EXEseed Construction Contractors Framework

EXEseed Construction Contractors Framework

Potential pipeline of Exeter City Council call-off projects as detailed in the Framework Manual with a combined potential value of 60 000 000 GBP across the Lots.

United Kingdom-Exeter: Construction work

2015/S 229-416091

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Exeter City Council
Civic Centre, Paris Street
Contact point(s): Arcadis
For the attention of: c/o Richard Branch
EX1 1JN Exeter
Telephone: +44 1392268100
E-mail: richard.branch@arcadis.com

Internet address(es):

General address of the contracting authority: www.exeter.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA1155

Electronic access to information: www.ashfordsdataroom.co.uk

Electronic submission of tenders and requests to participate: www.ashfordsdataroom.co.uk

Further information can be obtained from: Exeter City Council
E-mail: exeseed@ashfords.co.uk
Internet address: www.ashfordsdataroom.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Exeter City Council
E-mail: exeseed@ashfords.co.uk
Internet address: www.ashfordsdataroom.co.uk

Tenders or requests to participate must be sent to: Exeter City Council
Civic Centre, Paris Street
For the attention of: Emma Osmundsen
EX1 1RQ Exeter
Internet address: www.ashfordsdataroom.co.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Please refer to section VI.3 of this contract notice for an example list of the other contracting authorities in England and Wales that may utilise the Framework

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

EXEseed Construction Contractors Framework Agreement for Sustainable Energy Efficient Developments.

II.1.2)Type of contract and location of works, place of delivery or of performance

Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Exeter and England and Wales.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 22

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 60 000 000 GBP
Frequency and value of the contracts to be awarded: Potential pipeline of Exeter City Council call-off projects as detailed in the Framework Manual with a combined potential value of 60 000 000 GBP across the Lots. Other Contracting Body call-off projects are unknown at this stage.

II.1.5)Short description of the contract or purchase(s)

Exeter City Council (the ‘Authority’) is seeking to establish a framework agreement for three Lots of construction contractors pursuant to the procurement process commenced under this contract notice. The Exeter Sustainable Energy Efficient Developments Framework (the ‘EXEseed Framework’) procurement aims to appoint construction contractors capable of delivering a wide range of residential and commercial sustainable energy efficient developments/projects for the Authority and other contracting authorities in England and Wales. An example list of the other contracting authorities that will be able to ‘call-off’ works contracts pursuant to the EXEseed Framework is set out in section VI.3 of this contract notice (the ‘Other Contracting Bodies’).
It is the Authority’s vision to promote and deliver exemplar public buildings across Exeter. Fundamental to this vision is the delivery of housing and public buildings that promote low energy consumption, create a healthy and comfortable internal environment and buildings that are sufficiently robust to withstand future predicted climatic changes. The EXEseed Framework is an integral part of the delivery of such vision and a means for mobilising local, regional and national contractors to work alongside the Authority and Other Contracting Bodies to construct and deliver a portfolio of projects over the next three to four years.
Sustainable energy efficient developments have been the trademark of the Authority for the last seven years. It has pioneered the development of new council housing to the certified Passivhaus standard, including the successful delivery of the UK’s first multi-residential Passivhaus development. The Authority now wishes to expand its sustainable aspirations and deliver a pipeline of approximately 60 million GBP of sustainable energy efficient developments across Exeter encompassing both commercial and residential uses and including new developments such as a leisure complex with swimming pool, extra care homes and new Authority housing stock.
Integral to the Authority’s requirements for the EXEseed Framework is the delivery of three key environmental factors which have been identified as being critical to the design, development and operation of all new Authority buildings in Exeter. These environmental factors exist to: (i) provide buildings which have long term low energy running costs per annum; (ii) provide buildings that are healthy for their users, residents and operators, and adopt ‘Building Biology’ principles; and (iii) provide buildings that are ‘future proof’ to climate change up to 2080, together the ‘Environmental Factors’.
The EXEseed Framework:
(i) will help share learning and experience and enable contractors to develop their learning practice and work with a client base beyond the boundaries of Exeter. To this end, the EXEseed Framework will be open to Other Contracting Bodies to deliver call-off projects. Discussions have already commenced with several local authorities and universities that have expressed an interest in procuring new public sustainable energy efficient developments themselves;
(ii) is intended to promote sustainable energy efficient development opportunities for a range of potential contractors, small and large. Three Lot categories have been designed to encourage SMEs as well as medium-sized and larger contractors to express an interest and it is hoped that a spectrum of contractors will eventually make up the EXEseed Framework offering the Authority and Other Contracting Bodies an appropriate selection of contractors for the Authority’s foreseeable pipeline of projects and any other construction projects. The Lot bandings are as follows:
Lot A (small projects) 50 000 GBP to 1 499 999 GBP — up to eight contractors to be appointed;
Lot B (medium-sized projects) 1 500 000 GBP to 999 999 GBP — up to eight contractors to be appointed; and
Lot C (large-scale projects) 10 000 000 GBP and over — up to six contractors to be appointed;
(iii) will be underpinned by a requirement to achieve the Environmental Factors for all call-off projects. Experience has shown that the culture of the project delivery members needs to be one of openness, honesty, collaboration, innovation, willingness to learn and a positive ‘can do’ attitude. It is vital that the behaviours which encourage openness, collaboration, innovation and a ‘can do’ attitude, are present at all levels through a contractor’s organisation. In addition, such culture, values and behaviours will need to accord with the Authority’s Framework Objectives (as set out in the Framework Manual and the draft Framework Agreement), including providing an environment which enables equality of opportunity and training for all. Demonstrating the above values within the culture of the Appointed Contractors to the EXEseed Framework is fundamental to creating the ‘One Team’ attitude required on every call-off project to be delivered with the Authority under the EXEseed Framework. This ‘One Team’ approach encompasses suppliers, subcontractors, main contractors, consultants and the Authority team.
It is intended that the EXEseed Framework will have a term of three years from the commencement date of the Framework Agreement, with the Authority retaining the option to extend the term of the Framework Agreement for a further year. This will provide the Authority with flexibility to realign the arrangements to reflect prevailing market conditions in future years. Applicants should note that call-off agreement to deliver Works called-off under the Framework Agreement may, where applicable, continue beyond the end of the term of the Framework Agreement.
The EXESEED Framework will be divided into Lots to enable a wide range of contractors to become involved, from SME’s to national and international construction companies.
The Authority is leading the way in public sector procurement of sustainable construction, meaning that the EXESEED Framework will provide an excellent marketing tool for all contractors that are engaged and/or appointed to the EXESEED Framework, given its potential to advance participants to the very forefront of energy efficient construction.

