Event Management and Infrastructure – Market Engagement Sessions 19-26 April 2021

NEPO is inviting suppliers to participate in market consultation activity, to help shape a new procurement solution for the UK public sector’s Event Management requirements.

NEPO is seeking to establish a Multi-lotted, Multi-supplier framework in relation to the supply of Event Management and Infrastructure. It is anticipated that this multi-supplier framework will encompass a wide range of events suppliers to provide a full suite of events services.

The anticipated lots may include, but are not limited to:

Lot 1 – Full Managed Service for Events

Lot 2 – Health & Safety

First Aid Provision

Risk Assessments

Waste Disposal

Covid-19 Secure Provisions

Lot 3 – Catering

Catering Concessions

Bar Operators

Lot 4 – Transport

Park & Ride

Coaches

Lot 5 – Event Technology & Entertainment

Audio Visual (AV) – Staging, Lighting & Sound

Venue Dressing

Video Streaming

Photography

Hybrid Event Technology

Entertainment

Pyrotechnics & Special Effects

Lot 6 – Facilities

Barriers & Fencing

Toilets & Changing Areas

Marquee Hire

Scaffolding

Power/Generators

Furniture Hire

Display Stands

Storage & Office Units/ Portacabins

Lot 7 – Marketing

Digital/ Social Media Marketing

Email Marketing

Website Design

Printing – Maps, Badges, Literature

Post-Event Evaluation

Lot 8 – Temporary Staffing

Event Management

Stewards

Volunteers

Security

First Aid

Market engagement sessions are to take place across weeks commencing Monday 19 April 2021 and Monday 26 April 2021. These sessions will be delivered virtually and provide an opportunity to discuss NEPO’s proposed approach and offer feedback. Suppliers wishing to register attendance must do so in writing to Carly Ivers (carly.ivers@nepo.org) by no later than 17.00 on 16 April 2021.

Each appointment will be no longer than 1 hour and NEPO intend to conduct these sessions virtually through online meeting platform applications. The time and location of each appointment will be confirmed following the registration deadline and places will be secured on a first come first serve basis. Attendance at the market consultation is optional and does not provide suppliers with an advantage in any future related procurement. Attendance also does not constitute as an intention to tender for any future related procurement.

NEPO intends to publish a soft market testing questionnaire via the NEPO Portal to allow a further opportunity for those suppliers unable to attend the above-mentioned market engagement sessions. Suppliers wishing to access the questionnaire must first register on the NEPO Portal (registration is free of charge).

It is anticipated that the solution will commence from January 2022. Please note these timescales are indicative and subject to change.