Event Services for Network Rail

Event Services for Network Rail

Audio visual, stage and logistics event management for Network Rail events, conferences and award ceremonies across all businesses and routes throughout England, Wales and Scotland.

UK-Milton Keynes: Event services

2013/S 092-157114

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Network Rail Infrastructure Ltd
The Quadrant, 500 Eldergate
Contact point(s): Contracts and Procurement
For the attention of: Garry Pyne
MK91 EN Milton Keynes
UNITED KINGDOM
E-mail: garry.pyne@networkrail.co.uk

Internet address(es):

General address of the contracting entity: www.networkrail.co.uk

Electronic access to information: http://my.networkrail.co.uk/portal/page/portal/NR_PORTAL/NR_PORTAL_HOME_PAGE

Electronic submission of tenders and requests to participate: http://my.networkrail.co.uk/portal/page/portal/NR_PORTAL/NR_PORTAL_HOME_PAGE

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Railway services
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

Event Management.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: United Kingdom.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4
Duration of the framework agreement

Duration in years: 5
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 4 500 000 GBP

II.1.5)Short description of the contract or purchase(s):

Audio visual, stage and logistics event management for Network Rail events, conferences and award ceremonies across all businesses and routes throughout England, Wales and Scotland. This includes Business Briefings, Management Conference, Partnership Awards, You Make the Difference Awards.
II.1.6)Common procurement vocabulary (CPV)

79952000, 92111250

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Audio visual, stage and logistics event management and selective venue arrangements for Network Rail events, conferences and award ceremonies across all businesses and routes throughout England, Wales and Scotland. This includes Business Briefings, Management Conference, Partnership Awards, You Make the Difference Awards.
Estimated value excluding VAT: 4 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable contracts, estimated time-frame for subsequent calls for competition:
in months: 9 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As indicated in the accompanying documentation and the questionnaire.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As indicated in the accompanying documentation and the questionnaire.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As indicated in the accompanying documentation and the questionnaire.
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: as indicated in the accompanying documentation and the questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: as indicated in the accompanying documentation and the questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: as indicated in the accompanying documentation and the questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Network Rail retains the option to use a reverse auction to ascertain final pricing.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

04.12.03.000.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: 17.6.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

15.7.2013 – 09:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Date: 15.7.2013 – 09:30
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: May 2018.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court
The Strand
WC2A 1AA London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Network Rail will incorporate a 10 calendar day standstill period after notification to unsuccessful bidders and until such point will not enter into a contract for this requirement. Bidders considering lodging an appeal must do so within this timescale in order to allow Network Rail to consider such an appeal. Successful appeals after the conclusion of contract award can only be dealt with through the processes available as described above.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Network Rail
The Quadrant, 500 Elder Gate
MK9 1EN Milton Keynes
UNITED KINGDOM
E-mail: garry.pyne@networkrail.co.uk

VI.5)Date of dispatch of this notice:9.5.2013