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Estates Design Team Consultancy Services Leicester
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Estates Design Team Consultancy Services Leicester

Thursday, 24 March 2016, 10:32

Estates Design Team Consultancy Services Leicester

Framework for the Provision of Estates Design Team Consultancy Services.

United Kingdom-Leicester: Architectural and related services

2016/S 056-094226

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Leicester
Procurement Unit, University Road
Contact point(s): https://in-tendhost.co.uk/universityofleicester/
For the attention of: Lucy Elms
LE1 7RH Leicester
UNITED KINGDOM
Telephone: +44 1162297527
E-mail: lucy.elms@leicester.ac.uk

Internet address(es):

General address of the contracting authority: http://www.le.ac.uk

Address of the buyer profile: https://www2.le.ac.uk/offices/purchasing

Electronic access to information: https://in-tendhost.co.uk/universityofleicester/aspx/Tenders/Current

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofleicester/aspx/Tenders/Current

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

LUV00604 — Framework for the Provision of Estates Design Team Consultancy Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Leicester is seeking to implement a framework agreement for provision of Estates Design Team Consultancy Services. The requirement is split into 16 lots based upon discipline and size of overall project.
The University’s preference is to award projects to Multidisciplinary Teams (via Lots 1, 2 and 3). In these circumstances the University will contract with a Lead Consultant who will be responsible for delivery of the whole design solution by either delivering in-house or outsourcing some discipline(s) to third parties via sub-contracting arrangements.
The University may also contract directly with disciplines directly, in this instance the designers will be coordinated by the Lead Designer.
The framework is expected to commence on 1 October 2016 for an initial three year period, after which there will be an optional 12 month extension until 30 September 2020. Over the four year period the University expects to spend up to 15 million GBP on professional fees to assist in delivering the University’s capital programme, projects may range from below 100,000 GBP upwards of 50 million GBP
Funding for the delivery of the projects may to be provided by several sources, including potentially The University of Leicester, the UK Government and/or the European Regional Development Fund, and the team will be expected to comply with the rules and regulations associated with this funding.

II.1.6)Common procurement vocabulary (CPV)

71200000, 71220000, 71322000, 71325000, 71321000, 71327000, 71324000, 71322100, 71541000, 72224000, 79932000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The requirement is split into 16 lots for different design disciplines, quantity surveying services and project management services. Each lot is a different discipline for different sized projects.
The University campuses are very varied so work may be required for laboratories, offices and accommodation.
Design consultants may be appointed for projects less than 100 000 GBP in value to more than 50 000 000 GBP in value.
Estimated value excluding VAT:
Range: between 10 000 000 and 18 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Multidisciplinary Team — projects below 750000 GBP

1)Short description

The University will contract with a Lead Consultant who will be responsible for delivery of the whole design solution by either delivering in-house or outsourcing some discipline(s) to third parties via sub-contracting arrangements.
This lot is for projects where the net contract sum is below 750 000 GBP.

2)Common procurement vocabulary (CPV)

71200000, 71220000, 71322000, 71325000, 71327000, 71321000

3)Quantity or scope

For projects with potentially wide complexity (laboratory, offices, accommodation etc.), procured via Design and Build or Traditional method and are below 750 000 in net contract sum.
Estimated value excluding VAT: 1 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Multidisciplinary Team — projects between 750 000 and 4 100 000 GBP

1)Short description

The University will contract with a Lead Consultant who will be responsible for delivery of the whole design solution by either delivering in-house or outsourcing some discipline(s) to third parties via sub-contracting arrangements.
This lot is for projects where the net contract sum is between 750 000 and 4 100 000 GBP

2)Common procurement vocabulary (CPV)

71200000, 71220000, 71322000, 71325000, 71327000, 71321000

3)Quantity or scope

For projects with potentially wide complexity (laboratory, offices, accommodation etc.), are procured either via Design and Build or Traditional method and are between 750000 and 4.1 million GBP.
Estimated value excluding VAT: 1 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: Multidisciplinary Team — projects above 4 100 000 GBP

1)Short description

The University will contract with a Lead Consultant who will be responsible for delivery of the whole design solution by either delivering in-house or outsourcing some discipline(s) to third parties via sub-contracting arrangements.
This lot is for projects where the net contract sum is above 4 100 000 GBP.

