European Marine Science Park Facilities Management

European Marine Science Park Facilities Management

To support their efforts to let the building and create a thriving centre for Marine Science.

United Kingdom-Inverness: Building and facilities management services

2016/S 115-204275

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Highlands and Islands Enterprise
An Lòchran, 10 Inverness Campus
United Kingdom
Telephone: +44 1463245245
NUTS code: UKM6
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Regional or local agency/office

I.5)Main activity

Economic and financial affairs

Section II: Object

II.1)Scope of the procurement


European Marine Science Park Facilities Management.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Highlands and Islands Enterprise (HIE) require a supplier to provide a Facilities Management service for the European Marine Science Park, Dunstaffnage, Argyll to support their efforts to let the building and create a thriving centre for Marine Science.

II.1.5)Estimated total value

Value excluding VAT: 312 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM6
Main site or place of performance:

Dunstaffnage, Argyll.

II.2.4)Description of the procurement:

Facilities Management Services for EMSP.

It is expected that these services will be required from mid-October for a period of 3 years, unless terminated in accordance with the provisions of the Contract conditions, with HIE having the option to extend for a further 1 year period.

The 3 year budget currently available to deliver this service, including the provision of other items, is between 219 000 GBP and 234 000 GBP (excluding VAT).

Please note that the total value given in Section II.1.5) and II.2.6) are the total value including all options.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Delivery and management methodology / Weighting: 20
Quality criterion – Name: Management and delivery team / Weighting: 20
Quality criterion – Name: Challenges and risks / Weighting: 10
Quality criterion – Name: Added value and innovation / Weighting: 10
Quality criterion – Name: Contract implementation and conclusion / Weighting: 5
Quality criterion – Name: Fair work practices / Weighting: 5
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 312 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This contract will be awarded for 36 months with an optional 12 month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

HIE may choose to modify this contract where for example the delivery of similar services are required. Any such modification shall be in terms of Section 72 of the Public Contracts (Scotland) Regulations 2015.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: ERDF.

II.2.14)Additional information

Bidders will be excluded if they fail to pass any of the mandatory grounds for exclusion in Part III of the ESPD. These include questions on Criminal Convictions, Payment of taxes or social security and Blacklisting.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Not Applicable to this exercise.

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

See Section 4B.5 of ESPD.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP;

Public Liability Insurance = 2 000 000 GBP;

Professional Indemnity Insurance = 5 000 000 GBP.

III.1.3)Technical and professional ability

Minimum level(s) of standards possibly required:

Not applicable for this exercise.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Contract will include KPIs/SLAs — further details found in Appendix 1.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/07/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 21/07/2016
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

In order to participate, bidders should register, for free, on the Public Contracts Scotland (PCS) website (, and register their interest in this contract and download and complete all relevant documentation.

The nominated lead will be responsible for collating and submitting all documentation required including that of Consortia and/or Sub-Contractors.

This free process also gives suppliers access to an online Question and Answer facility which allows queries to be submitted (anonymously), and answers published and shared with all potential bidders.

Tenders must be dispatched via the PCS postbox and be received by the date and time indicated with all questions answered. Hard copy responses will not be accepted.

Bidders are invited to attend an optional Site Visit on the 22.6.2016. See tender documentation for further details.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at:

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at:

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:445953).

VI.4)Procedures for review

VI.4.1)Review body

Highlands and Islands Enterprise
An Lòchran, 10 Inverness Campus
United Kingdom
Telephone: +44 1463245245
E-mail: address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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