Ethiopia Safe Space Programme

Ethiopia Safe Space Programme

The scope of the work will be in 2 parts: 1. Firstly, (from June to August 2016), to co-design with the Government of Ethiopia, Girl Effect and other stakeholders, an implementation strategy and plan for a nationwide safe spaces programme.

United Kingdom-East Kilbride: Foreign economic-aid-related services

2016/S 046-076223

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Abercrombie House, Eaglesham Road
East Kilbride

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Ethiopia Safe Space Programme.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: South Lanarkshire.

NUTS code UKM38

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Department for International Development (DFID Ethiopia) seeks to commission work for its Girl Effect Programme, in partnership with the Ethiopian Federal Ministry of Health and other stakeholders. The scope of the work will be in 2 parts: 1. Firstly, (from June to August 2016), to co-design with the Government of Ethiopia, Girl Effect and other stakeholders, an implementation strategy and plan for a nationwide safe spaces programme for adolescent girls aged 11-14 years-old. Phase 1 of the programme will be in Amhara and Oromia, gradually expanding nationally. 2. Secondly, to implement Phase 1 of the programme (From September 2016 to October 2017), working with the Government of Ethiopia and set in place a sustainability plan for the implementation of the scale up (Phase 2 onwards), which is expected to be wholly led and managed by the Government. The programme should be based on proven best practices, existing clubs/safe space mapping research in Ethiopia, and extensive stakeholder consultations at different levels, including with adolescent girls in the target regions. A separate consultancy has already been released to design all content (both written and drawn), and the methodological approach for the curriculum of the programme. The implementing partner is expected to work with the content designing team in addition to other stakeholders during the initial phase, and with the Ministry of Health and other relevant Ministries throughout programme implementation. The programme requires local presence, continuous consultation process at each stage with girls, families, community, and local and regional Government Bureaus. It also requires understanding the local context, particularly in Amhara and Oromiya, where the pilot will be implemented. As the main aim of this pilot work is to draw as much learning as possible for the scale up, we are looking for organisations that have very good capacity to analyse what works and what doesn’t and why, putting sustainability and adaptability at the heart of their work. The work has a very tight timeframe and is expected to start in early June 2016.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 400 000 and 480 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Terms of Reference contain options for a proportional scale up/back and extension beyond 16 months depending dependent on the operating environment and the availability of funding.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 16 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:


III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The contract will be governed by English Law. All prices must be quoted in GBP and all payments under the contract will be made in GBP. DFID reserves the right to annul the process and not award the contract. DFID does not provide advance funding, therefore, a Service Provider will be required to pre-finance some of the programme activities as detailed in the Terms of Reference, before claiming reimbursement from DFID in arrears. DFID will be seeking to agree output/milestone based payment plan for this contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documentation.
Minimum level(s) of standards possibly required: Please refer to tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to tender documentation.
Minimum level(s) of standards possibly required:
Please refer to tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality of personnel. Weighting 18

2. Methodology, overall approach and governance structure. Weighting 52

3. Commercial. Weighting 25

4. Value for money. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.4.2016 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 6.4.2016 – 14:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the resulting contracts will be awarded on the basis of the most economically advantageous tenders, in line with the strategic priorities outlined in the ToR. Tender documents including terms of reference are available in DFID Supplier Portal. However, only Registered Suppliers can access these documents. Details on Supplier Portal and guidance to register can be found in:

Expressions of interest should be via the DFID portal. For further guidance go to

Programme staff should not be contacted directly. Following assessment of ITT, DFID will inform the Tenderers of the decision made and provide feedback to each Tenderer within the bounds of confidentiality. If circumstances require further extension beyond the original contract duration/agreed extensions, DFID will consider doing so by means of the Negotiated Procedure where necessary conditions can be met. From 1.4.2001, all UK development assistance has been fully untied which allows suppliers from anywhere in the world to bid for DFID contracts.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Michael Ross
Abercrombie House, Eaglesham Road
G75 8EA East Kilbride

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: