Evaluation of Private Enterprise Programme Ethiopia

Evaluation of Private Enterprise Programme Ethiopia

Independent evaluation of DFID Ethiopia’s “Private Enterprise Programme Ethiopia”.

UK-East Kilbride: Foreign economic-aid-related services

2013/S 005-005718

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Abercrombie House, Eaglesham Road
East Kilbride
E-mail: k-duffy@dfid.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Independent evaluation of DFID Ethiopia’s “Private Enterprise Programme Ethiopia”.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: South Lanarkshire.
NUTS code UKM38

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

DFID Ethiopia wishes to commission an evaluation team (“the team”) to design and implement the independent evaluation component of its “Private Enterprise Programme Ethiopia” (PEPE). PEPE aims to create jobs, raise incomes and improve access to finance especially for women and in areas of “green growth”, which will be implemented by a technical service provider (“TSP”). The “Making Markets Work for the Poor” (M4P) methodology will guide its implementation. The team’s work is divided into design and implementation phases. This is expected to include provision of
a) regular on-going engagement with implementers of the main programme on their monitoring and evaluation approach,
b) annual reflection on the implementer’s own review of results,
c) periodic in-depth impact evaluation of the programme’s strategy, results and impact, and
d) ad hoc relevant research.There will be an inception phase of around 2-4 months (timing to align with the main PEPE contract, so some flexibility will be required), and implementation phase of up to 141 months (including impact evaluation up to 5 years after the main programme’s completion).
The team will need to be ready to mobilise by mid-March 2013. Continuation of the team’s contract beyond each phase will be subject to the breakpoints outlined within the ToR and to satisfactory performance and costs. Upon successful completion of the contract, there may be the possibility of a contract extension of up to 12 months, which would also be subject to the aforementioned conditions. Formation of consortia is encouraged where necessary to meet the range of requirements, including to blend “academic-type” research and evaluation with “policy-type” (especially M4P) programme and strategy analysis. A presentation to the evaluating panel by the proposed team-leader of the shortlisted bidders will be required. This will be by telephone and will be on the 13th February. For NGOs applying, the new Ethiopian legislation governing Civil Society Organisations needs to be considered.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: Possibility of up to 12 months extension subject to need and subject to review.
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Duration in months: 146 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: Urgency – The key constraint is the timetable. The timetable for this contract is driven by the need to align its outputs with that of the larger associated PEPE contract. PEPE’s procurement process was accelerated to enable it to support delivery of the World Bank’s “Women’s Entrepreneurship Development Programme” (WEDP), which is partially funded under PEPE. The WEDP requires that a team is in place before the end of December 2012 and this has resulted in the whole PEPE programme working towards an accelerated timetable. Being tied to PEPE, this M&E contract must now also work to that accelerated timetable.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality of Personnel. Weighting 35

2. Methodology. Weighting 20

3. Presentation. Weighting 10

4. Commercial. Weighting 35

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

14.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SME’s). However, any selection of tendereres will be based solely on the criteria set out for the procurement and the contract will be awarded on the basis of the most economically advantageous tender. Expressions of interest should be submitted via the DFID Portal, http://www.dfid.gov.uk/Working-with-DFID/Procurement/DFID-portal/ using the PQQ guidance available. Draft terms of reference, full award evaluation criteria and background documents can also be found at this website address. Programme staff should not be contacted directly. Following assessment of expressions of interest, DFID will invite short-listed applicants to submit full technical and commercial proposals and inform applicants no short-listed that they are unsuccessful. Prices are not required at expression of interest stage. When required, pricing must be in GBP Sterling and payments under the contract will be made in GBP Sterling. The contract will be governed by English law. DFID reserves the right to annul the tendering process and not award a contract. From 1.4.2001, all UK development assistance has been fully untied which allows suppliers from anywhere in the world to bid for DFID contracts. The contract will be let for up to 146 months (subject to successful completion of the Design Phase and subsequent phases), with extension options of up to 12 months subject to need and review recommendations. Where circumstances require further extensions beyond the original contract duration/agreed extensions DFID will consider doing so by means of the negotiated procedure where necessary conditions can be met.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Lee Ferguson
Abercrombie House, Eaglesham Road, Hairmyers
G75 8EA East Kilbride

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.1.2013