Event Services for Network Rail
Audio visual, stage and logistics event management for Network Rail events, conferences and award ceremonies across all businesses and routes throughout England, Wales and Scotland.
UK-Milton Keynes: Event services
2013/S 092-157114
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:
Event Management.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: United Kingdom.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4
Duration of the framework agreement
Duration in years: 5
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 4 500 000 GBP
II.1.5)Short description of the contract or purchase(s):
Audio visual, stage and logistics event management for Network Rail events, conferences and award ceremonies across all businesses and routes throughout England, Wales and Scotland. This includes Business Briefings, Management Conference, Partnership Awards, You Make the Difference Awards.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Audio visual, stage and logistics event management and selective venue arrangements for Network Rail events, conferences and award ceremonies across all businesses and routes throughout England, Wales and Scotland. This includes Business Briefings, Management Conference, Partnership Awards, You Make the Difference Awards.
Estimated value excluding VAT: 4 500 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
In the case of renewable contracts, estimated time-frame for subsequent calls for competition:
in months: 9 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As indicated in the accompanying documentation and the questionnaire.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As indicated in the accompanying documentation and the questionnaire.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As indicated in the accompanying documentation and the questionnaire.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: as indicated in the accompanying documentation and the questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: as indicated in the accompanying documentation and the questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met: as indicated in the accompanying documentation and the questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: Network Rail retains the option to use a reverse auction to ascertain final pricing.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
04.12.03.000.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing documents: 17.6.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
15.7.2013 – 09:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders
Date: 15.7.2013 – 09:30
Persons authorised to be present at the opening of tenders: no
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: May 2018.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Network Rail will incorporate a 10 calendar day standstill period after notification to unsuccessful bidders and until such point will not enter into a contract for this requirement. Bidders considering lodging an appeal must do so within this timescale in order to allow Network Rail to consider such an appeal. Successful appeals after the conclusion of contract award can only be dealt with through the processes available as described above.