Estates Professional Project Support and Land Agency Services

Estates Professional Project Support and Land Agency Services

External professional support is required to provide specialist advice and additional resource from chartered surveyors who will act on behalf of the Environment Agency. Local expertise is required on land agency, general practice surveying including acquisition and disposal of interests, compensation and valuations and pre and post entry condition surveys.

UK-Bristol: real estate services

2012/S 190-312742

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Environment Agency
Horizon House, Deanery Road
For the attention of: Marcus Perrin
BS1 5AH Bristol
UNITED KINGDOM
Telephone: +44 1179344388
E-mail: marcus.perrin@environment-agency.gov.uk

Internet address(es):

General address of the contracting authority: www.environment-agency.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

Environment
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Estates Professional Project Support and Land Agency Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Services to support our in house Estates team on local operational projects.
External professional support is required to provide specialist advice and additional resource from chartered surveyors who will act on behalf of the Environment Agency. Local expertise is required on land agency, general practice surveying including acquisition and disposal of interests, compensation and valuations and pre and post entry condition surveys.
There are 4 Lots within the framework. These are listed below with the estimated volume of requirements in each Lot.
Lot 1. Northern Area (England) Between 1 500 and 2 000 hours.
Lot 2. Midlands & Eastern Area (England) 2 500 hours.
Lot 3. Southwest (England) 1 000 hours.
Lot 4. Southeast (England) Between 2 500 and 3 000 hours.
A map of the boundries of these regions is available by contacting the named Contact Point.
The services are.
a. Land Agency & General Practice Support
Act for the Environment Agency to acquire property and other interests by private treaty including valuation of property and interests.
Negotiate compensation claims for land loss, disturbance, crop loss, commercial loss of profits, taking or granting of leases and the agreement of easement over land and buildings, and negotiating new or revised routes to Environment Agency sites.
Valuation of various properties, land and other interested parties affected by Environment Agency proposals. Provision of land referencing and scheduling services. Manage a particular portfolio as directed including management of agricultural tenancies and implementation of our policies for land management and habitat protection including rent reviews and lease renewals.
Provide advice and support to the Estates Operations Managers on best practice and statutory requirements, carry out reviews of the portfolio as directed and make recommendations to achieve best value for the Environment Agency.
Ensure that land is managed in an environmentally sound and sustainable manner.
Consult with the client departments within the Environment Agency to ensure that appropriate controls and balances are maintained to ensure the best use of the land.
Identify opportunities for raising income, environmental improvements and alternative uses.
Support the letting of sporting and recreational sites.
Provide business valuations, calculate and negotiate claims made by business affected by Environment Agency.
Advise on and undertake compulsory purchase where required.
Provide advice and represent the Environment Agency for cases to be referred to Lands Tribunal and other methods of arbitration/mediation.
Such other surveying services as may be required on an ad hoc basis.
b. Building Surveying
Survey the condition of property and sites directly affected or in the vicinity of our works through the provision of pre entry and post entry condition surveys or formal structural surveys.
Negotiate claims for damage or defects arising from our works.
c. Sales and Disposals
Dispose of surplus properties and interests, including those used for leisure, recreation, commercial, agricultural.
Provide guidance on appropriate method of sale.
Provide valuations for disposal purposes. Provide guidance on terms and conditions to protect Environment Agency operational requirements.
Supply development and planning advice to achieve best value.
Ensure we meet HM Treasury requirements for disposal of land in the public sector.
Apply Crichel Down Rules or other statutory provisions where required.
Ensure appropriate clawback provisions are incorporated in the contracts.
Ensure restrictive covenants and their effect on land values are taken into consideration.
Ensure Public Rights including CROW and their effect are accounted for.
Apply due diligence on disposals including management of responses to legal enquiries.
II.1.6)Common procurement vocabulary (CPV)

70000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Northern Area (England)

1)Short description

Services to support our in house Estates team on local operational projects.
External professional support is required to provide specialist advice and additional resource from chartered surveyors who will act on behalf of the Environment Agency. Local expertise is required on land agency, general practice surveying including acquisition and disposal of interests, compensation and valuations and pre and post entry condition surveys.
2)Common procurement vocabulary (CPV)

