Events Management Tender – India

Events Management Tender – India

Foreign and Commonwealth Office Framework Agreements for event management services.

United Kingdom-London: Event services

2020/S 112-272955

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Foreign and Commonwealth Office
Postal address: King Charles Street
Town: London
NUTS code: UK UNITED KINGDOM
Postal code: SW1A 2AH
Country: United Kingdom
E-mail: Swati.Gupta@fco.gov.uk
Telephone: +91 1124192644
Internet address(es):Main address: www.gov.uk/fco

Address of the buyer profile: https://fco.bravosolution.co.uk/web/login.html

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://fco.bravosolution.co.uk/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://fco.bravosolution.co.uk/web/login.html
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework Agreements for Events Management and Related Services for the British High Commission (New Delhi) and British Deputy High Commissions across India Network

II.1.2)Main CPV code

79952000 Event services

II.1.3)Type of contract

Services

II.1.4)Short description:

Framework agreements for events management and related services for the British High Commission (New Delhi) and British Deputy High Commissions across India Network.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Framework Agreements for Events Management and Related Services for the British High Commission (New Delhi) and British Deputy High Commissions across India Network

Lot No: 7

II.2.2)Additional CPV code(s)

79952000 Event services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

Framework agreements for events management and related services for the British High Commission (New Delhi) and British Deputy High Commissions across India Network.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

BHC/ BDHC network in India intends to commission various contractors for framework contracts initially for 24 months with the possibility of further two 12 months extensions.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/07/2020
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 09/07/2020
Local time: 09:00
Place:

New Delhi, INDIA.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

In order to be considered for this project it and receive pre-qualification and/or tender information it is necessary that you register your company (including any relevant information requested) on the Foreign and Commonwealth Office Procurement Portal, eBravo. Failure to do this will mean your company may not receive a tender; no tenders will be issued via open email.

Project 4503, ITT 3827/3833/3834/3835/3836/3838/3839: framework agreements for events management and related services for the British High Commission (New Delhi) and British Deputy High Commissions across India Network.

How to apply in this project

1) Register your company on the eSourcing portal (this is only required once):

— browse to the eSourcing Portal: https://fco.bravosolution.co.uk and click the link to register;

— accept the terms and conditions and click ‘continue’;

— enter your correct business and user details;

— note the username you chose and click ‘Save’ when complete;

— you will shortly receive an e-mail with your unique password (please keep this secure).

2) Login to the portal with the username/password

— click on the relevant invitation to tender (ITT) to access the content;

— you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.

Responding to the ITT:

— you can choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting);

— you can now use the ‘Messages’ function to communicate with the buyer and seek clarification;

— note the deadline for completion;

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available), you must then publish your reply using the publish button in the ‘Actions’ box on the left-hand side of the page. If you require any further assistance please consult the the online help or contact the eTendering help desk.

Potential providers should answer all questions as accurately and concisely as possible in the same order as the questions are presented. Where a question is not relevant to the potential provider’s organisation, this should be indicated, with an explanation. Where attachments are requested to be submitted within the electronic PQQ/ITT, these shall be submitted in a PDF format (Adobe or similar). PQQ/ITT or bids not submitted via the FCO’s eProcurement portal will not be considered.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Foreign and Commonwealth Office
Postal address: Kings Charles Street
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/06/2020