Evaluation of Community First and Community Organisers Programmes

Evaluation of Community First and Community Organisers Programmes

Cabinet Office.

UK-London: research and development services and related consultancy services

2012/S 106-176995

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cabinet Office
1 Horse Guards Road
Contact point(s): Rachel Carter
SW1A 2HQ London
UNITED KINGDOM
Telephone: +44 2072711413
E-mail: rachel.carter@cabinet-office.x.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://www.cabinetoffice.gov.uk

Further information can be obtained from: Cabinet Office
United Kingdom
1 Horse Guards Road
For the attention of: Alice Pippard
SW1A 2HQ London
UNITED KINGDOM
Telephone: +44 2072716333
E-mail: alice.pippard@cabinet-office.x.gsi.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cabinet Office
United Kingdom
1 Horse Guards Road
For the attention of: Alice Pippard
SW1A 2HQ London
UNITED KINGDOM
Telephone: +44 2072716333
E-mail: alice.pippard@cabinet-office.x.gsi.gov.uk

Tenders or requests to participate must be sent to: Cabinet Office
United Kingdom
1 Horse Guards Road
For the attention of: Alice Pippard
SW1A 2HQ London
UNITED KINGDOM
Telephone: +44 2072716333
E-mail: alice.pippard@cabinet-office.x.gsi.gov.uk

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Evaluation of Community First and Community Organisers Programmes. Please note – this is a Voluntary Notice for a requirement, which is excluded from the full application of the Public Contracts Regulations 2006 by the virtue of Regulation 6(2)(k) [Article 16(f) of Directive 2004/18/EC]. This is because the benefits of the contract accrue to more than just the Contracting Authority. The Contracting Authority is broadly following the open procedure, but with an interview stage. Please see Section III 2.1 or Section VI.3 of this Voluntary Notice for full information on how the procedure will be conducted.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 8: Research and development services
Main site or location of works, place of delivery or of performance: Various places and locations across England.
NUTS code UKC,UKD,UKE,UKF,UKG,UKH,UKI,UKJ,UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Please note – this is a Voluntary Notice for a requirement, which is excluded from the full application of the Public Contracts Regulations 2006 by the virtue of Regulation 6(2)(k) (Article 16(f) of Directive 2004/18/EC). This is because the benefits of the contract accrue to more than just the Contracting Authority. The Contracting Authority is broadly following the open procedure, but with an interview stage. Please see Section III 2.1or Section VI.3 of this Voluntary Notice for full information on how the procedure will be conducted.
Please note that you are requested to email Alice Pippard on both of the following email addresses below, in the following circumstances: to ask for the bidders’ pack, to submit clarification questions and if you have a concern about the process: alice.pippard@cabinet-office.x.gsi.gov.uk and alice.pippard@cabinet-office.gsi.gov.uk.

The Government has committed to building a stronger, bigger society – one in which people are supported to come together to improve their lives, and where power is transferred from Whitehall to local communities.
The Cabinet Office is leading on a range of policies, initiatives and flagship programmes to support this priority by promoting community empowerment, opening up public services and encouraging social action. Two such flagship programmes are Community First Neighbourhood Match Fund and Community Organisers.
Community Organisers: the Government has committed to empowering communities by training a new generation of community organisers and supporting the creation of neighbourhood groups, especially in the most deprived areas. A delivery partner will train 500 senior organisers (full-time, access to bursary in first year) who will recruit 4 500 voluntary community organisers (VCOs) to support them. They will help communities that lack existing social networks by bringing people and groups together and generate actions at three levels – individual, group and regional/national. Locality is the delivery partner for this programme.
Community First Neighbourhood Match Fund: This is a programme to catalyse and support social and community action through the creation of neighbourhood panels in 600 deprived communities to identify funding priorities for a small grant funding (the 30 000 000 GBP Neighbourhood Match Fund). The Programme also aims to build 140 000 000 GBP in endowment funds to support social action across England from 2015 (the 50 000 000 GBP Endowment Match Challenge). Total programme spend is 80 000 000 GBP. Note only the Neighbourhood Match Fund element of the Programme is to be covered by this evaluation.
Both the Programmes are underway and run through to 2015.
The Cabinet Office requires an evaluation partner to draw on lessons and conclusions from the programme as they are delivered and developed. The key objectives of the evaluation, and the successful bidder’s work will be:
1) To conduct a process evaluation of both programmes in order to learn lessions about running these programmes for future follow-on work. This evaluation will contribute towards future investment decisions and related activties of a wide range of stakeholders in central and local government, the private sector and civil society. It is therefore intended that evaluation results are widely disseminated and published.
2) To make improvements during the life of each programme by communicating interim results in appropriately accessible formats – sharing the learnings as it is formed back to intermediary organisations and frontline community organisers and neighbourhood panels.
3) The priority is to conduct a process evaluation, but the Cabinet Office also requires some assessment of the impact of the programmes within the communities where they run – so the successful biider will conduct as much of an impact assessment as is affordable on top of the process evaluation.

II.1.6)Common procurement vocabulary (CPV)

73000000, 73300000, 73200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The total maximum budget avaliable for the operation of this contract for the initial term is 200 000 GBP ex VAT. The initial term is from the award of the contract to 31.3.2015.
Estimated value excluding VAT: 200 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: The initial term is from the award of the contract until to 31.3.2015, with the option to extend for a maximum of one year. The budget for the extension period is a maximum of 150 000 GBP (ex VAT). This amount is not for the initial term of the contract.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Potential providers will be advised if this is necessary during the procurement. Insurances will be required to be in place by the award of the contract Law. Further information is provided in the Invitation To Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The maximum price is 200 000 GBP (ex VAT) and the Cabinet Office is seeking the maximum quality and the amount of resource, rather than providing a fixed price less than the price cap.
Payment will be authorised based on a milestone basis, expressed as a percentage of the contract, subject to the completion of the milestones to the reasonable satisfaction of the Cabinet Office.
Further information is provided in the Invitation To Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where consortia or another grouping of applicants submit a proposal, each constituent member may be required to take joint and several liability irrespective of the legal form adopted. Any apportionment of member liability in accordance with their respective percentage stakes in the contract should therefore be agreed by all members, and additionally declared at the outset of the application.
Additionally, consortia or groupings of applicants should nominate a lead member to deal with the Cabinet Office on all matters relating to this procurement.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Cabinet Office is committed to transparency. Once awarded the resulting contract must therefore be publised on a public portal, as redacted with regard to the provision of the Freedom of Information Act (2000). Full details will be included within the form of agreement in the Invitation To Tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please note – this is a Voluntary Notice for a requirement, which is excluded from the full application of the Public Contracts Regulations 2006 by the virtue of Regulation 6(2)(k) (Article 16(f) of Directive 2004/18/EC). This is because the benefits of the contract accrue to more than just the Contracting. The Contracting Authority is broadly following the open procedure, but with an interview stage. This will be conducted:
You are required to complete the Selection Questionnaire, which will be evaluated in line with supplier guidance stated in the Selection (Annex E of the ITT pack) and those organisations whose Questionnaire meet the pass criteria will proceed to tender evaluation. All tenders will then be separately evaluated by an evaluation panel in line with the Evaluation Matrix (Annex D of the ITT pack). Subject to meeting the minimum score on all Paper Assessment Award Criteria (numbers 1 to 5 of Annex D), one of the following methods will be used to determine the number of bidders taken to the interview stage: 1) the highest scoring three tenders (on the basis of consensus scores received for these Paper Assessment Award Criteria); or 2) the tenderers whose Paper Assessment Award Criteria scores fall within the highest 30 % of the spread of scores received (on the basis of consensus scores received for these Paper Assessment Award Criteria).
Of the two methods stated above, the one which results in the greater number of bidders taken to the interview stage will be used.
Interview performance will be assessed in accordance with Interview and Presentation Criterion within the Evaluation Matrix (Annex D).
The winning tender will be determined by the highest score based on the combined consensus Paper Assessment Award Criteria Scores and the Interview & Presentation Scores.
The deadline for the response is detailed in Section VI.3.
Applicants must complete the the full Invitation To Tender (ITT), which includes completion of all the stated annexes. Copies of the ITT (including all annexes and the evaluation guidance) shall be provided upon applicants writting to the contact email address in section Annex A.1.
III.2.2)Economic and financial ability
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details of information to be provided by applicants and how this will be evaluated are set out in the ITT and in the Evaluation Criteria (Annex D).
Minimum level(s) of standards possibly required:
Details of minimum standards are set out in the ITT and in the Evaluation Criteria (Annex D).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

1112/ERG/OCS/COCFE
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 018-018615 of 3.2.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

4.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 5.7.2012
Place:

1 Horse Guards Road, London, SW1A 2HQ.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Please note – this is a Voluntary Notice for a requirement, which is excluded from the full application of the Public Contracts Regulations 2006 by the virtue of Regulation 6(2)(k) (Article 16(f) of Directive 2004/18/EC). This is because the benefits of the contract accrue to more than just the Contracting. The Contracting Authority is broadly following the open procedure, but with an interview stage. This will be conducted:
You are required to complete the Selection Questionnaire, which will be evaluated in line with supplier guidance stated in the Selection (Annex E of the ITT pack) and those organisations whose Questionnaire meet the pass criteria will proceed to tender evaluation. All tenders will then be separately evaluated by an evaluation panel in line with the Evaluation Matrix (Annex D of the ITT pack). Subject to meeting the minimum score on all Paper Assessment Award Criteria (numbers 1 to 5 of Annex D), one of the following methods will be used to determine the number of bidders taken to the interview stage: 1) the highest scoring three tenders (on the basis of consensus scores received for these Paper Assessment Award Criteria); or 2) the tenderers whose Paper Assessment Award Criteria scores fall within the highest 30 % of the spread of scores received (on the basis of consensus scores received for these Paper Assessment Award Criteria).
Of the two methods stated above, the one which results in the greater number of bidders taken to the interview stage will be used.
Interview performance will be assessed in accordance with Interview and Presentation Criterion within the Evaluation Matrix (Annex D).
The winning tender will be determined by the highest score based on the combined consensus Paper Assessment Award Criteria Scores and the Interview & Presentation Scores.
The Cabinet Office Welcomes applications from all types of organisations including, but not limited to, women and black and minority ethnic owned businesses, small and medium enterprises and consortia.
The Cabinet Office shall not be liable for any costs incurred by those applicants tendering for this contract. The Cabinet Office reserves the right to terminate the tendering exercise at any time without the award of a contract.
Please note – this is a Voluntary Notice for a requirement, which is excluded from the full application of the Public Contracts Regulations 2006 by the virtue of Regulation 6(2)(k) (Article 16(f) of Directive 2004/18/EC). This is because the benefits of the contract accrue to more than just the Contracting Authority. The Contracting Authority is broadly following the open procedure, but with an interview stage.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Any appeals should be addressed to the Cabinet Office contact named in Annex A I

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An applicant who has any concern about the process should raise them as soon as possible with the contact name in Annex A I, and in any case within the time limits specified in law.
Applicants have various rights to information under the Public Contracts Regulations (2006) and the Freedom of Information Act (2000) as well as the Cabinet Office’s general commitments to transparency.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.6.2012