Event Management for University of the Highlands and Islands

Provide Event Management for University of the Highlands and Islands

An event management package that delivers a high-profile, high-visibility Research Day for the University of the Highlands and Islands.

United Kingdom-Inverness: Event services

2016/S 103-183810

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of the Highlands and Islands
12b Ness Walk
Telephone: +44 1463279000
E-mail: damian.collins@uhi.ac.uk
Fax: +44 1463279001
NUTS code: UKM62
Internet address(es):
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Other type: university

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Event Management of a UHI Marine Energy Research Day in Brussels.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

An event management package that delivers a high-profile, high-visibility Research Day for the University of the Highlands and Islands in Brussels on 30.11.2016.

The research day is to focus on the Marine Energy activities of the university, in the context of the wider Marine Energy sectoral developments across Europe.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM62
Main site or place of performance:

Project Management led out of UHI, Inverness, Scotland. Place of performance of event management services, Brussels, Belgium.

II.2.4)Description of the procurement:

Procurement of a single service provider to manage and oversee the delivery of a Research Day in Brussels on behalf of the University of the Highlands and Islands.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Capability / Weighting: 70
Price – Weighting: 30 %

II.2.6)Estimated value

Value excluding VAT: 100.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2016
End: 31/12/2016
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: MERIKA 315925.

II.2.14)Additional information

The estimated value of the contract is a nominal figure and Does Not represent the expected cost, or budget available, for this work. We are looking for a full event management package proposal that reflects how much it will cost to deliver the requirements laid out in this contract notice and the supporting ITT document.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/06/2016
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/07/2016

IV.2.7)Conditions for opening of tenders

Date: 17/06/2016
Local time: 17:00

University of the Highlands and Islands, Inverness, Scotland.

Information about authorised persons and opening procedure:

Tender will be awarded through the Merika project at the University of the Highlands and Islands.

On-line submissions will be unlocked through the PCS portal by the Merika Project Manager, after the tender deadline submission of 17:00 (UK time) on 17.6.2016.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

This notice is a voluntary notice and has been issued to ensure a broader supplier reach.

This tender was placed on OJEU was to ensure that we have Europe based suppliers bid for this work, as it is to event manage a conference on our behalf in Brussels.

To this end, the normal OJEU value thresholds do not apply to the bid. The expected value of the notice is quite small — under 35 000 EUR — hence the proposed time-scale to bid being set shorter.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at:http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=447413

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at:http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:447413).

VI.4)Procedures for review

VI.4.1)Review body

University of the Highlands and Islands
12b Ness Walk
Telephone: +44 1463279000
Fax: +44 1463279001Internet address:http://www.uhi.ac.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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