European Exhibition Tender

European Exhibition Tender

European seafood exposition framework. The European Seafood Exposition is the one event that brings together seafood buyers and sellers from all over Europe and the world. With over 1600 exhibiting companies from 87 countries, ESE offers seafood business professionals access to a one-stop resource to reach global retail, foodservice and wholesale companies.

UK-Glasgow: exhibition, fair and congress organisation services

2012/S 212-350672

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Enterprise
Atrium Court, 50 Waterloo Street
Contact point(s): Procurement
For the attention of: Greig Grant
G2 6HQ Glasgow
UNITED KINGDOM
Telephone: +44 1412482700
Fax: +44 1412481600

Internet address(es):

General address of the contracting authority: http://www.scottish-enterprise.com/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00398

Further information can be obtained from: Scottish Enterprise
Atrium Court, 50 Waterloo Street
Contact point(s): Procurement
For the attention of: Greig Grant
G2 6HQ Glasgow
UNITED KINGDOM
Telephone: +44 1412482700
Fax: +44 1412481600
Internet address: http://www.scottish-enterprise.com/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Scottish Enterprise
Atrium Court, 50 Waterloo Street
Contact point(s): Procurement
For the attention of: Greig Grant
G2 6HQ Glasgow
UNITED KINGDOM
Telephone: +44 1412482700
Fax: +44 1412481600
Internet address: http://www.scottish-enterprise.com/

Tenders or requests to participate must be sent to: Scottish Enterprise
Atrium Court, 50 Waterloo Street
Contact point(s): Procurement
For the attention of: Greig Grant
G2 6HQ Glasgow
UNITED KINGDOM
Telephone: +44 1412482700
Fax: +44 1412481600
Internet address: http://www.scottish-enterprise.com/

I.2)Type of the contracting authority

Regional or local agency/office
I.3)Main activity

Economic and financial affairs
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

P13-0136 European seafood exposition (ESE) framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Brussels, Belgium.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 525 000 and 750 000 GBP
Frequency and value of the contracts to be awarded: Annually with a value anticipated to be between 175 000 and 250 000.

II.1.5)Short description of the contract or purchase(s)

The European Seafood Exposition is the one event that brings together seafood buyers and sellers from all over Europe and the world. With over 1600 exhibiting companies from 87 countries, ESE offers seafood business professionals access to a one-stop resource to reach global retail, foodservice and wholesale companies.
Scottish Development International (SDI) anticipates implementing a single supplier framework for the period of 3 years and invites expressions of interest from Exhibition contractors to design, construct and dismantle a Scottish Pavilion at the European Seafood Exposition held in Brussels, Belgium. The first event is scheduled to be 23rd to 25th April 2013.
Dates of future events are unknown at present but the event is held annually in Brussels.
Scottish Development International hosts a large busy Scottish Pavilion of 660sq.m. 4 island blocks re-configured to 6 island blocks. Provide for Seafood Bar with enclosed working kitchen, Hospitality lounge with servery, enclosed prep area/water and waste/storage room attached to servery. Information point. Internet touchdown area. Two large plasma screens, all on one island block. Provide for 17 to 20 individual company stands/booths of varying sizes from 9 sqm to 56 sqm plus over the remaining 5 island blocks.
Project manage Scottish companies individual requirements and visit companies as required to discuss and plan their booths, attend regular production meetings and host and prepare exhibition manuals for Exhibitors. Provide on site back up for duration of show.
We anticipate awarding the framework in February 2013, followed by an initial project meeting, thereafter a series of production meetings will be agreed. Historically the individual company meetings begin in February.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=243581.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=243581.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

79950000, 79956000, 45212312, 39154000, 39154100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 525 000 and 750 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Terms and conditions for financing and payment will be contained in the invitation to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details will be included in the Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details will be included in the Pre-Qualification Questionnaire and/or the Invitation to Tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details will be included in the Pre-Qualification Questionnaire and or the Invitation to Tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: The framework must be of a manageable size.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

P13-0136
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

3.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.12.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Suppliers must register interest in this framework opportunity through the Public Contracts Scotland (PCS) procurement portal – www.publiccontractsscotland.gov.uk. The pre-qualification questionnaire (PQQ) documentation is available for download from there.

Suppliers should submit their completed pre-qualification questionnaires through the secure postbox on Public Contracts Scotland no later than the deadline indicated. On completion of submission an email confirmation will be sent to the sender. If you do not receive this email please contact Public Contracts Scotland before the deadline.
Dates and other information contained in this notice are communicated as being indicative only and may be subject to change.
(SC Ref:243581).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Scottish Government Scottish Procurement and Commercial Directorate
Europa House 450 Argyle Street
G2 8LG Glasgow
UNITED KINGDOM
E-mail: spoeprocurement@scotland.gsi.gov.uk
Telephone: +44 1412425466
Internet address: http://www.scotland.gov.uk/Topics/Government/Procurement/Selling/supplier-enquiries/submit-an-enquiry

Body responsible for mediation procedures

Scottish Government Scottish Procurement and Commercial Directorate
Europa House 450 Argyle Street
G2 8LG Glasgow
UNITED KINGDOM
E-mail: spoeprocurement@scotland.gsi.gov.uk
Telephone: +44 1412425466
Internet address: http://www.scotland.gov.uk/Topics/Government/Procurement/Selling/supplier-enquiries/submit-an-enquiry

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum of 10 calendar days standstill period from the date information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Any additional information should be requested from the contact detailed in this contract notice. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2012/88) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Scottish Government Scottish Procurement and Commercial Directorate
Europa House 450 Argyle Street
G2 8LG Glasgow
UNITED KINGDOM
E-mail: spoeprocurement@scotland.gsi.gov.uk
Telephone: +44 1412425466
Internet address: http://www.scotland.gov.uk/Topics/Government/Procurement/Selling/supplier-enquiries/submit-an-enquiry

VI.5)Date of dispatch of this notice:31.10.2012