Executive Search and Selection Tender

Executive Search and Selection Tender

Managed Provision of an Executive Search and Selection Service for Senior Management Positions.

UK-Cardiff: recruitment services

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The County Council of the City and County of Cardiff
County Hall, Atlantic Wharf
For the attention of: All enquiries should be made through – http://appswales.alito.co.uk
CF10 4UW Cardiff

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Managed Provision of an Executive Search and Selection Service for Senior Management Positions.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 22: Personnel placement and supply services
Main site or location of works, place of delivery or of performance: UKL:WALES.

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 24
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 225 000 GBP

II.1.5)Short description of the contract or purchase(s)

The establishment of a framework agreement for Managed Provision of an Executive Search and selection Service for Senior Management Positions.
The value of the proposed Framework Agreement has been calculated on anticipated expenditure, but Cardiff Council offers no guarantee of volume or value in respect of any actual expenditure.
Further detail is provided in the tender documentation.
The Services being procured fall within part B of the Public Contract Regulations 2006 (as amended) and, as such, the Procurement Regulations only apply in part to this procurement. Accordingly tenderers should note that the Council has chosen voluntarily to issue this OJEU Contract Notice and for the avoidance of doubt this action shall not give rise to any further obligations other then those applicable to Part B Services under the Public Contract Regulations 2006. Never the less this procurement will follow a clear, structured and transparent process to ensure a fair and level playing filed is maintained at all times and that all tenderers are treated equally and fairly.
Community Benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

79600000, 79610000, 79611000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated scope of the contract is based on maximum participation for a 12 month period.
The Framework will be awarded for a period of 1 year with an option to extend for a further 12 months.
Estimated value excluding VAT: 225 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Council retains the right to extend the framework agreement for a further 12 months before the expiry of the initial 1 year period.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Council reserves the right to require deposits, guarantees, bonds, or other forms of appropriate security. Further details are set out in the Invitation to tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As stated in the Invitation to Tender. It should be noted that in the case of consortia or other groupings of economic operators, joint and several liability must be accepted.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the Invitation to Tender.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the Invitation to Tender.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.9.2012 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 17.9.2012 – 12:30
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Council Personnel only. The opening is not open to the public.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Please Note.
Any bidder interested in participating in this tender exercise should register their interest and download the tender documents through http://appswales.alito.co.uk.

This is a voluntary OJEU contract notice. The Council will use a fair, transparent and proportionate procedure with timescales and processes chosen by the Council. For the avoidance of doubt the Council will not be bound by any statutory time limits as this is a contract opportunity which for the purposes of the Public Contracts regulations is a Part B service and therefore not subject to the full extent of the Public Contract Regulations 2006, is not required to be tendered under the Public Contracts Regulations 2006 and accordingly the Council is only obliged to comply with those parts of the Regulations, which apply to part B services.
The Council shall not be responsible for any costs, charges or expenses incurred by any bidder and accepts no liability for costs, charges or expenses, irrespective of the outcome of the procurement. Please note that the Council will not meet any costs incurred by any party in responding to this notice. Responses will be treated as confidential.
The Council reserves the right to abandon, halt, postpone the procurement process at any stage and not to award the framework agreement. Accordingly bidders bid at their own cost.
Given this is a voluntary OJEU notice, bidders should note that all dates relating to the process are subject to change. The Council does not bind itself to accept the lowest or any offer and reserves the right to accept an offer in either whole or in part.
The Council is tendering this requirement electronically via http://appswales.alito.co.uk, and are using the open procedure i.e. no separate PQQ stage. Providers wishing to submit tenders will need to register on http://appswales.alito.co.uk.

Any company acquiring documents in any way other than through the portal at http://appswales.alito.co.uk may not be considered and their submission not evaluated. If you are registering for the first time, you must register your company details against the company profile and category SP99 – Other professional and bought in services. Please ensure that you also select Cardiff Council in your profile.

After you have carried out and completed the above, you will then need to search through the Bulletin Board on the portal for the tender reference 7429CCC and register your interest in taking part in the tender process. At this point you will be able to access and download the tender documents.
Any clarification questions regarding the tender process can be addressed through the dialogue tab on the e-tender portal at http://appswales.alito.co.uk.

The last date for obtaining the tender documents will be 16:00 hours on 14th September 2012.
Tenders must be returned in hard copy in accordance with the Instructions to Tenderers. The last date for return of tenders will be 12:00 Noon on 17th September 2012.
Completion and return of the official documents in hard copy format only, by the date stated above will constitute an expression of interest.
Buy4Wales Reference Number: 31327.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council shall incorporate the standstill period as a matter of good practice however this is not to be construed as evidencing compliance with the Public Contract Regulations 2006. For the avoidance of doubt this is a Part B Service and the Council is not obliged to comply with the standstill requirements and simply shall incorporate into the timetable to evidence transparency. as directed by the Public Contracts Regulation 32 (1) to 32 (2A) and send the award decision notice which will include: the award criteria, the reasons for the decision including the characteristics and relative advantages of the successful winner; if the bid is held not to be compliant with any technical specification, the reasons for that decision; the name of the party to be awarded the contract, and a precise statement of when the standstill period is expected to end, including how it may be affected by any ‘contingencies’ e.g., complaints or challenges, and the date after which the contract may be entered into.
Applicants will have the duration of the standstill period to ask further questions or bring proceedings. Such information should be sought from the contact named in Section 1.1 of this notice.
It should be noted that the Council is now automatically obliged to refrain from entering into a contract when proceedings are brought in respect of the award decision and the framework has not been concluded.
The contractor must serve the legal claim form on the Council (in accordance with rules of court) that represents the formal trigger for the Council to suspend the contract-making. Any claim should be addressed to the Council’s Chief Legal and Democratic Services Officer.
The automatic suspension remains in force until either the court terminates the suspension or the proceedings come to an end.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.8.2012