Event Production Services for London Borough of Newham Events 2020-2023

Event Production Services for London Borough of Newham Events 2020-2023

The service sought is that of a single event production company per lot which will work closely with the council events team.

United Kingdom-London: Entertainment services

2019/S 201-488794

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Borough of Newham
1000 Dockside Road
London
E16 2QU
United Kingdom
E-mail: Linda.Campling@onesource.co.uk
NUTS code: UK
Internet address(es):Main address: https://www.newham.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.capitalesourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.capitalesourcing.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

3200000

II.1.2)Main CPV code

92300000

II.1.3)Type of contract

Services

II.1.4)Short description:

This procurement is for the provision and management of Event Production Services for the London Borough of Newham Events in 2020-2023. The service sought is that of a single Event Production Company per lot which will work closely with the Council events team to deliver all areas of production for our annual corporate events programme which includes 3 major outdoor events (Newham Show, Under the Stars and Fireworks Night) and also any ad hoc events as and when required. The successful supplier will be expected to source and manage all event infrastructure by working with specialist third parties. They will also procure services and commission jobs as appropriate within the given budget for the events’ production. The successful supplier will have to oversee the delivery of these services; review performance and contract manage all the third party technical event suppliers on behalf of the Council.

II.1.5)Estimated total value

Value excluding VAT: 3 244 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

1 and 2.

II.2)Description

II.2.1)Title:

2 976 000 GBP

Lot No: 1

II.2.2)Additional CPV code(s)

92300000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot relates to production, design, technical services and management of outdoor public events attended by up to 50,0001 persons. Includes event and production management 2 for large scale outdoor public events; previous examples include the Newham Show and Under the Stars at East Ham’s Central Park, and Fireworks Night at Silvertown Quays, Royal Docks. It is anticipated with large scale and major outdoor events that impacts may be felt across an area wider than a single defined event space, with possible transport implications and road closures.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract is subject to renewal for a maximum of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

£268,000

Lot No: 2

II.2.2)Additional CPV code(s)

92300000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot relates to the provision of event technical services for events including audio-visual, set build and on-site support. Includes technical services for indoor events, e.g. conferences, exhibitions and public meetings, as well as small outdoor events; previous examples include Love Life Gala, Electoral events, Holocaust Memorial Day, Remembrance events, Full Council meetings, and also providing ad hoc AV support at conferences and meetings as and when required.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract is subject to renewal up to a maximum of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/11/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 29/11/2019
Local time: 12:00
Place:

Electronic.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
The Strand
London
United Kingdom
Telephone: +44 2079476000
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/10/2019