2)Common procurement vocabulary (CPV)

71200000, 71220000, 71322000, 71325000, 71327000, 71321000

3)Quantity or scope

For projects with potentially wide complexity (laboratory, offices, accommodation etc.), are procured either via Design and Build or Traditional method that are above 4 100 000 GBP in net contract sum.
Estimated value excluding VAT: 3 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 4 Lot title: Architect (to include Lead Designer and Principal Designer) — projects below 750 000 GBP

1)Short description

The University may directly appoint Architects to act as the Lead Designer and Principal Designer.
This lot is for projects with a net contract sum below 750 000 GBP.

2)Common procurement vocabulary (CPV)

71200000, 71220000

3)Quantity or scope

For projects with potentially wide complexity (laboratory, offices, accommodation etc.) that are procured either via Design and Build or Traditional method and are below 750000 based upon net contract sum.
Estimated value excluding VAT: 100 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 5 Lot title: Architect (to include Lead Designer and Principal Designer) — projects between 750 000 and 4 100 000 GBP

1)Short description

The University may directly appoint Architects to act as the Lead Designer and Principal Designer.
This lot is for projects with a net contract sum between 750 000 and 4 100 000 GBP.

2)Common procurement vocabulary (CPV)

71200000, 71220000

3)Quantity or scope

For projects with potentially wide complexity (laboratory, offices, accommodation etc.) that are procured either via Design and Build or Traditional method and are between 750000 and 4.1 million GBP based upon net contract sum.
Estimated value excluding VAT: 350 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 6 Lot title: Architect (to include Lead Designer and Principal Designer) — projects above 4 100 000 GBP

1)Short description

The University may directly appoint Architects to act as the Lead Designer and Principal Designer.
This lot is for projects with a net contract sum between above 4 100 000 GBP.

2)Common procurement vocabulary (CPV)

71200000, 71220000

3)Quantity or scope

For projects with potentially wide complexity (laboratory, offices, accommodation etc.) that are procured either via Design and Build or Traditional method and are above 4.1 million GBP based upon net contract sum.
Estimated value excluding VAT: 1 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 7 Lot title: Building Surveyor (to include Lead Designer and Principal Designer) — projects below 750 000 GBP

1)Short description

The University may directly appoint Building Surveyors to act as the Lead Designer and Principal Designer.
This lot is for projects with a net contract sum below 750 000 GBP.

2)Common procurement vocabulary (CPV)

71200000, 71220000

3)Quantity or scope

For projects with potentially wide complexity (laboratory, offices, accommodation etc.) that are procured either via Design and Build or Traditional method and are below 750000 GBP net contract sum.
Estimated value excluding VAT: 400 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 8 Lot title: Building Surveyor (to include Lead Designer and Principal Designer) — projects between 750 000 and 4 100 000 GBP

1)Short description

The University may directly appoint Building Surveyors to act as the Lead Designer and Principal Designer.
This lot is for projects with a net contract sum between 750 000 and 4 100 000 GBP.

2)Common procurement vocabulary (CPV)

71200000, 71220000

3)Quantity or scope

For projects with potentially wide complexity (laboratory, offices, accommodation etc.) that are procured either via Design and Build or Traditional method and are between 750 000 and 4 100 000 GBP net contract sum.
Estimated value excluding VAT: 60 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 9 Lot title: Quantity Surveyor — projects below 750 000 GBP

1)Short description

The University may directly appoint Quantity Surveyors
This lot is for projects with a net contract sum below 750 000 GBP net contract sum.

2)Common procurement vocabulary (CPV)

71324000, 71322100

3)Quantity or scope

For projects with potentially wide complexity (laboratory, offices, accommodation etc.) that are procured either via Design and Build or Traditional method and are below 750 000 GBP net contract sum.
Estimated value excluding VAT: 100 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 10 Lot title: Quantity Surveyor (to include Employer’s Agent for Design and Build Projects) — projects between 750 000 and 4 100 000 GBP

1)Short description

The University may directly appoint Quantity Surveyors who will be required to act as the Employer’s Agent for Design and Build projects
This lot is for projects with a net contract sum between 750 000 and 4 100 000 GBP net contract sum.

