Event Management - National Armed Forces Day 2014

Event Management – National Armed Forces Day 2014 – Stirling

Programme development and management of Stirling’s National Armed Forces Day event to be held over the weekend of 28 – 30 June 2014.

CONTRACT NOTICE – NATIONAL

Notice Type: SERVICES

1 Authority Details

1.1 Authority Name and Address

Official Name: Stirling Council
Postal Address: Culture, Events & Tourism, Room 4, Old Viewforth,
Town: Stirling	Postal Code: FK8 2ET	Country: UK
For the attention of: Deborah Murray	Telephone: +44 845233384
E-Mail:	Fax:
Internet Address (URL): http://www.stirling.gov.uk/procurement Electronic access to information: www.publiccontractsscotland.gov.uk Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

1.2 Address from which documentation may be obtained

As in 1.1

1.3 Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1 Title

Event Management : National Armed Forces Day 2014 – Stirling

2.2 Description of the goods or services required

Programme development and management of Stirling’s National Armed Forces Day event to be held over the weekend of 28 – 30 June 2014

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=285766.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	191800		Public Relations and Image

b) Delivery Location/Area

	Code		Location
	140		Tayside, Central & Fife

2.4 Total quantity or scope of tender

Programme development and management of Stirling’s National Armed Forces Day event to be held over the weekend of 28 – 30 June 2014. Estimated value is not expected to be any greater than 30,000GBP.

3 Conditions for Participation

3.1 Minimum standards and qualification required

4 Administrative Information

4.1 Type of Procedure

Single stage – Any candidate may submit a tender.

4.2 Reference number attributed to the notice by the contracting authority

SC/ALL/0906/061213/7

4.3 Time Limits

a) Time-limit for obtaining documentation

b) Time-limit for receipt of completed tenders
05-12-2013 Time 14:00

c) Estimated award date 09-12-2013

4.5 Language or languages in which tenders or requests to participate can be drawn up

4.6 Tender Submission Postbox

5 Other Information

5.1 Additional Information

Bids will be assessed on a ratio of Quality 90% Price 10%. Quality will be further broken down into:

Experience of programming and managing a major event with military elements 36%; Experience of risk mitigation of an event in a high profile public environment 9%; Experience of working on a multiple partner event 18%; Experience of managing an event to reduce or eliminate traffic congestion 18%; & Experience of managing an event with significant VIPs 9%.

(SC Ref:285766)

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

National Armed Forces Day – RFQ Documentation vfinal

5.3 Publication date of this notice

21-11-2013