II.1.6)Common procurement vocabulary (CPV)

45000000, 70111000, 45215214, 70112000, 45213100, 45213000, 71314000, 09300000, 65400000, 98000000, 45212212, 45213311, 45211000,45211340, 45200000, 45210000, 45211100, 45211200, 45211300, 45211341, 45211350, 45211360, 45212000, 45212100, 45212110, 45213110,45233262, 45214400, 45215100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Approximately GBP 60 000 000 in value for Authority call-off projects. Unknown value and scope for Other Contracting Bodies.
Estimated value excluding VAT:
Range: between 0 and 60 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend the 3 year term for a further year.

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: A (Small projects)

1)Short description

Call-off projects with a value of between 50,000 GBP to 1,499,999 GBP.

2)Common procurement vocabulary (CPV)

45200000, 45210000, 45211000, 45211100, 45211200, 45211300, 45211340, 45211341, 45211350, 45211360, 45213000, 45213100, 45213110,45000000

3)Quantity or scope

New housing projects and any residential or commercial call-off projects falling within the value banding of this Lot A.
Estimated value excluding VAT:
Range: between 0 and 20 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: B (Medium-sized projects)

1)Short description

Call-off projects with a value of between 1 500 000 GBP to 999 999 GBP.

2)Common procurement vocabulary (CPV)

45210000, 45211100, 45211200, 45211300, 45211340, 45211341, 45211350, 45213100, 45000000, 45215100, 45215214, 45215220

3)Quantity or scope

Extra care projects and any other residential and commercial projects falling in the value banding of this Lot B.
Estimated value excluding VAT:
Range: between 0 and 20 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: C (Large-sized projects)

1)Short description

Call-off projects with a value of 10,000,000 GBP and over.

2)Common procurement vocabulary (CPV)

45200000, 45212110, 45212212, 45213311, 45213100, 45210000, 45212100, 45212000, 45211360, 45211350, 45000000, 45233262, 45215100,45215222

