Executive Search Tender

Executive Search Tender

The East West Railway Company is seeking to appoint an executive search firm.

United Kingdom-London: Recruitment services

2019/S 047-107238

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

East West Railway Company Ltd
4th Floor, Albany House, 94-98 Petty France
United Kingdom
Contact person: Sebastian Ambaye and Ami Keilah
Telephone: +44 7977436583
E-mail: tenders@eastwestrail.co.uk
NUTS code: UK
Internet address(es):Main address: www.eastwestrail.co.uk

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Recruitment-services./S98E8EGX28
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Transport

Section II: Object

II.1)Scope of the procurement


East West Rail Executive Search Firm Procurement

Reference number: CT055

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The East West Railway Company is seeking to appoint an executive (c-suite) search firm, on an exclusive basis, to work in partnership with the company to run a open, fair and transparent recruitment process in order to permanently appoint the company leadership team (excluding the CEO and Chair). This includes the following roles:

— Finance Director,

— Strategy Director,

— Engineering Director,

— Western Section Delivery Director,

— Central Section Delivery Director.

These individuals will report directly to the Chief Executive Officer and will be employed on permanent contracts of employment directly by EWR Co. The appointed firm will be expected to demonstrate expert knowledge in the field of rail infrastructure/construction recruitment and undertake full executive search, and other related services, on behalf of EWR Co.

II.1.5)Estimated total value

Value excluding VAT: 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:


II.2.4)Description of the procurement:

The successful firm will be appointed on a campaign-specific agreement to undertake full executive search, and other related services, on behalf of EWR Co. This will include, as a minimum:

— full client briefings around role and candidate requirements,

— direct headhunting and advertising of roles in locations,

— identification of suitable candidates for presentation in a Long List,

— identification of suitable candidates for presentation in a Short List,

— collection of diversity monitoring information as per EWR Co. Diversity Monitoring Standards,

— provide guidance over salary expectations and complete salary negotiations on behalf of EWR Co. with the preferred candidates,

— full candidate management throughout the recruitment process, including candidate interview availability and providing candidate feedback,

— complete offer management; both verbal and written acceptance of role,

— follow up candidate management following successful placement of the candidate for a period of 6 months.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Proposed methodology / Weighting: 50
Quality criterion – Name: Capability / Weighting: 20
Cost criterion – Name: Fee as a percentage of first-year salary / Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/S98E8EGX28

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As part of their tender response, interested parties will be requested to self-declare that they have not breached any of the mandatory grounds for exclusion as per Regulation 57 (1) and (2) of the Public Contracts Regulations 2015. These criteria are listed at the following link: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/551130/List_of_Mandatory_and_Discretionary_Exclusions.pdf

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Interested parties will be asked to provide details of up to 2 contracts, in any combination from either the public or private sector, where they have recruited executive-level roles within the construction/infrastructure sector. Failure to provide these examples will result in exclusion from this competition, unless a suitable justification is provided.

Minimum level(s) of standards possibly required:

The appointed firm will be expected to demonstrate:

— expert knowledge in the field of rail infrastructure/construction recruitment,

— prior extensive proficiency in placing experienced skilled candidates into C-suite positions for sustainable periods,

— full search and source capability,

— efficient and sustainable back office capabilities.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/04/2019
Local time: 00:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 16/04/2019
Local time: 09:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

For more information about this opportunity, please visit the Delta eSourcing portal at:


To respond to this opportunity, please click here:


GO Reference: GO-201934-PRO-14219574

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: