Events Management Contract – Celebrate Woking Programme

Events Management Contract – Celebrate Woking Programme

Events Management and Delivery Service for key events of the Celebrate Woking Programme.

United Kingdom-Woking: Event services

2016/S 233-424412

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Woking Borough Council
Civic Offices, Gloucester Square
GU21 6YL
United Kingdom
Telephone: +44 1483743491
NUTS code: UKJ23
Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement


Events Management and Delivery Service for key events of the Celebrate Woking Programme.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The purpose of this Invitation to Tender (‘ITT’) is to invite tenders for the the management and delivery of two key events of the Celebrate Woking Programme for a two year contract, including managing certain aspects of the Party in the Park Event (no programme content) and overall management of the Woking Food and Drinks Festival.

II.1.5)Estimated total value

Value excluding VAT: 225 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKJ23
Main site or place of performance:


II.2.4)Description of the procurement:

The purpose of this Invitation to Tender (‘ITT’) is to invite tenders for the provision of delivery and management of two key events of the Celebrate Woking Programme for a two year period.

The contracting authority’s indicative programme is:

Publish OJEU/ Issue All Tender Documents 1.12.2016

Last Date for Submission of Queries 30.12.2016

Tender Closing Date 6.1.2017

Evaluation and Award Report 9.1.2017 to 13.1.2017

Approval of Successful Tenderer (CMG) 16.1.2017

Standstill Period (10 days)16 Jan 2017 to 25.1.2017

Contract Awardw/c 26.1.2017

Service Commencement and Mobilisation

(or earlier) w/c Jan 2017.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 225 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/01/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 09/01/2017
Local time: 00:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority shall not be liable for any costs incurred by those applicants tendering for this contract. The contracting authority reserves the right to terminate the tendering exercise at any time without the award of a contract.

This procurement will be managed electronically via the Woking Borough Council procurement portal using To participate in this procurement, participants must first be registered on If you have not yet registered, please go online to You can then access the link to register. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or e-mail

Full instructions for registration and use of the system can be found at:

To view this notice, please click here:

GO Reference: GO-20161130-PRO-9173485.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
United Kingdom
Telephone: +44 2079477882Internet address:
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for review procedures:

Any appeals should be promptly brought to the attention of the contracting authority by emailing the named contact in Section I.1 above,and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015. Any appeals must be brought within the timescale specified by the applicable law, including, without limitation, the Public Contract Regulations 2015. In accordance with such Regulations, the contracting authority will also incorporate a minimum 10 calendar day standstill period from the date information on the award of contract is communicated to tenderers.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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