Event Equipment Hire 2015

The City and County of Swansea’s Special Events team is seeking companies to supply equipment for this year’s outdoor events to be held at various venues across Swansea.

CONTRACT NOTICE – NATIONAL

Notice Type: SERVICES

1 Authority Details

1.1 Authority Name and Address

Official Name: City and County of Swansea
Postal Address: Room 3.2.6, Civic Centre,
Town: Swansea	Postal Code: SA1 3SN	Country: UK
For the attention of: n/a	Telephone: +44 1792637578
E-Mail:	Fax:
Internet Address (URL): www.swansea.gov.uk Electronic access to information: www.sell2wales.gov.uk Electronic submission of tenders and requests to participate: www.sell2wales.gov.uk

1.2 Address from which documentation may be obtained

As in 1.1

1.3 Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1 Title

Event Equipment Hire 2015

2.2 Description of the goods or services required

The City and County of Swansea’s Special Events team is seeking companies to supply equipment for this year’s outdoor events to be held at various venues across Swansea.

This specification details our provisional calendar of events and event equipment required for 2015. It is highly unlikely that any one company could provide all of the following provisions, so we are happy for companies to quote for individual lots.

Lot 1 Portable Lighting Towers

Lot 2 Front of Stage Barriers

Lot 3 Trackway

Lot 4 Portable Toilets

Lot 5 VIP Toilets / Toilet units

Lot 6 Barriers & Fencing

Lot 7 High Security Solid Steel Temporary Fencing

Lot 8 Plant Hire – Forklifts

Lot 9 Plant Hire – Cherry Picker

Lot 10 Golf Buggy/ Utility Vehicles

Lot 11 Portable Accommodation

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=25028.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	24955000		Chemical toilets
	31518200		Emergency lighting equipment
	34144700		Utility vehicles
	34928300		Safety barriers
	34928310		Safety fencing
	39173000		Storage units
	42415110		Forklift trucks
	44112220		False floors
	44211100		Modular and portable buildings
	45252110		Mobile plant construction work
	45342000		Erection of fencing
	79952000		Event services

b) Delivery Location/Area

	Code		Location
	1018		Swansea

2.4 Total quantity or scope of tender

As per the specification

3 Conditions for Participation

3.1 Minimum standards and qualification required

4 Administrative Information

4.1 Type of Procedure

Single stage – Any candidate may submit a tender.

4.2 Reference number attributed to the notice by the contracting authority

CCS/RFQ/15/024

4.3 Time Limits

a) Time-limit for obtaining documentation 15-04-2015

b) Time-limit for receipt of completed tenders
15-04-2015 Time 12:00

c) Estimated award date 01-05-2015

4.5 Language or languages in which tenders or requests to participate can be drawn up

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

All questions to the SSQ and method statements must be answered to be considered.

Quality 30%

Price 70%

(WA Ref:25028)

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

RFQ Special Events Equipment Hire 2015 Final

5.3 Publication date of this notice

26-03-2015