European Marrow Donor Information System

European Marrow Donor Information System

The requirement of the tender is to provide a software solution that links NHSBT Hematos database to EMDIS and allows full functionality and compatibility with the EMDIS & EMDIS Cord networks.

United Kingdom-Bristol: Medical software package

2014/S 013-019097

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Blood and Transplant
North Bristol Park, Filton
For the attention of: Sarah Handley
BS34 7QH Bristol
UNITED KINGDOM
Telephone: +44 1179217251
E-mail: sarah.handley@nhsbt.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
Other: Special Health Authority
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

European Marrow Donor Information System (EMDIS).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: NHSBT locations in the United Kingdom.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The BBMR is part of an international network of registries linked electronically via EMDIS that allows automated worldwide searches of the registry and message exchange. EMDIS is linked to the Hematos database via Prometheus, a piece of software developed for registries worldwide by Steiner Ltd. and implemented by BBMR in May 2011. Cord blood units are registered on the BBMR and the inventory of adult unrelated donors and cord blood unit donations can be searched using the EMDIS system. Since the BBMR connected to EMDIS, the processing of donor searches are completed electronically and free up current BBMR staff to work on donor contact, sampling and harvest work-up activities which cannot be automated. The connection to EMDIS increases the number of search requests significantly. This means the BBMR donors and cord blood units will be put to the best possible use and will be exposed to the largest number of potential transplant centres. The number of samples requests and final donors provided has gone up by 30 %.
The requirement of the tender is to provide a software solution that links NHSBT Hematos database to EMDIS and allows full functionality and compatibility with the EMDIS & EMDIS Cord networks. The solution offered must be a proven system, recognised by WMDA, that is already in day to day use with a Registry or Registries connected to the EMDIS network.
II.1.6)Common procurement vocabulary (CPV)

48180000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 13.6.2014. Completion 12.6.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://nhsbt.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 and 46 of Directive 2004/18/EC and Regulation 23 of the Public Contracts Regulations 2006, as set out in the Invitation to Tender Questionnaire available from the address in section I.1.
Minimum level(s) of standards possibly required: As set out in the Invitation to Tender Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 45 and 46 of Directive 2004/18/EC and Regulation 23 of the Public Contracts Regulations 2006, as set out in the Invitation to Tender Questionnaire available from the address in section I.1.
Minimum level(s) of standards possibly required:
As set out in the Invitation to Tender Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical. Weighting 460

2. Quality. Weighting 60

3. Delivery performance. Weighting 150

4. General. Weighting 30

5. Cost. Weighting 300

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NHSBT0491/IT/SH
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

3.3.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. The contract shall be for a period of three years with the option to extend for a further two, one year periods.
Transparency: —————– Potential suppliers should note that, in accordance with Government’s policies on transparency, NHS Blood and Transplant intends to publish the Invitation to Tender (ITT) document, and the text of any Contract awarded, subject to possible redactions at the discretion of NHS Blood and Transplant. The terms of the proposed contract will also permit a public sector contracting authority, to publish the text of that contract, subject to possible redactions at the discretion of the contracting authority. Further information on transparency can be found at: http://www.cabinetoffice.gov.uk/content/transparency-overview Evaluation.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2 below
Internet address: https://nhsbt.bravosolution.co.uk

Body responsible for mediation procedures

See VI.4.2 below
Internet address: https://nhsbt.bravosolution.co.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority (NHSBT – NHS Blood and Transplant) will incorporate the minimum 10 calendar day standstill period at the point information on the award that the contract was communicated to tenderers. This period allowed unsuccessful tenderers to seek further debriefing from the contracting authority before the contract was entered into. Such additional information is to be requested from Sarah Handley, Senior Buyer – IT, NHS Blood and Transplant, 500 North Bristol Park, Northway, Bristol, BS34 7QH. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

See VI.4.2 above
Internet address: https://nhsbt.bravosolution.co.uk

VI.5)Date of dispatch of this notice:

16.1.2014