Event Management Contract 2019

Event Management Contract 2019

To create a new annual event, showcasing breakthroughs in AI innovation, research, practice and funding.

United Kingdom-Oxford: Event services

2019/S 034-076863

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Satellite Applications Catapult Ltd
Electron Building, Fermi Avenue
Oxford
OX11 0QR
United Kingdom
Contact person: John Thompson
E-mail: john.thompson@sa.catapult.org.uk
NUTS code: UKJ14
Internet address(es):Main address: https://sa.catapult.org.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://sa.catapult.org.uk/work-with-us/opportunities/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
procurement@sa.catapult.org.uk
Electron Building, Fermi Avenue
Oxford
OX11 0QR
United Kingdom
Contact person: John Thompson
E-mail: procurement@sa.catapult.org.co.uk
NUTS code: UKJ14Internet address(es):Main address: www.sa.catapult.org.uk

I.4)Type of the contracting authority

Other type: Partially publically funded through another Contracting Authority

I.5)Main activity

Other activity: Innovation and technology

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Event Management of an Annual Event Showcasing Breakthroughs in Artificial Intelligence, Innovation, Research, Practice and Funding for Satellite Applications Catapult and University of Buckingham

Reference number: RFQ FY19-29

II.1.2)Main CPV code

79952000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Satellite Applications Catapult (Organiser) and the University of Buckingham are working together to create a new annual event, showcasing breakthroughs in AI innovation, research, practice and funding.

It will be hosted by the University of Buckingham, which is at the centre of the Oxford-Cambridge growth corridor, and chaired by Sir Anthony Seldon, Vice-Chancellor and author of The Fourth Revolution, a bestselling book looking at the impact of AI on everything. The Satellite Applications Catapult will take overall responsibility for event delivery.

II.1.5)Estimated total value

Value excluding VAT: 1 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Location of the event will be determined within the tender process.

II.2.4)Description of the procurement:

Management of an event in 2019, as detailed within the invitation documents. An additional event may be commissioned upon the success of the 2019 event.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The planned event is for 2019. An additional event may be commissioned upon the success of the 2019 event.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/03/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 21/03/2019
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Following the end of the envisaged contract the Catapult will advertise again for these requirements.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Satellite Applications Catapult
Harwell
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

13/02/2019