Event Management System for Public Health Wales NHS Trust

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Event Management System for Public Health Wales NHS Trust

2.2

Description of the goods or services required

1000 Lives Improvement Service is the national improvement service supporting NHS Wales and its 90,000 staff to improve patient care. Part of Public Health Wales, 1000 Lives Improvement Service is integrated into the work of every health board and trust in Wales, supporting local and national improvement programmes across primary, community and acute care.

1000 Lives Improvement works with NHS Wales and its partner organisations to achieve sustainable and measurable improvements. This is underpinned by the philosophy of prudent healthcare and the institute of healthcare improvement’s triple aim of improving population health, enhancing the experience of care and reducing the cost of healthcare.

During the 2014/15 financial year, 1000 lives Improvement Service organised 136 events generating 8245 registrations. 1000 Lives Improvement were also involved in 2 events that required abstract submission during the financial year that generated 290 submissions.

The event management work is carried out by the Programme Support Team within 1000 lives, who are responsible for delivering events on behalf of programme managers. There is a requirement to produce events reporting information for the 1000 Lives Improvement Leadership Team.

The demand on the department for these services will continue to grow over time, while the increasing likelihood of financial constraints within NHS Wales means that we must continue to find an efficient method of delivering a quality event management service without incurring additional team resource costs

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=47270

2.3

Notice Coding and Classification

a) Commodity Codes

b) Delivery Location/Area

2.4

Total quantity or scope of tender

The aim of the requirements is to provide a 3 year contract for the provision of an online events management system.

Provide a secure and reliable software system which can support the delivery of all of the current events services via externally-hosted web pages. It will automate those processes which can be easily carried out by electronically, while giving Programme Support staff the option to manually oversee and control all stages of the process.

All public-facing pages/screens must operate bilingually in both Welsh and English languages.

3 Conditions for Participation

3.1

Minimum standards and qualification required

All public-facing pages/screens must operate bilingually in both Welsh and English languages.

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

SSP/PHW/FAC/ITT/002/16

4.3

Time Limits

Time-limit for receipt of completed tenders
11-07-2016  Time  14:00

Estimated award date
18-07-2016

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:47270)

5.2

Additional Documentation

5.3

Publication date of this notice

15-06-2016