70000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 500 and 2 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Midlands & Eastern Area (England)

1)Short description

Services to support our in house Estates team on local operational projects.
External professional support is required to provide specialist advice and additional resource from chartered surveyors who will act on behalf of the Environment Agency. Local expertise is required on land agency, general practice surveying including acquisition and disposal of interests, compensation and valuations and pre and post entry condition surveys.
2)Common procurement vocabulary (CPV)

70000000

3)Quantity or scope

Approximaterly 2 500 hours.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Southwest (England)

1)Short description

Services to support our in house Estates team on local operational projects.
External professional support is required to provide specialist advice and additional resource from chartered surveyors who will act on behalf of the Environment Agency. Local expertise is required on land agency, general practice surveying including acquisition and disposal of interests, compensation and valuations and pre and post entry condition surveys.
2)Common procurement vocabulary (CPV)

70000000

3)Quantity or scope

Approximately 1 000 hours.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Southeast (England)

1)Short description

Services to support our in house Estates team on local operational projects.
External professional support is required to provide specialist advice and additional resource from chartered surveyors who will act on behalf of the Environment Agency. Local expertise is required on land agency, general practice surveying including acquisition and disposal of interests, compensation and valuations and pre and post entry condition surveys.
2)Common procurement vocabulary (CPV)

70000000

3)Quantity or scope

Approximately between 2 500 and 3 000 hours.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Each economic operator to be jointly and severally liable for the performance of the contracts.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please provide all information as detailed in sections III.2.1, III.2.2 and III.2.3.
Please ensure that your responses are numbered as per the headings in this notice and that responses do not exceed the requested lengths. Submissions are to be emailed to the Contact Point. No hard copy submissions are required.
The details as requested under questions III.2.1A) to F) are for information purposes only and will not be evaluated. For consortia bids, please provide relevant details for all consortia members.
No page limit for III.2.1A) to F).
III.2.1 A) Full Legal Name of the Organisation applying (the Applicant) (Please also list any name changes in the last 3 years).
Business address of the Applicant.
III.2.1 B) Details (name, email, telephone numbers) of the person responsible for submitting your organisations Tender response.
III.2.1 C) Company Registration Number (if Not Applicable please state & provide details why).
III.2.1 D) If your organisation is a subsidiary of another company, please provide the name and registered office address of the holding, parent and (as applicable) ultimate parent company: (if Not Applicable please state).
III.2.1 E) If submitting an application on behalf of a consortium or group of companies, please describe the relationship between the members (including the proportion or elements of the contract that each party intends to perform).
III.2.1 F) Confirmation of which lots you are applying for.
Please provide details as requested under III.2.1.G) to III.2.1I) for which should a candidate answer Yes, the contracting authority reserves the right to treat as ineligible and not select a candidate to receive an invitation to tender.
III.2.1G) To the best of your knowledge, are you (the Applicant) subject to mandatory exclusion due to you (or your directors or any other person who has powers of representation, decision or control) having been convicted of any of the offences detailed in The Public Contracts Regulations 2006 Regulation 23? If Yes, please provide full details.
III.2.1H) To the best of your knowledge, have any consortium members or any subcontractors that you propose to use on the contract (or their directors or any other person who has powers of representation, decision or control) been convicted of any of the offences detailed in The Public Contracts Regulations 2006 Regulation 23? If Yes, please provide full details.
III.2.1I) To the best of your knowledge, do any of the discretional grounds for exclusion detailed in The Public Contracts Regulations 2006 Regulation 23 apply to you (the Applicant) or to any consortium members or subcontractors that you propose to use in the performance of the contract? If Yes, please provide full details.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: III.2.2 A) Please provide evidence of, or confirmation of willingness to take out and maintain for the duration of the agreement, insurance policies as Employers liability insurance. minimum cover 5 000 000 GBP each and every claim.
Public liability (third party) insurance. minimum cover 5 000 000 GBP each and every claim.
Professional Indemnity insurance. minimum cover 5 000 000 GBP each and every claim.
Failure to provide this evidence of confirmation will render the applicants bid ineligible.
III.2.2 B) Please provide statements of accounts relating to your business trading over the past three years.
Where an applicants financial standing is not deemed to be robust by the Contracting Authority, the applicants bid will be ineligible.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
III.2.3 A) For each Lot that you are applying for, please provide details of two similar contracts or frameworks that you have operated in the past three years.
These examples should demonstrate.
i) Delivery of the same range of services (namely Land Agency and General Practice Support, Building and Surveying, Sales and Disposals).
ii) That your services have been delivered at a local level, for a national organisation.
iii) Effective management of relationships with the public.
iv) Innovation and added value delivered.
This reponse carries a weighting of 40 %.
For each lot that you are applying for, the maximum response length is a total of 6 pages A4.
III.2.3 B) For each regional Lot that you are applying for, please detail your understanding of the relevant market conditions and market characteristics within that region.
This repsonse carries a weighting of 20 %.
For each lot that you are applying for, the maximum response length is a total of 2 pages A4,
III.2.3.C) For each of the three service areas. a) Land Agency and General Practice Support, b) Building and Surveying c) Sales and Disposals, please provide the details of a client referee as. Organisation name. brief detail of contract/framework services. contact name. contact email contact address. contact telephone number. confirmation that the named individual is aware that they are a referee and that they are willing to provide a reference on request from the EA.
References will be sought and evaluated on the grounds of Quality. Delivery to time. Dealing with the public. Customer Focus. Only 3 referees are requested, irrespective of the number of Lots you are applying for.
This reponse carries a weighting of 20 %.
Maximum response length is a total of 1 page A4.
III.2.3.D) Please provide a copy of your organisations Health and Safety Policy statement.
This response carries a weighting of 10 %.
Maximum response length is a total of 2 pages A4.
III.2.4.E) Please provide details of your travel policy and any travel hierarchy you operate with.
This response carries a weighting of 10 %.
Maximum response length is a total of 2 pages A4.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 20
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

