Events Services Tender for Blackpool Council

Events Services Tender for Blackpool Council

Framework Agreement for the Provision of Events Management / Production Services.

UK-Blackpool: Event services

2013/S 020-031438

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Blackpool Council
1 Clifton Street
For the attention of: Donna Parkinson
FY1 1JD Blackpool
Telephone: +44 1253478977

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for the Provision of Events Management/ Production Services
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 26: Recreational, cultural and sporting services
NUTS code UKD42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 300 000 and 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Marketing Blackpool was established in 2011 intent on positioning Blackpool as Europe’s premier seaside resort. The company will provide support to visit Blackpool in the promotion and marketing of the resort as a destination as well as organising some of Blackpool’s key events. Marketing Blackpool will be initially wholly owned by Blackpool Council but is an arms length company that will have a board of directors from the private sector along with a private sector chair.
Marketing Blackpool are looking to appoint a production company on a framework agreement to provide Event Management/ Production Services for large scale outdoor events. The framework agreement will primarily involve Event Management with regards to the annual Illuminations Switch-On Event, but may include other large scale events.
II.1.6)Common procurement vocabulary (CPV)

79952000, 92300000, 79710000, 45237000, 32342410, 51313000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Blackpool Illuminations have been a major part of Blackpool’s attraction since 1879 when they were described as ‘Artificial Sunshine’ and have been a guiding light for visitors to the resort ever since. Attracting over 4 million visitors a year, the Blackpool Illuminations are widely considered to be the greatest free light show in the world.
Although Lights displays were staged in 1879, 1912, 1913 and then 1925 through to 1933, it was not until 1934 that a proper Switch-On Ceremony was devised to launch the Summer Season’s Grand Finale. Lord Derby did the honours, followed an impressive roll call of celebrities that include Andrew Lord Webber, Gary Barlow and in 2012, team GB, Britons Olympic Heroes.
The ceremonial concert will take place on the newly created Tower Festival Headland, which is situated directly in front of The Blackpool Tower and located on the world famous Golden Mile. The Tower Festival Headland is a purpose built event space completed and used for the first time in 2012.
Marketing Blackpool is looking to appoint the successful company on a 3 year (with the option to extend for a further 12 months) contract. This would see the successful company become the preferred supplier for the illumination switch-on until 2015 and potentially until 2016. The successful supplier may also undertake events management/ production services for other outdoor large scale events.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If applying on behalf of a consortium all names must be submitted. Any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and severally liability in respect of the obligations and liabilities of the contract. It will be for the members of the consortium to sort out their respective duties and liabilities amongst each other and noted before contract commencement. All associated documentation will be made to the nominated lead organisation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Legal position – means of proof required:
(1) An extract from the ‘judicial record’ or equivalent issued by the legal or administrative authority of the country of origin, by a declaration on oath or by a solemn declaration made before a competent judicial or administrative authority, a notary or a competent professional or trade body, demonstrating that the bidder:
a) is not bankrupt or being wound up, its affairs are not being administered by the court, it has not entered into an arrangement with creditors, it has not suspended business activities or is not in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is not the subject of proceedings for a declaration of bankruptcy, or for an order for compulsory winding up or administration by the court or for an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has not been convicted of an offence concerning his professional conduct by a judgment which has the force of res judicata (i.e. a matter which has already been conclusively decided by a court).
(2) A certificate issued by the competent authority in the Member State concerned, or a declaration on oath or by a solemn declaration made before a competent authority, a notary or a competent professional or trade body, to the effect that the bidder has fulfilled its obligations relating to the payment of taxes and social security contributions in accordance with the legal provisions of the country in which the bidder is established.
(3) A certificate, declaration under oath, or solemn declaration providing proof that the bidder is enrolled on the professional or trade registers of his country of establishment, or where no such register exists a declaration under oath or solemn declaration that he exercises the particular profession or trade.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: The Council considers that the object of this contract described in this Notice is the provision of services falling within Part B of Schedule 3 to the Public Contracts Regulations 2006 (PCR). Accordingly, the publication of this notice is not a requirement of the PCR but a precautionary measure having regards to the overarching principles of the EU Treaty. The Council does not intend to act as if it were bound by the PCR in the conduct of the procurement process (excepting as expressly required and applicable to Part B services) and neither the publication of this notice nor the use of terms used within the PCR shall be taken to imply the Council’s application of or submission to the PCR.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

10.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Please note:
This Tender will be run electronically via the North West’s Supplier Portal – ‘The Chest’. In order to express your interest in this Tender and to download/upload all documentation relating to this tender you must register (free of charge) on The Chest

You must then search for this opportunity and register your interest on The Chest.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court Justice of England

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: in accordance with the Public Contract Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.1.2013