Event Security Ipswich

Event security at its Regent Theatre, Corn Exchange and Town Hall.

United Kingdom-Ipswich: Security services

2017/S 042-077692

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ipswich Borough Council
Russell Road
Contact point(s): www.suffolksourcing.co.uk
For the attention of: Karen Tucciarone
IP1 2DE Ipswich
United Kingdom
Telephone: +44 1473433903
E-mail: karen.Tucciarone@ipswich.gov.uk

Internet address(es):

General address of the contracting authority: www.ipswich.gov.uk

Address of the buyer profile: https://www.suffolksourcing.co.uk

Electronic access to information: https://www.suffolksourcing.co.uk

Electronic submission of tenders and requests to participate: https://www.suffolksourcing.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Event Security.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: Regent Theatre, Corn Exchange and Town Hall including music indoor and outdoor, sporting and festival (maritime/food and drink).

NUTS code UKH14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Ipswich Borough Council has a requirement for event security at its Regent Theatre, Corn Exchange and Town Hall. Ipswich has also been well regarded for it’s vibrant and active events programme offering the community a diverse range of free to attend, quality events for which security is also required.

II.1.6)Common procurement vocabulary (CPV)

79710000, 75241000, 79700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The provision of event security personal at the premises mentioned in II.1.5) above for a period of 2 years with the possibility of a 1 year extension.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The authority many require a parent company guarantee if the contract is awarded to a subsidiary company. A performance bond may be required if the contract value exceeds 1 000 000 GBP.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability will be required if a group of economic operators is awarded the contract and a lead contractor must be appointed.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Economic operators who express an interest in the contract will be required to complete a pre-qualification questionnaire. Tenderers must comply with the provisions of the Private Security Industry Act 2001 and ensure that if and to the extent required by the Act personnel engaged in the provision of the services are licensed or otherwise authorised under the Act.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see the pre-qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see the pre-qualification questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Relevant experience in providing similar services, technical qualification and accreditations, capacity and resources to provide the services. The authority will select economic operators to be invited to tender in accordance with regulations 57, 58 and 65 of the Public Contracts Regulations 2015.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IBC00594

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

30.3.2017 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The time limit stated in IV.3.4) is for returning the pre-qualification questionnaire. Requests to participate may only be made by obtaining the completing the pre-qualification questionnaire and returning it, with other documents requested in it, to the council stated in I.1.1) by 12:00 noon on Thursday 30.3.2017.
The address and time limit for the return of tenders will be stated in the tender documents, which will be sent to those candidates who are selected to participate.
All dates and time periods specified in this notice are provisional and the contracting authority reserves the right to change them.
The authority reserves the right not to award the contract. It reserves the right not to proceed with all or any part of the project detailed in II.1) above and in no circumstances will it be responsible for any costs incurred by economic operators as a result for the publication of this notice or otherwise in connection with their tenders.

Full details of this tender can be found on the Suffolk Sourcing System — www.suffolksourcing.co.ukbefore viewing the tender, please refer to the Suffolk Sourcing System ‘User Guides’ which can be accessed via the Suffolk Sourcing Homepage. Suffolk Sourcing is an E-Tendering system jointly operated by Suffolk County, District and Borough Councils.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
United Kingdom

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will allow a standstill period of at least 10 days at the point the information on the award of the contract is communicated to tenderers. The standstill period provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for an economic operator who has suffered or risks suffering loss or damage by a breach of the regulations to take proceedings in the High Court. Proceedings must normally be started within 30 days of the date when the economic operator first knew or ought to have know that grounds for starting proceedings had arisen.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.2.2017

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