Event Services for Forestry Commission

Brandon: event services

For the Forestry Commission.

 

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Forestry Commission
Santon Downham
Contact point(s): Events Manager
For the attention of: Rachael Miller
IP27 0TJ Brandon
UNITED KINGDOM
E-mail: rachael.miller@forestry.gsi.gov.uk

Internet address(es):

General address of the contracting authority: www.forestry.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Other: Forestry

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Marquee Provision at Outdoor Live Music Events.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Rental
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Forestry Commission is inviting expressions of interest via pre qualification questionnaire for provision of marquees at our outdoor Live Music events at Thetford Forest (Suffolk), Bedgebury Pinetum (Kent), Cannock Chase Forest (Staffs), Delamere Forest (Cheshire), Dalby Forest (N. Yorks), Sherwood Pines Forest (Notts) and Westonbirt Arboretum (Glos). The programme currently runs to 23 concerts over the seven venues during June and July.
Potential contractors are invited to bid for any single, any combination of or all of the seven concert venues.

II.1.6)Common procurement vocabulary (CPV)

79952000, 39522530

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 210 000,00 GBP

II.2.2)Information about options

Options: yes
Description of these options: Our intention is to award this contract for a period of 3 years. There will be an option to extend the contract by up to a further two one year periods in total.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Thetford Forest

1)Short description
2)Common procurement vocabulary (CPV)

79952000, 39522530

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Sherwood Forest

1)Short description
2)Common procurement vocabulary (CPV)

79952000, 39522530

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Bedgebury Pinetum

1)Short description
2)Common procurement vocabulary (CPV)

79952000, 39522530

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Westonbirt Arboretum

1)Short description
2)Common procurement vocabulary (CPV)

79952000, 39522530

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Cannock Chase Forest

1)Short description
2)Common procurement vocabulary (CPV)

79952000, 39522530

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Dalby Forest

1)Short description
2)Common procurement vocabulary (CPV)

79952000, 39522530

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Delamere Forest

1)Short description
2)Common procurement vocabulary (CPV)

79952000, 39522530

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire for details.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire for details.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Pre-Qualification Questionnaire for details.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 21
Objective criteria for choosing the limited number of candidates: See Pre-Qualification Questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

MUSIC 103/12/01

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

20.1.2012 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds
VI.3)Additional information

Companies interested in bidding for this contract must complete and return a Pre-Qualification Questionnaire. A copy of the Pre-Qualification Questionnaire should be downloaded from the ‘Selling to the Forestry Commission’ pages of the Forestry Commission website (www.forestry.gov.uk).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Eric Holmes, Head of Procurement, Forestry Commission
Silvan House 231 Corstorphine Road
EH12 7AT Edinburgh
UNITED KINGDOM
E-mail: eric.holmes@forestry.gsi.gov.uk

Body responsible for mediation procedures

Chartered Institute of Arbitrators
Bloomsbury Square
WC1A 2LP London
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.12.2011