Event Stewarding / Security Services Framework

Event Stewarding / Security Services Framework

The Framework involves the provision of a range of stewarding/security services at events, organised by the Council, at a variety of venues across the Bradford District. Indicative events may include the Bradford Mela, Bingley Music Live, Christmas Lights Switch On and a range of market and other events during the term of the Framework.

UK-Bradford: Event services

2013/S 030-047336

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The City of Bradford Metropolitan District Council
Department of Environment and Sport, Jacob’s Well, Nelson Street
For the attention of: Andy Ross
BD1 5RW Bradford
UNITED KINGDOM
E-mail: andy.ross@bradford.gov.uk

Internet address(es):

General address of the contracting authority: www.bradford.gov.uk

Address of the buyer profile: https://yortender.co.uk

Electronic access to information: https://yortender.co.uk

Electronic submission of tenders and requests to participate: https://yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Event Stewarding / Security Services Framework
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Bradford District
NUTS code UKE41

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in months: 36
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 630 000 GBP

II.1.5)Short description of the contract or purchase(s)

Bradford Metropolitan District Council is seeking a suitably qualified and experienced organisation for the delivery requirements for the above Framework.
The Framework involves the provision of a range of stewarding/security services at events, organised by the Council, at a variety of venues across the Bradford District. Indicative events may include the Bradford Mela, Bingley Music Live, Christmas Lights Switch On and a range of market and other events during the term of the Framework.
Organisations who tender for the Framework shall demonstrate a proven track record of providing these services at similar events, requiring a range of staff numbers in differing roles. Roles shall include but may not be limited to Safety Stewards, SIA Licensed Guards, SIA Licensed Security, Front of Stage Pit Management and Pit Teams, SIA Supervisors and SIA Managers.
This Framework has been split into three lots. Tenderers can bid for each or multiple lots of the Framework at its discretion. Tenderers may be successful in one or more lots. The Council shall appoint a single successful contractor per lot.
II.1.6)Common procurement vocabulary (CPV)

79952000, 79710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Lot 1: Event Stewarding/Security Services requiring between 1 and 10 members of staff.

1)Short description

Examples of provision for this area include but are not limited to staffing at Bradford Theatre venues, staffing at markets and low key, high profile outdoor/indoor events.
The Council anticipates there being approximately 250 instances of this element of the Framework being required per annum.
2)Common procurement vocabulary (CPV)

79952000, 79710000

3)Quantity or scope

Estimated value excluding VAT: 105 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2: Event Stewarding/Security Services requiring between 11 and 50 members of staff.

1)Short description

Examples of provision in this area include but are not limited to staffing of events such as the Lord Mayor’s Parade, larger market events, and Bradford Christmas Lights Switch On.
The Council anticipates there being approximately 20 instances of this element of the Framework being required per annum.
2)Common procurement vocabulary (CPV)

79952000, 79710000

3)Quantity or scope

Estimated value excluding VAT: 135 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Lot 3: Event Stewarding/Security Services requiring 51 or more members of staff.

1)Short description

Examples of provision in this area include but are not limited to Bradford Mela, Bingley Music Live, Sky Ride Bradford and Electoral Events.
The Council anticipates there being approximately 6 instances of this element of the Framework being required per annum.
2)Common procurement vocabulary (CPV)

79952000, 79710000

3)Quantity or scope

Estimated value excluding VAT: 390 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

BFDMDC-YORE-94GKG6
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 11-014112 of 16.1.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.3.2013 – 14:00
IV.3.4)Time limit for receipt of tenders or requests to participate

20.3.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 20.3.2013 – 15:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The City of Bradford Metropolitan District Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into and to start proceedings where such action is necessary. Such additional information should be requested from the person stated in the contact details in section I.1 of this document.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006/5 (as amended)) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.
VI.4.3)Service from which information about the lodging of appeals may be obtained

See VI.4.2 above

VI.5)Date of dispatch of this notice:

7.2.2013