2)Common procurement vocabulary (CPV)

71324000, 71322100

3)Quantity or scope

For projects with potentially wide complexity (laboratory, offices, accommodation etc.) that are procured either via Design and Build or Traditional method and are between 750 000 and 4.1 million GBP net contract sum.
Estimated value excluding VAT: 300 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 11 Lot title: Quantity Surveyor (to include Employer’s Agent for Design and Build Projects) — projects above 4 100 000 GBP

1)Short description

The University may directly appoint Quantity Surveyors who will be required to act as the Employer’s Agent for Design and Build projects
This lot is for projects with a net contract sum above 4 100 000 GBP net contract sum.

2)Common procurement vocabulary (CPV)

71324000, 71322100

3)Quantity or scope

For projects with potentially wide complexity (laboratory, offices, accommodation etc.) that are procured either via Design and Build or Traditional method and are above 4 100 000 GBP net contract sum.
Estimated value excluding VAT: 600 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 12 Lot title: Civil and Structural Engineer — for projects with no upper limit

1)Short description

The University may directly appoint Civil and Structural Engineers.
This lot is for projects with a net contract sum above 0 GBP with no upper limit.

2)Common procurement vocabulary (CPV)

71322000, 71325000, 71327000

3)Quantity or scope

For projects with potentially wide complexity (laboratory, offices, accommodation etc.) that are procured either via Design and Build or Traditional method and are above 0 GBP with no upper limit in contract contract sum.
Estimated value excluding VAT: 400 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 13 Lot title: Building Services Engineer — projects where value of building services system is below 250 000 GBP

1)Short description

The University may directly appoint Building Services Engineers, the value of the Building Services system will be less than 250 000 GBP.
The appointment may require the consultant to act as Lead Designer and Principal Designer where applicable.

2)Common procurement vocabulary (CPV)

71321000

3)Quantity or scope

For projects with potentially wide complexity (laboratory, offices, accommodation etc.) that are procured either via Design and Build or Traditional method and have a value of Building Services systems of below 250 000 GBP.
Estimated value excluding VAT: 150 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 14 Lot title: Building Services Engineer — projects where value of building services system is between 250 000 and 1 400 000 GBP

1)Short description

The University may directly appoint Building Services Engineers, the value of the Building Services system will be between 250 000 and 1 400 000 GBP.
The appointment may require the consultant to act as Lead Designer and Principal Designer where applicable.

2)Common procurement vocabulary (CPV)

71321000

3)Quantity or scope

For projects with potentially wide complexity (laboratory, offices, accommodation etc.) that are procured either via Design and Build or Traditional method and have a value of Building Services systems of between 250 000 and 1 400 000 GBP.
Estimated value excluding VAT: 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 15 Lot title: Building Services Engineer — projects where value of building services system is above 1 400 000 GBP

1)Short description

The University may directly appoint Building Services Engineers, the value of the Building Services system will be above 1 400 000 GBP.
The appointment may require the consultant to act as Lead Designer and Principal Designer where applicable.

2)Common procurement vocabulary (CPV)

71321000

3)Quantity or scope

For projects with potentially wide complexity (laboratory, offices, accommodation etc.) that are procured either via Design and Build or Traditional method and have a value of Building Services systems above 1 400 000 GBP.
Estimated value excluding VAT: 600 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 16 Lot title: Project Manager — projects over 4 100 000 GBP

1)Short description

The University may directly appoint Project Managers, this lot is applicable for projects where the net contract sum is above 4 100 000 GBP.

2)Common procurement vocabulary (CPV)

71541000, 72224000

3)Quantity or scope

For projects with potentially wide complexity (laboratory, offices, accommodation etc.) that are procured either via Design and Build or Traditional method and have a net contract sum above 4 100 000 GBP.
Estimated value excluding VAT: 1 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Any supplier may be disqualified who: a) is bankrupt or is being wound up, whose affairs are being administered by the court, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations; b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the court for an arrangement with creditors or is the subject of any other similar proceedings under national laws or regulations; c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata; d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify; e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority; f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority. g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LUV00604

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.4.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.4.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.6.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 22.4.2016 – 12:30
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): At the time of publication of the Contract Notice there is no indication that European Union funds will be financing contracts awarded as a result of this framework agreement however this may be the case over the four year framework period (e.g. ERDF funding).
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University of Leicester
UNITED KINGDOM

Body responsible for mediation procedures

See below
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 86 and 87 of the Public Contracts Regulations 2015, this contracting authority will incorporate a minimum of 10 calendar day standstill period starting from the day information on the award of the contract is communicated to tenderers. The Public Contracts Regulations provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

See above
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

17.3.2016