Evidence Based Decision Support Capability

Evidence Based Decision Support Capability

The Home Office is currently exploring the concept of evidence based decision support services to assist Police and Crime Commissioners/the Police Service to use industry expertise to assist in future development of procurement strategies.

UK-London: Feasibility study

2013/S 098-167451

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Secretary of State for the Home Department
Fry Building, 2 Marsham Street
For the attention of: Rani Singh
SW1P 4DF London
UNITED KINGDOM
Telephone: +44 2070355519
E-mail: rani.singh5@homeoffice.gsi.gov.uk

Internet address(es):

General address of the contracting authority: https://www.gov.uk/government/organisations/home-office

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:

Evidence Based Decision Support Capability
II.2)Type of contract and place of delivery or of performance

Service category No 8: Research and development services
NUTS code UK

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:

The Home Office is currently exploring the concept of evidence based decision support services to assist Police and Crime Commissioners/the Police Service to use industry expertise to assist in future development of procurement strategies and improve procurement outcomes for technology based solutions, associated business processes and resourcing. The concept will provide a gateway for early engagement with industry, academia and SMEs to assist understanding of marketplace capabilities, understanding of existing infrastructure and knowledge of future technology trends and developments.
The evidence based decision making support process aims to better link requirements to achievable solutions therefore indirectly reducing the time and cost of resulting activity for both the supplier and customer. For example, the concept could be used for activities such as requirements definition, cost/capability trade-offs, concept capability demonstrators, experimentation, modelling and visualisation.
The evidence based decisions support will be delivered as discrete projects or programmes that will research and inform capability planning and acquisition based on questions posed by customers. Information technology based questions are likely to be posed initially, but the scope may expand over time with an increasing customer base. Whilst the primary customers are expected to be Police and Crime Commissioners/the Police Service, we also expect the Home Office and other parts of the wider Criminal Justice Service to utilise this capability.
The Home Office is considering entering into a contract with a lead supplier who will facilitate and manage an operating model (referred to as a ‘partnership’) that brings together experts from industry and academia in a collaborative team. The partnership will be required to deliver impartial evidence-based decisions support on projects or programmes geographically spread throughout the UK. The lead supplier therefore will need to utilise the partnership to be able to supply support across these locations (potentially at short notice), utilising its technology capability and in depth understanding of security and criminal justice markets, business processes, industry knowledge and understanding of the wider Government landscape.
The lead supplier will have the capability at contract award to receive and deliver commissions through their industry partnership. They will head up and manage a dynamic partnership having earned the respect and trust of other suppliers within industry; initiate projects in collaboration with customers in a non-competitive environment; provide audit and assurance; manage and promote the partnership’s services to the customer base; utilise experts drawn from across industry and academia to ensure impartiality and transparency; and will be accountable for assurance of compliance with UK Government security for individuals and systems.
All industry partners will be expected to provide resources at cost, and the lead supplier at a low level of margin, as this contract represents an unprecedented opportunity to understand Police/Government customers and their strategic goals and direction. Over time this service is expected to inform partnership members’ product development strategy and increase sales opportunities. The service will also indirectly reduce supplier bid costs in resulting procurements.
A briefing session is being held on 6.6.2013 -to register and obtain further information please e-mail concept@intellectuk.org quoting ‘Evidence Based Decision Support’ within the subject field.
II.5)Common procurement vocabulary (CPV)

79314000

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.8)Additional information:

The Contracting Authority intends to use an eTendering system in this procurement exercise. Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): http://hopcd.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:

The Contracting Authority intends to use an eTendering system in this procurement exercise. Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): http://hopcd.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.3)Information on general regulatory framework

VI.4)Date of dispatch of this notice:21.5.2013