3)Quantity or scope

Any residential and commercial projects that fall within the value banding of this Lot C.
Estimated value excluding VAT:
Range: between 0 and 32 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Performance bond, parent company guarantee or another suitable form of security may be required as appropriate for appointment to the Framework and/or award of a call-off project.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Appointed contractors to the EXEseed Framework are required to have a minimum Experian credit score of 41 at the time of the procurement process and throughout the term of the Framework Agreement.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Authority reserves the right to require groupings of contractors (for example, a joint venture arrangement or a consortium) to take a particular legal form or to require a single contractor to take primary liability or to require that each contacting counter-party to the Framework Agreement or any call-off contract for works is jointly and severally liable in respect of all liabilities arising from the same.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All candidates will be required to provide all of the required information set out in the PQQ and declare that to the best of their knowledge the answers submitted to the PQQ questions are correct and that they understand that the information will be used by the Authority in the selection process to assess a candidate’s suitability to be invited to participate further in this EXEseed Framework procurement.
The Lead Organisations of each candidate and each Relevant Organisation of each candidate are all required to sign a Certificate of Non-Collusive Tendering and Canvassing provided at Annex B of the Framework Manual.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ Document.
Minimum level(s) of standards possibly required: As set out in the PQQ Document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in Section 6 of the PQQ Document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 22: and maximum number 22
Objective criteria for choosing the limited number of candidates: As set out in the Framework Manual and PQQ Document. The Authority will invite all Applicants to tender who submit a Compliant PQQ Response (as defined in the Framework Manual). The Authority is looking to appoint up to 8 contractors to Lot A, up to 8 contractors to Lot B and up to 6 contractors to Lot C.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 194-350855 of 7.10.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.1.2016

IV.3.4)Time limit for receipt of tenders or requests to participate

8.1.2016 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

1. The Framework Agreement and any call-off works contract entered into as a result of this contract notice shall be considered as contracts made under English law and subject to the exclusive jurisdiction of the English courts.
2. The Authority reserves the right not to enter into any agreement or award any contract as a result of this contract notice and to vary or change or not to proceed with this competition at any stage of the procurement process.
3. The Authority shall not be responsible for any costs incurred by any potential bidder responding to this contract notice.
4. If any potential bidder considers that any information supplied by it during this procurement process is commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity as well as the duration of that sensitivity specified.
5. Potential bidders should be aware that even where they have indicated that information is commercially sensitive, the Authority may disclose it pursuant to the Freedom of Information Act 2000 in response to a request for information where such disclosure is considered to be in the public interest.
6. Please note that the receipt by any the Authority of any materials marked ‘confidential’ or equivalent shall not be taken to mean that any the Authority accept any duty of confidence by virtue of that marking.
7. Potential bidders appointed to a Framework Agreement as a result of this procurement will be required to provide works to the Authority or its statutory successors or assigns.
8. The Authority wishes to establish a framework that can be accessed by the following organisations in England and Wales:
All Local Authorities, and those as defined under section 1 the Local Government Act 2000 including Health and Well Being Boards established by any Local Authority, including as listed and maintained on the following URL:


All other contracting authorities in England and Wales, including but not limited to:

ALMOS — http://www.almos.org.uk/member_list

Almshouses — http://www.almshouses.org/

BBC — http://www.bbc.co.uk/

British monarchy — http://www.royal.gov.uk

British rail board (Residuary) — http://www.brbr.co.uk/

British waterways — http://www.britishwaterways.co.uk/home

Business innovation and skills — http://www.bis.gov.uk/

Central government departments, executive agencies and NDPBs —


Charities — http://www.charitycommission.gov.uk/

Citizens advice Northern Ireland http://www.citizensadvice.co.uk/en/WhereWeAre/Bureaus/

Citizens advice Scotland — http://www.cas.org.uk/

Citizens advice England and Wales —


Community Heath Councils — http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx

Department for communities and local government — http://www.communities.gov.uk/corporate/

Defence infrastructure organisation — http://www.mod.uk/defenceinternet/microsite/dio/

Department for culture media and sport — http://www.culture.gov.uk/

Department for environment, food and rural affairs — http://www.defra.gov.uk/

Department for Health Arms Length Bodies —


Department for transport — http://www.dft.gov.uk/

Department of education — http://www.education.gov.uk/

Department of energy and climate change (including Coal Authority) — http://www.decc.gov.uk/

Educational establishments in England and Wales, maintained by the Department for children, schools
and families including schools, universities and colleges but not independent schools —


English heritage — http://www.englishheritage.org.uk/

Environment agency — http://www.environmentagency.gov.uk/

Executive agencies —


Extra care providers — http://www.housingcare.org/elderlyukassistedlivingextracarehousing.aspx

Fire and rescue services (including Scotland, Wales and Northern Ireland) —


Further and higher education in Northern Ireland — http://www.unixl.com/info/northernireland.htm

General practitioners — http://www.gmcuk.org/doctors/register/LRMP.asp

GLA Group — http://www.london.gov.uk/whorunslondon/greaterlondonauthority/glafunctionalbodies

Health and social care in NI: Agencies, boards, councils and hospitals — http://www.hscni.net/

