commercial sensitivityor confidentiality specified. Each organisation should be aware that even where it has indicated that informationis commercially sensitive or confidential, the Authority may be required to disclose it pursuant to the Freedom ofInformation Act 2000 in response to a request where such disclosure is considered to be in the public interest.Please note that the receipt by the Authority of any materials marked “confidential” or equivalent shall not betaken to mean that the Authority accepts any duty of confidence by virtue of that marking.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Devon and Cornwall Police Authority
Procurement Department, Police Headquarters, Middlemoor
EX2 7HQ Exeter
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will comply with the requirements relatingto standstill periods and applications to the Court in accordance with the provisions of the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.2.2012