Evaluation of International Citizen Service

Evaluation of International Citizen Service (ICS)

Department for International Development.

UK-East Kilbride: foreign economic-aid-related services

2012/S 79-130101

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Abercrombie House, Eaglesham Road
For the attention of: Mrs Heather Lindsay
East Kilbride
E-mail: h-lindsay@dfid.gov.uk

Internet address(es):

General address of the contracting authority: www.dfid.gov.uk

Further information can be obtained from: UNITED KINGDOM
Internet address: https://supplierportal.dfid.gov.uk/selfservice/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: UNITED KINGDOM
Internet address: https://supplierportal.dfid.gov.uk/selfservice/

Tenders or requests to participate must be sent to: UNITED KINGDOM
Internet address: https://supplierportal.dfid.gov.uk/selfservice/

I.2)Type of the contracting authority

European institution/agency or international organisation
I.3)Main activity

Economic and financial affairs
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Evaluation of DFID’s International Citizen Service (ICS).
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: South Lanarkshire.
NUTS code UKM38

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

DfID wishes to engage a supplier to carry out a two-part evaluation of its International Citizen Service (ICS) volunteering scheme. The evaluations will asses the impact of the scheme in order to inform its continual improvement, including its value for money. In addition the evaluations will provide learning for future international youth volunteering schemes. The initial evaluation is estimated to take place from September 2012 – September 2013, with the second evaluation running from October 2013 to July 2015. ICS is a Government-funded scheme run by a consortium of development agencies led by VSO. Following a successful pilot, a contract was awarded in February 2012 for a further 7 000 placements, involving 14 000 volunteers from the UK and host countries, over the next three and a half years. ICS seeks to achieve three balanced outcomes: (i) positive development impact in the host country, (ii) personal and social development of the volunteers and (iii) building the skills for each volunteer to be an advocate for international development and to act as an agent of social change within their own communities and beyond. The aims of this two-part evaluation are to:
a. assess the value for money of the ICS scheme, informing a mid-term review that will aim to maximise the schemes cost-effectiveness;
b. improve and inform ICS and future international volunteering schemes through assessing the impacts on:
i. the volunteers (both UK and in-country); and
ii. the recipient communities and other beneficiaries Further information can be found in the Terms of Reference.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: There is a possibility of a 6-month extension dependent upon the needs of the programme and satisfactory performance.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 46 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Prices are not required at the Expression of Interest stage. However, when prices must be quoted in GBP Sterling. All payments for the contract will be made in GBP Sterling. DFID reserves the right to annul the process and not to award the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As stated in the PQQ guidance note.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Methodology. Weighting 50

2. Quality of personnel. Weighting 25

3. Commercial. Weighting 25

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.5.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: null (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out forthe procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Expression of Interest should be via the DFID Portal, http://www.dfid.gov.uk/Working-with-DFID/Procurement/DFID-portal/ using the PQQ guidance available. Draft Terms of Reference and additional documentation can also be found at this website address. Programme staff should not be contacted directly. Following assessment of expressions of interest, DFID will invite short listed applicants to submit full technical and commercial proposals and inform applicants not short-listed that they are unsuccessful. Prices are not required at expression of interest stage. When required, pricing must be in Sterling and payments under the contract will be made in Sterling. The contract will be governed by English Law. DFID reserves the right to annul the tendering process and not award a contract. From 1.4.2001, all UK development assistance has been fully untied which allows suppliers from anywhere in the world to bid for DFID contracts. The contract will be let for 46 months with extension options up to 6 months subject to continued need and review recommendations. Where circumstances require further extensions beyond the original contract duration/agreed extensions DFID will consider doing so by means of the Negotiated Procedure where necessary conditions can be met.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Lee Ferguson
Abercrombie House
G75 8EA Glasgow
E-mail: L-Ferguson@dfid.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.4.2012