Highspeed 2 — http://www.hs2.org.uk/abouths2ltd

Highways agency — http://www.highways.gov.uk/

Home office — http://www.homeoffice.gov.uk/

Hospices in UK including SCOTLAND, Wales and Northern Ireland —


House of lords / house of commons — www.parliament.uk

Judicial system (Ministry of justice) http://www.justice.gov.uk/

Land registry — http://www.landregistry.gov.uk/

Local enterprise partnerships —


Local development agencies — http://www.bis.gov.uk/partners/by/themes

Local health boards — http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx

London & continental railways Ltd — http://www.lcrhq.co.uk/

London boroughs & city of London —


A Minister of the Crown —


Ministry of Defence — http://www.mod.uk/DefenceInternet/Home/

National parks — http://www.nationalparks.gov.uk/

Natural England — http://www.naturalengland.org.uk/

NDA properties Ltd — No website — go through NDA website.

NDPBs (Non Departmental Public Bodies) — http://www.civilservice.gov.uk/recruitment/departmentsandaccreditedndpbs

Network rail — http://www.networkrail.co.uk/

General practitioners — http://www.generalpractitionersuk.co.uk/

NHS Scotland — http://www.show.scot.nhs.uk/

NHS Wales GP Practices —


NHS Wales http://www.nhsdirect.wales.nhs.uk/

NI public bodies, NI government departments http://www.northernireland.gov.uk/gov.htm

Northern Ireland public sector bodies and local authorities http://www.northernireland.gov.uk/az2.htm

Nuclear decommissioning authority — http://www.nda.gov.uk/

Oil & pipeline agency — no web site — go through Defence Infrastructure Organisation.

London legacy development corporation — http://www.legacycompany.co.uk/

Police authorities — http://www.apa.police.uk/yourpoliceauthority

Police forces Scotland — http://www.policeinformation.co.uk/policedirectory/index.php?cat=6&subcat=30

Police forces Wales — http://www.policeinformation.co.uk/policedirectory/index.php?cat=6&subcat=32

Police forces — http://www.policeinformation.co.uk/policedirectory/index.php?cat=6&subcat=29

Police service of Northern Ireland — http://www.policeinformation.co.uk/policedirectory/view.php?id=31&page=0&cat=6&subcat=31&subsubcat=0

Public corporations — http://www.shareholderexecutive.gov.uk/portfolio/index.asp

Registered providers / housing associations / registered social landlords —


Royal mail — http://www.royalmail.com/

Schools in Northern Ireland — http://www.deni.gov.uk/index/85schools.htm

Scottish further and higher education institutions — http://www.universitiesscotland.ac.uk/index.php?page=members

Scottish local government —


Scottish public sector bodies — http://www.scotland.gov.uk/Topics/Government

Scottish schools — http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?

Tenant services Authority — http://www.tenantservicesauthority.org/server/show/nav.14538

The crown estate — http://www.thecrownestate.co.uk/

Welsh public bodies national assembly for Wales, Welsh Assembly.
Any NHS bodies including but not limited to Clinical Commissioning Group’s, NHS Trust’s, Special Health Authorities, The Care Quality Commission, National Institute for Health Care Excellence, known as NICE, The Health and Social Care Information Centre, The Secretary of State, relevant Welsh health service bodies, NHS Foundation Trusts, Academic Health Science Networks, The NHS Trust Development Authority, Monitor, Health Education England including Local Education and Training Boards (LETB) constituted as committees of Health Education England, NHS Health Research Authority, The Department of Health, Executive agencies of the Department of Health including but not limited to Public Health England, the Medicines and Healthcare Products Regulatory Agency and the National Institute of Health Research, Arms Length Bodies of the Department of Health not otherwise listed in this Contract Notice including but not limited to NHS Blood and Transplant, NHS Business Services Authority, NHS Litigation Authority, Human Fertilisation and Embryology Authority, and the Human Tissue Authority, any provider of primary medical services under a GMS, PMS or APMS contract, including as listed and maintained on the following URLs:






letter=AllFT http://www.nhs.uk/servicedirectories/pages/acutetrustlisting.aspx


https://www.gov.uk/government/organisations http://openlylocal.com/councils/all


(MT Ref:163890).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Exeter City Council c/o Richard Branch (Arcadis)
Civic Centre, Paris Street, Devon
EX1 1JN Exeter
E-mail: richard.branch@arcadis.com
Telephone: +44 1392268100

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: In accordance with Regulations 86 (Notices of decisions to award a contract or conclude a framework agreement), 87 (standstill period) and Regulation 91 Enforcement of Duties through the Court of the Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: