Evidence Based Decision Support Service for the Home Office

Evidence Based Decision Support Service for the Home Office

The Secretary of State for the Home Department (the Authority) seeks to appoint a Lead Supplier to provide an Evidence Based Decision Support (EBDS) Service.

UK-London: Research services

2013/S 116-198248

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Secretary of State for the Home Department
Fry Building, 2 Marsham Street
For the attention of: Rani Singh
SW1P 4DF London
UNITED KINGDOM
Telephone: +44 2070355519
E-mail: rani.singh5@homeoffice.gsi.gov.uk

Internet address(es):

General address of the contracting authority: https://www.gov.uk/government/organisations/homeoffice

Address of the buyer profile: https://hopcd.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Evidence Based Decision Support Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: UK.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Secretary of State for the Home Department (the Authority) seeks to appoint a Lead Supplier to provide an Evidence Based Decision Support (EBDS) Service. The Authority will commission Projects on behalf of Police and Crime Commissioners and their forces, Fire and Ambulance Services, the Home Office and the wider Criminal Justice System (collectively known as the Customers).
The Lead Supplier will provide the EBDS Core Service that will establish, manage, facilitate and co-ordinate an operating model that brings together the most appropriate organisations drawn from industry, Small Medium Enterprise and academia into a blended and collaborative Partnership (although it will not take the form of a legal Partnership). The Partnership will, on behalf of the Customers, identify efficiencies, in terms of technology, business processes and resources achieved through exploitation of new and/or existing infrastructure, advancements in technology, the streamlining, re-engineering and re-positioning of business processes and evaluation of existing resources. The contract will be awarded for an initial period of 3 years with the provision for extension for 1 + 1 years.
II.1.6)Common procurement vocabulary (CPV)

73110000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Secretary of State for the Home Department (the Authority) seeks to appoint a Lead Supplier to provide an Evidence Based Decision Support (EBDS) service. The Authority will commission Projects on behalf of Police and Crime Commissioners and their forces, Fire and Ambulance Services, the Home Office and the wider Criminal Justice System (collectively known as the Customers).
The Lead Supplier will provide the EBDS Core Service that will establish, manage, facilitate and co-ordinate an operating model that brings together the most appropriate organisations drawn from industry, Small Medium Enterprise and academia into a blended and collaborative Partnership (although it will not take the form of a legal Partnership). The Partnership will, on behalf of the Customers, identify efficiencies, in terms of technology, business processes and resources achieved through exploitation of new and/or existing infrastructure, advancements in technology, the streamlining, re-engineering and re-positioning of business processes and evaluation of existing resources.
The Lead Supplier will recruit (on a temporary basis) from the Partnership the most appropriate experts to create blended industry teams to work collaboratively and impartially, in a non-competitive environment, on individual Projects that will address questions posed by Customers. The teams will enable the best technology and business solutions to be identified without individual company bias to improve specifications, potential procurement outcomes and enhanced capability provision.
Each individual EBDS Project will be separately defined, commissioned and funded by the Customer through the Authority. The Authority intends to meet the cost of the Core Service initially however it reserves the right to re-allocate this cost across individual Projects when the commissions reach a critical sustainable volume.
The EBDS Service will need to deliver Projects geographically spread across the UK and have the ability to quickly mobilise blended balanced teams with the right skills, resources and experience. The Core Service provided by the Lead Supplier will also promote the service and manage resources to meet demand. The Core Service must be agile, flexible and scalable to meet changing demand, and ready to accept and deliver commissions from contract commencement.
The Project outputs will enable Customers to understand the evidence based options to meet their business requirements and identify efficiencies and savings, for example best use of existing capability, what to buy (unambiguous specification that will be understood and deliverable by the market) and how to buy it (compliant routes to market).
The EBDS Service will not undertake any procurement activity identified as part of a Project output.
The key aspects of the Core Service provided by the Lead Supplier include, but not limited to, Partnership establishment, ongoing recruitment and management of Partnership Organisations, assurance of Projects and Partnership Organisations, formation of balanced unbiased teams, Project and Programme management, promotion of the EBDS Service and cost control.
Tenderers should be aware that there is the potential to novate ownership and operation of the contract into the Police ICT Company Ltd at a later date.
The contract will be awarded for an initial period of 3 years with the provision for extension for 1 + 1 years.
Estimated value excluding VAT:
Range: between 1 800 000 and 30 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be confirmed within the Invitation to Tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority will award the contract to single legal entity which will be required to act as a Lead Supplier in respect of all responsibilities.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: To be confirmed within the Invitation to Tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations; (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations; (c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct; (d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate; (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority; (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority; (g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information; (h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA; (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively; (j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PCD00005-EBDS
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 98-167451 of 23.5.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.7.2013 – 13:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

5.8.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 5.8.2013 – 14:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised officers of the Authority.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Secretary of State for the Home Department will incorporate a minimum 10 calendar day stand still period at the point information on the award of the contract is communicated to bidders. This period allows unsuccessful bidders to seek further debriefing from the Secretary of State for the Home Department before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided within a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the address in Section I.1. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulation 2006 (SI 2006 No5) provide for aggrieved parties who have been harmed or are at risk. Such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.6.2013