Euratom Radioactivity Monitoring Programme for the UK 2018

This notice covers 2 components required for Euratom Radioactivity Monitoring Programmes for the UK (excluding Scotland) contracts managed by the Environment Agency.

United Kingdom-London: Environmental monitoring other than for construction

2018/S 185-418384

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Defra Network eTendering Portal
17 Nobel House
London
SW1P 3JR
United Kingdom
Telephone: +44 2072385921
E-mail: carol.caddick@environment-agency.gov.uk
NUTS code: UK

Internet address(es):Main address: https://defra.bravosolution.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://defra.bravosolution.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://defra.bravosolution.co.uk

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Environment

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Euratom Radioactivity Monitoring Programme for the UK

Reference number: 23537

II.1.2)Main CPV code

90711500

II.1.3)Type of contract

Services

II.1.4)Short description:

This notice covers 2 components required for Euratom Radioactivity Monitoring Programmes for the UK (excluding Scotland) contracts managed by the Environment Agency. The tender will comprise of

— Lot 1: Chemical and Radiochemical Analysis of Public Drinking Water Sources and

— Lot 2: Monitoring of Radioactivity in Air and Rainwater.

The services required include sampling and monitoring at a range of third party monitoring sites included in the programme; laboratory based chemical and radiochemical analysis of the samples taken;reporting of results. The Lots will be awarded as independent contracts at the end of the tender exercise.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The award of Lots will be based on the most economically advantageous tender (MEAT) for each Lot. Award may be to a single supplier for each Lot or to a single contractor for both Lots if they provide the MEAT for both Lots.

II.2)Description

II.2.1)Title:

Chemical and Radiochemical Analysis of Public Drinking Water Soures

Lot No: 1

II.2.2)Additional CPV code(s)

71621000

71900000

90711500

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

England and Wales

II.2.4)Description of the procurement:

For the Public Drinking Water Sources component the Contractor is required to liaise with Water Company /Utilities staff for the collection of samples on the programme in England and Wales. Currently Water Company /Utilities staff undertake the sampling and the contractor provides sample containers and transportation between the sampling locations and the Contractor’s analytical laboratory. As well as looking at options to continue working in that way this contract will also explore the contractor using their own (or sub-contracted) staff to take the samples in liaison with Water Companies / Utilities. The Contractor is also required to undertake laboratory based chemical and radiochemical analyses of the water samples. The Contractor is required to provide the analytical results to the Environment Agency in the form of quarterly reports and upload the data into electronic reporting systems for the he EC and RIMNET.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 450 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

Further contract opportunity notices will be published approximately 12 months prior to the end of this contract.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Maximum number: 4

Objective criteria for choosing the limited number of candidates:

Pre-qualification questionnaire.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Monitoring of Radioactivity in Air and Rainwater

Lot No: 2

II.2.2)Additional CPV code(s)

71621000

71900000

90711500

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

England, Wales and Northern Ireland

II.2.4)Description of the procurement:

For the Air and Rainwater component. The Contractor is required to ensure sampling equipment, currently high volume air samplers and rainwater collectors, based at a number of sites across England Wales and Northern Ireland, is kept in working order (including annual PAT testing and calibration) and ensure arrangements are maintained with local contacts who change filters and dispatch all samples. The Contractor will be responsible for setting up suitable sample transportation arrangements. The Contractor is also required to undertake laboratory based radiochemical analyses of the high volume air filters and rainwater samples. The Contractor will be required to provide the analytical results to he Environment Agency in the form of quarterly reports and upload the data into electronic reporting systems for the EC and RIMNET.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

Further contract notices will be published approximately 12 months prior to the end of this contract.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Maximum number: 4

Objective criteria for choosing the limited number of candidates:

Pre-qualification questionnaire.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 109-248150

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/10/2018

Local time: 16:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 12/11/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/06/2018

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

48 months

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Other contracting authorities: This framework is primarily intended to meet the needs of the Environment Agency. The Environment Agency may require the successful bidder(s) to provide the goods/services on the same terms that are agreed as a result of this tender to the Department for Environment, Food and Rural Affairs, and to its associated bodies including any Agencies and non-departmental public bodies and others (the Defra Group). The Agency may also require the provision of the goods/services to members of the aforementioned Defra Group via the Environment Agency, rather than directly. A full list of the Defra Group can be found at:

https://www.gov.uk/government/organisations#department-for-environment-food-rural-affairs

The successful bidder(s) may also be required to provide the services to local authorities in England and Wales. A full list may be found at http://local.direct.gov.uk/Data/

Similarly, the successful bidder(s) may be required to supply the Northern Ireland Environment Agency and Natural Resources Wales, the successful bidder(s) may also be required to provide the services to Central Government departments, executive agencies, and other NDPBs. Full lists can be found at:

https://www.gov.uk/government/organisations

https://www.gov.uk/government/publications/public-bodies-2014

VI.4)Procedures for review

VI.4.1)Review body

Environment Agency
Bristol
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. The Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the Contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the Contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

The Environment Agency expressly reserves the right:

(i) not to award or enter into any contract as a result of the procurement process commenced by the publication of this notice;

(ii) to make whatever changes it may see fit to the content and structure of the tendering competition;

(iii) to award one or more public contract(s) in relation to part only of the requirements covered by this notice; and/or

(iv) to award a contract(s) in stages.

In no circumstances will the Environment Agency be liable for any costs incurred by the Applicants/Tenderers and their associated parties. Any expenditure, work or effort undertaken prior to Contract award is accordingly a matter solely for the commercial judgement of potential Applicants and the Environment Agency will not be responsible for any such expenditure.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/09/2018