Event Management and Catering Contract

Event Management and Catering Contract

Barrow in Furness Borough Council is seeking tenders for the provision of Catering and Events Management and associated cleaning services. The contract will be for an initial 2 year period, with an option to extend for a further two years, by mutual agreement.

Barrow in Furness Borough Council
Catering and Events Management and Associated Cleaning Services within Barrow Borough Council
None
Barrow in Furness Borough Council is seeking tenders for the provision of Catering and Events Management and associated cleaning services. The contract will be for an initial 2 year period, with an option to extend for a further two years, by mutual agreement.

Tenders are being conducted by “the Chest” e portal (www.thechest.nwiep.org.uk) and interested parties must register and consult this site for further details and return of tenders.

The services required are based primarily around three of Barrow Borough Councils venues, in addition to occasional provision with the Town Hall itself. These are as follows:

The Forum is the Borough’s premier Arts and Entertainment venue and has the following catering opportunities. It has a busy premium cafeteria which is open daily Monday to Saturday, from 9am to 4pm. In addition, there is a grab and go outlet serving takeaway drinks and snacks and a bar/restaurant which serves bar meals daily from Monday to Saturday. The main theatre seats over 500 and has a lively programme of productions, all of which are supported by a thriving bar. The venue also has a number of conference/ function rooms which are regularly used and which the catering contractor supports. The venue is frequently used for wedding receptions and other celebratory events and this is considered a prime area for business development.

The Dock Museum is Barrow Borough Council’s premier tourist attraction which has an excellent year round footfall .The Museum is open Wednesdays to Sundays all year round and the cafeteria is open for drinks, light snacks and meals from 11am to 3.30pm on these days. The cafeteria also supports the Museum in its steadily building conference trade.

The Park Leisure Centre is a busy multi-disciplinary facility with two pools, a large sports hall, adult and kid’s gyms and a range of other leisure activities. It is open 7 days per week (bank holidays excepted), mostly from early in the morning until the evening. Whilst currently, there is a cafeteria facility, it is envisaged that this will become a vending provision in any new contract.

The Council has been in a contractual relationship with an existing supplier for a number of years and there is a well-trained workforce in place. The existing contract is expired and the current provider is working on a month to month basis until a new contractor is appointed. You are advised that in the view of Barrow Borough Council TUPE does apply and this information will be made available in the ITT documentation.

The Council anticipates that the successful contractor will pay an annual fixed fee and a percentage of sales.

A  PQQ questionnaire is being used to obtain a list of between 4 and 8 contractors who will proceed to the ITT stage of the process. The evaluation criteria for this PQQ exercise is set out the the PQQ Instructions. The tenders will then be evaluated based on most the economically advantageous offer.

If further clarification of content of the PQQ  or general information is required please contact Keith Johnson via the chest where replies will be copied to all tenderers.

Yours faithfully,

Keith Johnson,
Assistant Director – Community Services.The Council anticipates that the successful contractor will pay an annual fixed fee and a percentage of sales.
If you wish to be considered for the shortlist please submit an Expression of Interest. The required Pre-Qualification questionairre will then be issued to you automatically for replay no later than 4pm Tuesday 16th April 2013.

Contact:
Mr Keith Johnson
Email Address:
kjohnson@barrowbc.gov.uk
Telephone:
01229 876437
Address:
Town Hall
Duke Street
Barrow in Furness
Cumbria
LA14 2LD
United Kingdom
Key Dates
01/07/2013
30/06/2015
15/03/2013 12:00
05/04/2013 12:00
Other Information
24 (months)
24 (months)
1
Contract Attachment(s)
Attached/Link Name Size Date Uploaded
BARROW Instructions to Interested Parties (PQQ).doc 80kb 14/03/2013
BARROW PQQ.doc 203kb 14/03/2013
LETTER RFQ Catering 2013.doc 204kb 15/03/2013

Express an interest online

Requirement Event Management and Catering Contract