Event Producer for the Forth Road Bridge 50th Birthday Fireworks and Torchlight Procession

Event Producer for the Forth Road Bridge 50th Birthday Fireworks and Torchlight Procession

On 4 September 2014 it will be exactly 50 years since the Forth Road Bridge was officially opened. A ten-day festival is being planned to celebrate this anniversary, including a torchlight procession over the bridge on the evening of Saturday 06 September 2014 and a major fireworks display.

CONTRACT NOTICE – NATIONAL
SERVICES

1 Authority Details

1.1

Authority Name and Address


Forth Road Bridge

Forth Road Bridge Administration Office,

South Queensferry

EH30 9SF

UK

Robert McCulloch

+44 1313191699

robert.mcculloch@forthroadbridge.org

+44 1313191903
http://www.forthroadbridge.org
www.publiccontractsscotland.gov.uk
www.publiccontractsscotland.gov.uk

1.2

Address from which documentation may be obtained


Forth Road Bridge

Forth Road Bridge Administration Office,

South Queensferry

EH30 9SF

UK

Robert McCulloch

+44 1313191699

robert.mcculloch@forthroadbridge.org

+44 1313191903
http://www.forthroadbridge.org

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Event Producer for the Forth Road Bridge 50th Birthday Fireworks & Torchlight Procession

2.2

Description of the goods or services required

On 4 September 2014 it will be exactly 50 years since the Forth Road Bridge was officially opened. A ten-day festival is being planned to celebrate this anniversary, including a torchlight procession over the bridge on the evening of Saturday 06 September 2014 and a major fireworks display on or around the bridge on the evening of Saturday 13 September 2014.

It is FETA’s intention to appoint a single professional Event Producer to deliver the following two events (full scope yet to be determined):

Torchlight Procession (on Saturday 06 September 2014)

– deliver a ticketed torchlight procession (which raises money for charity)

– co-ordinate arrangements for participants (which may include but is not limited to the provision of stewarding, signage, fencing, entertainment, toilets, shuttle buses & food concessions)

– provide a ticket issuing system (for the event tickets which will be sold through FETA’s website)

– promote and market the event

Fireworks Display (on Saturday 13 September 2014)

– deliver a fireworks display

– organise a soundtrack to the fireworks (to be broadcast, for example, on a local radio station)

– co-ordinate arrangements for spectators at designated ticketed remote viewing points (which may include but is not limited to the provision of stewarding, signage, fencing, entertainment, toilets, shuttle buses & food concessions)

– provide a ticket issuing system (for the event ticket which will be sold through FETA’s website)

– promote and market the event

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=291866.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

159999 other Consultancy
291000 Events

160 Edinburgh & Lothians

2.4

Total quantity or scope of tender

The total estimated budget available for the event is in region of £250,000 to £400,000.

The final event budget will be detailed in the ITT documents.

3 Conditions for Participation

3.1

Minimum standards and qualification required

1.Background Information – Failure to disclose the information requested may result in exclusion from this procurement process.

2.Criminal Convictions and Business Probity – Failure to disclose information relevant to this section or serious misrepresentation in relation to the information disclosed will result in exclusion from the procurement process or the termination of any subsequent contract that may be awarded. Tender responses will be rejected if the tendering organisation answers “Yes” to any Mandatory Exclusion question (as fully detailed in the tender documentation attached to this notice).

Tender responses may be rejected if the tendering organisation answers “Yes” to any Discretionary Exclusion question (as fully detailed in the tender documentation attached to this notice) and cannot demonstrate that appropriate remedial action has been taken.

The Authority may disqualify any potential supplier who:

– fails to comply with the requirements of Regulation 23 of the Public Contracts (Scotland) Regulations 2012

 

– fails to provide a satisfactory response to any questions in the PQQ or inadequately or incorrectly completes any question

– submit its completed PQQ after the deadline

– fails to score a pass in any pass/fail question as fully detailed in the PQQ document attached to this document

– scores 0 (Unacceptable) or 1 (Poor) in any scored and weighted question as fully detailed in the PQQ document attached to this document.

4 Administrative Information

4.1

Type of Procedure

Dual stage – Candidates must first pass a selection procedure before being invited to tender or negotiate.

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

a) Time-limit for obtaining documentation 14-02-2014

b) Deadline for requests to participate
21-02-2014  Time  15:00

c) Dispatch of invitations to tender 03-03-2014

d) Estimated award date 25-04-2014

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

(SC Ref:291866)

5.2

Additional Documentation

Fireworks Torchlight Procession Final PQQ Jan 2014

5.3

Publication date of this notice

31-01-2014