Executive and Senior Manager Search and Selection for NHS Scotland

Executive and Senior Manager Search and Selection for NHS Scotland

The Common Services Agency now wishes to proceed with an Executive and Senior Manager Search Framework Agreement.

United Kingdom-Edinburgh: Recruitment services

2017/S 234-486414

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Common Services Agency (more commonly known as NHS National Services Scotland) (“NSS”)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
EH12 9EB
United Kingdom
Contact person: Joseph Nixon
Telephone: +44 1698794410
E-mail: joseph.nixon@nhs.net
NUTS code: UKMInternet address(es):Main address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

I.2)Joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Executive & Senior Manager Search and Selection.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Common Services Agency (more commonly known as NHS National Services Scotland) (“the Authority”) now wishes to proceed with an Executive & Senior Manager Search Framework Agreement with executive level appointments being inclusive of clinical and medical specialities.

II.1.5)Estimated total value

Value excluding VAT: 1 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

Executive & Senior Manager Search Framework Agreement for all NHS Scotland Health Boards with Executive level appointments being inclusive of clinical and medical specialities. The Framework Agreement will be a 3 supplier ranked Framework with an option of running mini competitions by inviting all 3 suppliers to a competition. The initial Framework Agreement period will be for 24 months from Framework commencement with an option to extend by 2 periods of 12 months after expiry of the initial period.

The Authority is looking for suppliers to help them to identify and recruit key personnel who will be able to provide the necessary skills, experience, and potential to drive organisations forward and deliver on a range of challenging objectives.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Understanding of the Participating Authorities and its requirements / Weighting: 5
Quality criterion – Name: Specific Expertise Proposed for the Service / Weighting: 10
Quality criterion – Name: Working with the Participating Authorities – Processes and Procedures / Weighting: 10
Quality criterion – Name: Methodology and Proposed Approach / Weighting: 12.5
Quality criterion – Name: Supporting Tools/Services and Resources / Weighting: 7.5
Quality criterion – Name: Sustainable Outcomes / Weighting: 5
Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 1 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

An option to extend by 2 periods of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

There may, from time to time be a need from Participating Authorities to request additional non-core services such as assessment centre administration, psychometric testing services and a need for Participating Authorities to source candidates below the minimum level specified within this specification. It is envisaged that these will fairly infrequent in nature. Potential Framework Participants should outline additional offerings within their responses and attach a price list of these non-core services to their submission within their response to Q2.2.6: Supporting Tools/Services and Resources. Pricing for non-core services will not be evaluated as part of this Tender.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Economic operators may be excluded from this competition if they are in breach of any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

Minimum level(s) of standards possibly required:

Must have successfully placed at least two NHS director level posts within the United Kingdom.

Will require references from Authority’s specified in response to the above requirement, these should be attached to question 1.71.2 of the ESPD.

Must have a Management Information (MI) system to meet the minimum standards in the specification.

Must have the ability to perform education, employment and health screening.

Must have the ability to perform a criminal record check.

Must offer a retention refund or credit model offering a minimum of 50 % refund of the total assignment fee should the placed candidate leave within a specified period.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/01/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 18/01/2018
Local time: 12:00


2 Swinhill Avenue


ML9 2QX.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 years from this notice

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This Framework agreement will apply:

Golden Jubilee Hospital (National Waiting Times Centre Board).

NHS 24.

NHS Ayrshire & Arran.

NHS Borders.

NHS Dumfries & Galloway.

NHS Education of Scotland.

NHS Fife.

NHS Forth Valley.

NHS Grampian.

NHS Greater Glasgow & Clyde.

NHS Health Scotland.

NHS Highland.

NHS Lanarkshire.

NHS Lothian.

NHS Orkney.

Healthcare Improvement Scotland.

NHS Shetland.

NHS Tayside.

Scottish Ambulance Services.

The Common Services Agency for the Scottish Health Service.

The State Hospitals for Scotland.

The Common Services Agency (more commonly known as National Services Scotland) (‘the Authority’) acting through its division National Procurement, is undertaking this procurement of Executive and Senior Manager Search & Selection (“Services”) on behalf of all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Join Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014 (collectively hereafter referred to as ‘Participating Authorities’), where applicable.

The estimated values referred to in Section 11.1.5 and 11.2.6 covers the 24 months contract duration and the 24 month extension period of the framework agreement.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9675. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361.

A summary of the expected community benefits has been provided as follows:

Analysis of the Services has highlighted the following priority areas against which potential Framework Participants can have a major impact:

These are presented below with the associated Scottish Government National Outcomes and Indicators; further detail can be found at http://www.gov.scot/About/Performance/scotPerforms/objectives;

¿ Employment – skills and training.

National Outcomes Links: A, B, C, D, G, H, M.

National Indicator Links: 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 22, 23, 24, 26, 29, 30, 31, 32, 33, 34, 35, 37, 38, 39.

¿ Equality – protected characteristics.

National Outcomes Links: G, M.

National Indicator Links: 5, 8, 9, 10, 11, 12, 13, 14, 15, 26, 36, 37, 38, 39, 40.

(SC Ref:521446).

VI.4)Procedures for review

VI.4.1)Review body

The Common Services Agency (more commonly known as NHS National Services Scotland) (“NSS”)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
EH12 9EB
United Kingdom
Telephone: +44 1698794410Internet address:http://www.nhsscotlandprocurement.scot.nhs.uk/
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operators was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority dispatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise, the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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