Event Management for Royal Courts of Justice

Event Management for Royal Courts of Justice

The MoJ intends to hold a Market Engagement Event prior to the start of the formal tendering procedures to provide the market with some outline information. UK-Leicester: event services

2012/S 230-378869

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

MoJ Procurement
Peat House 4th Floor 1 Waterloo Way
For the attention of: Kathy Bates
LE1 6LP Leicester
Telephone: +44 1162282028
E-mail: kathy.bates@noms.gsi.gov.uk
Fax: +44 1162282020

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:

Provision of Event Management within the Royal Courts of Justice.
II.2)Type of contract and place of delivery or of performance

Service category No 27: Other services
Royal Courts of Justice The Strand LONDON WC2A 2LL.
NUTS code UK

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:

To provide a service for marketing, hosting and managing private functions within the Court building.
The Royal Courts of Justice is an historic building located in the centre of London. The Great Hall, with its marble mosaic floor, soaring arches and beautiful stained glass windows, provides a majestic setting in which events ranging from Grand Dinners, Receptions and Award ceremonies have been held. The Great Hall can accommodate up to 650 guests for a sit-down dinner and up to 800 guests for a reception.
The estimated value shown is the projected minimum revenue payable to the Royal Courts of Justice (as at the publication date of this notice). This may be subject to change.
Interested suppliers will need to make a commercial judgement as to the opportunity and revenue potential this requirement represents to their business.
Estimated cost excluding VAT: 1 080 000,00 GBP

This contract is divided into lots: no

II.5)Common procurement vocabulary (CPV)


II.6)Scheduled date for start of award procedures

II.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.8)Additional information:

The Ministry of Justice eSourcing Portal – Emptoris – will be used throughout this procurement exercise. The eSourcing Portal is an online application that allows all potential providers to create and submit their responses to any Requests for Proposals via the internet rather than in paper form (where they have been invited to respond).
If you are not registered on the eSourcing Portal please send an email to the relevant buyer as stated in the notice/advert providing the following information:
Organisation Name.
Your Name.
Contact email.
Sourcing Reference Number: 2729-2-Business Travel-MID-RFP.
The buyer will then contact you with the registration process. Once registered you will need to confirm this to the Buyer to ensure that you are added to the sourcing event when opened.
If you are already registered on the eSourcing Portal, please contact the relevant buyer expressing your interest in the sourcing event. You will then be notified by email when the sourcing event has been opened.
Market Engagement Event.
The MoJ intends to hold a Market Engagement Event prior to the start of the formal tendering procedures to provide the market with some outline information. This will be held at the Royal Courts of Justice on 25.1.2013 – further details will be provided to interested parties nearer the time.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Information on general regulatory framework

VI.4)Date of dispatch of this notice:28.11.2012