Event Management and Delivery System – Competitive Quotation

Event Management and Delivery System – Competitive Quotation

The Objectives of using an integrated event management system are: 1/ To improve and add value to the delegate experience – 2/ To improve and add value to the speaker, exhibitor and sponsor experience.

Innovate UK KTN Event Management and Delivery System

Knowledge Transfer Network Limited

Contract summary



  • Research and development services and related consultancy services – 73000000

Location of contract

N1 0QH

Value of contract


Procurement reference

Event Management & Delivery System

Published date

20 December 2021

Closing date

21 January 2022

Closing time


Contract start date

1 April 2022

Contract end date

31 March 2023

Contract type

Supply contract

Procedure type

Competitive quotation (non-OJEU)

Contract is suitable for SMEs?


Contract is suitable for VCSEs?




Innovate UK KTN is seeking tenders from event tech providers who support the following requirements. Innovate UK KTN have an ongoing need for organisers, speakers, exhibitors, sponsors and – in particular – delegates, to experience a high-quality user-journey from registration through to post- event experience.

Innovate UK KTN exists to connect innovators with new partners and new opportunities beyond their existing thinking – accelerating ambitious ideas into real-world solutions. Our diverse connections span business, government, funders, research and the third sector.

One of the key tools for making these connections is events. Innovate UK KTN produces between 400-900 events each year, both independently and on behalf of Innovate UK (who provide grant funding to Innovate UK KTN).

In person events: Our in-person events are business to business and take place across the UK. They typically take place for between half a day and a full day, attracting between 50 and 200 delegates to each. Most of these events are free to attend.

Online Events: During 2020-21 Innovate UK KTN ran approximately 900 online events, ranging from small workshops of 30 delegates for a couple of hours, to large exhibition/conference showcases with 2000 delegates lasting over several days.

A full listing of KTN events can be found here: https://ktn-uk.co.uk/events

Innovate UK KTN currently uses Cvent as our start to finish event management system.

The Objectives of using an integrated event management system are:
1/ To improve and add value to the delegate experience
2/ To improve and add value to the speaker, exhibitor and sponsor experience
3/ To reduce manual delegate and registration management by events team
4/ To ensure that the wider ‘technical’ team within the KTN have real time knowledge of event management progress, registrations.

Innovate UK KTN are sourcing companies who can provide a single or two solutions which satisfy the majority of the following requirements, for event registration and event management.

Please note – not all requirements are essential. Innovate UK KTN are looking for the best tool to use within an active, fluid and ever-changing B2B event environment. It is more important that the tool(s) is intuitive, effective and efficient – than that it is feature-heavy.

Deadline for expressions of interest: 1800hrs 21st January 2022 Demonstrations and Meetings with companies: w/c 24th January 2022 – online
Working Relationship from 1st April 2022.

If you are interested in working with Innovate UK KTN on supply or development of this event management and delivery system, please contact Team Lead – Natasha Sim on natasha.sim@ktn-uk.org with your company name and an overview of how your solution responds to the requirements list in the Tender notice.


How to apply


Follow the instructions given in the description or the more information section.


About the buyer


Contact name

Natasha Sim


Business Design Centre, 52 Upper Street