EU Exit and Covid-19 Graphic Design Tender

The Consumer Council wishes to appoint a competent contractor to provide graphic design, artwork and print management for EU Exit and Covid-19 materials.

United Kingdom-Belfast: Printing and delivery services

2020/S 142-350828

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Consumer Council for Northern Ireland
Postal address: Seatem House, 28-32 Alfred Street
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT2 8EN
Country: United Kingdom
E-mail: SSDAdmin.CPD@finance-ni.gov.uk

Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

ID 2639207 — DfE — Consumer Council for NI — EU Exit and Covid-19 Graphic Design, Artwork and Print Management Services

Reference number: ID 2639207

II.1.2)Main CPV code

79823000 Printing and delivery services

II.1.3)Type of contract

Services

II.1.4)Short description:

The Consumer Council wishes to appoint a competent contractor to provide graphic design, artwork and print management for EU Exit and Covid-19 materials. The contractor will be required to provide a print management function and if necessary may sub contract the print element as required. The contractor will also be responsible for the quality and delivery of the final print products. Following allocation of additional funding in order to ensure NI consumers are prepared for the UK Exit from the EU and the sudden emergence of Covid-19 and the resulting lockdown situation in NI, the client now requires a graphic design and print management contract specifically for EU Exit and Covid-19 materials. There will be no overlap with the existing general graphic design and print management contract.

II.1.5)Estimated total value

Value excluding VAT: 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

79822500 Graphic design services

79824000 Printing and distribution services

79820000 Services related to printing

79000000 Business services: law, marketing, consulting, recruitment, printing and security

79800000 Printing and related services

79810000 Printing services

79811000 Digital printing services

79821000 Print finishing services

79822400 Lithographic services

II.2.3)Place of performance

NUTS code: UKN NORTHERN IRELAND

II.2.4)Description of the procurement:

The Consumer Council wishes to appoint a competent contractor to provide graphic design, artwork and print management for EU Exit and Covid-19 materials. The contractor will be required to provide a print management function and if necessary may subcontract the print element as required. The contractor will also be responsible for the quality and delivery of the final print products. Following allocation of additional funding in order to ensure NI consumers are prepared for the UK Exit from the EU and the sudden emergence of Covid-19 and the resulting lockdown situation in NI, the client now requires a graphic design and print management contract specifically for EU Exit and Covid-19 materials. There will be no overlap with the existing general graphic design and print management contract.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 8

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Approved spend for this contract is estimated at GBP 50 000 ex VAT. Additional funding has been requested to address potential future requirement. If funds become available the total may increase to between GBP 120 000 and GBP 200 000 ex VAT. There is no guarantee that additional funds will be made available at this stage.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

As per tender documentation.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As per tender documentation.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/08/2020

Local time: 15:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 22/11/2020

IV.2.7)Conditions for opening of tenders

Date: 24/08/2020

Local time: 15:30

Information about authorised persons and opening procedure:

Only CPD Procurement Staff with access to the project on eTendersNI.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

New contract expected to be in place following the conclusion of this one.

VI.2)Information about electronic workflows

VI.3)Additional information:

Contract monitoring. The successful contractor’s performance on this contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 — Contract Management — Procedures and Principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of unsatisfactory performance and this contract may be terminated. A central register of such notices for supplies and services contracts will be maintained and published on the CPD website. Any contractor in receipt of a notice of unsatisfactory performance will be required to declare this in future tender submissions for a period of 3 years from the date of issue of the notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice;

(ii) to make whatever changes it may see fit to the content and structure of the tendering Competition;

(iii) to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and

(iv) to award contract(s) in stages and in no circumstances will the authority be liable for any costs incurred by candidates.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015
Town: UK
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/07/2020