30573
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

1.11.2012 – 00:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.11.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Environment Agency reserves the right to discontinue the procurement process at any time, which shall include the right not to award a framework or contract, and does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award the framework or contract in part, or to call for new tenders should it consider this necessary.
The Environment Agency shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this Contract Notice, or in the completion or submission of any tender.
Other Authorities Involved.
This contract is primarily intended to meet the needs of the Environment Agency. The Agency may require the successful bidder(s) to provide the goods/services on the same terms that are agreed as a result of this tender to the Department of the Environment, Food and Rural Affairs, and to its associated bodies including any Agencies and non departmental public bodies. A full list can be found at… http://archive.defra.gov.uk/corporate/about/with/delivery/landscape/documents/public-bodies.pdf and Central Government Departments, Executive Agencies and NDPBs. http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

Executive Agencies. http://www.cabinetoffice.gov.uk/ministerial_responsibilities/executive_agencies.aspx

Public Corporations.
Met Office.
Local Authorities. http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG)

NDPBs. http://beta.civilservice.gov.uk/Assets/Master%209 %20March%20version_tcm6-6429.pdf http://beta.civilservice.gov.uk/jobs/Departments-NDPBs-AtoL/A-to-L.aspx

National Parks Authorities. http://www.nationalparks.gov.uk/

Similarly the contractor may be required to supply the Scottish Environmental Protection Agency, the Northern Ireland Environment Agency, the Welsh Assembly Government, including its Agencies, and the Forestry Commission, including its Executive Agencies.
On Tuesday 29.11.2011 John Griffiths AM, Welsh Government Minister for the Environment and Sustainable Development, announced that he will create a Single Environment Body (SEB) for Wales, the vesting date is 1.4.2013. This framework or contract will be available for use by the SEB from this date, however, the Environment Agency acknowledges that the SEB may set up their own arrangements in future.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.9.2012