Events Management – Wild Film Festival

Events Management – Wild Film Festival

We are running the 1st Wild Film Festival aimed at encouraging appreciation of local wildlife and promotion of the Region.

United Kingdom-Galashiels: Cultural event organisation services

2016/S 134-241271

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Southern Uplands Partnership
Studio 2, Lindean Mill
United Kingdom
Contact person: Ed Forrest
Telephone: +44 1750725154
NUTS code: UKM32

I.2)Joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
The Southern Uplands Partnership
Studio 1, Hillhead Mill, Kirkgunzeon
United Kingdom
Contact person: Ed Forrest
Telephone: +44 7717767936
NUTS code: UKM32

Internet address(es):Main address:

I.4)Type of the contracting authority

Other type: charitable limited company

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Wild Film Festival Events Manager.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Event Manager for Wild Film Festival.

II.1.5)Estimated total value

Value excluding VAT: 10 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM32
Main site or place of performance:


II.2.4)Description of the procurement:

We are running the 1st Wild Film Festival aimed at encouraging appreciation of local wildlife and promotion of the Region. Importantly, the festival will engage with a number of young people, through use of interns and through a film competition aimed at young film-makers. The selected manager will oversee both these elements as well as running the overall festival.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2016
End: 28/04/2017
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: C084.

II.2.14)Additional information

This project is part-funded by the D&G Leader programme.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4) of the OJEU Contract Notice or the relevant section of the Site Notice.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

This work will require significant time to be spent in the Region and it is therefore expected that the successful bidder will live locally during the project period.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/07/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 26/08/2016

IV.2.7)Conditions for opening of tenders

Date: 29/07/2016
Local time: 12:00

Kirkgunzeon, Dumfries, DG7 8LA.

Information about authorised persons and opening procedure:

Ed Forrest and members of Steering Group.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The involvement of young people is a key component of this project so as well as organising and running what we hope will be a major festival, we want someone who enjoys and has a flair for working with young people.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

(SC Ref: 453536).

VI.4)Procedures for review

VI.4.1)Review body

The Southern Uplands Partnership
Studio 2, Lindean Mill
United Kingdom
Telephone: +44 1750725154Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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