Exeter City Council Print Services Contract 2018

Provision of printing, publishing, marketing, advertising and distribution services for Exeter City Council. 4 Lots.

United Kingdom-Exeter: Printing and distribution services

2018/S 213-488457

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Exeter City Council
Corporate Procurement Team
Exeter
EX1 1JJ
United Kingdom
Contact person: Kerry Nessling
Telephone: +44 1392265262
E-mail: kerry.nessling@exeter.gov.uk
NUTS code: UKK4

Internet address(es):Main address: https://exeter.gov.uk/council-and-democracy/selling-to-the-council/public-sector-procurement-how-we-tender/

Address of the buyer profile: https://exeter.gov.uk/council-and-democracy/selling-to-the-council/public-sector-procurement-how-we-tender/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://exeter.gov.uk/council-and-democracy/selling-to-the-council/public-sector-procurement-how-we-tender/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the following address:

ECCTenders@exeter.gov.uk
Paris Street
Exeter
EX1 1JJ
United Kingdom
Contact person: Kerry Nessling
Telephone: +44 1392265262
E-mail: kerry.nessling@exeter.gov.uk
NUTS code: UKK4Internet address(es):Main address: https://exeter.gov.uk/council-and-democracy/selling-to-the-council/public-sector-procurement-how-we-tender/

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Print and Related Services

Reference number: PR 05 2018

II.1.2)Main CPV code

79824000

II.1.3)Type of contract

Services

II.1.4)Short description:

Provision of printing, publishing, marketing, advertising and distribution services for Exeter City Council, Civic Centre, Paris Street, Exeter, to include the Citizen Magazine to the residents of Exeter, Visit Exeter publication for visitors to Exeter, and Insight magazine for the Tenants of our social housing premises.

II.1.5)Estimated total value

Value excluding VAT: 246 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Lot 1 — The Citizen Magazine

Lot No: 1

II.2.2)Additional CPV code(s)

79800000

79810000

79820000

22000000

22200000

22900000

79000000

79340000

79970000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

Exeter, UK

II.2.4)Description of the procurement:

Provision of printing, publishing, marketing, advertising and distribution services for Exeter City Council Civic Centre, Paris Street, Exeter, of the Citizen Magazine to the residents of Exeter.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 70 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Initial contract period is for 12 months, with options to have annual 12 month renewals up to a maximum of 2.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Prices indicated are purely estimates based on previous spend, but will not necessarily be reflective of the requirements and revised specifications as presented within the procurement documents applicable to this tender.

II.2)Description

II.2.1)Title:

Lot 2 — Insight Magazine (for distribution to our Social Housing Tenants)

Lot No: 2

II.2.2)Additional CPV code(s)

79800000

79810000

79820000

22000000

22200000

22900000

79000000

79340000

79970000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

Exeter, UK

II.2.4)Description of the procurement:

Provision of printing, publishing, marketing, advertising and distribution services for Exeter City Council Civil Centre, Paris Street, Exeter, of the Insight magazine for tenants of out Social Housing.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 120 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Initial contract period is for 12 months, with options to have annual 12 month renewals up to a maximum of 2.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Prices indicated are purely estimates based on previous spend but will not necessarily be reflective of the required and revised specifications as presented within the procurement documents applicable to this tender.

II.2)Description

II.2.1)Title:

Lot 3 — Visit Exeter (for visitors to Exeter)

Lot No: 3

II.2.2)Additional CPV code(s)

79800000

79810000

79820000

22000000

22200000

22900000

79000000

79340000

79970000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

Exeter, UK

II.2.4)Description of the procurement:

Provision of printing, publishing, marketing, advertising and distribution services for Exeter City Council Civic Centre, Paris Street, Exeter, of the Insight magazine for tenants of out Social Housing.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 60 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Initial contract period is for 12 months, with options to have 12 month renewals up to a maximum of 2.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 4 — All Lots (1-Citizen, 2-Insight, 3-Visit Exeter)

Lot No: 4

II.2.2)Additional CPV code(s)

79800000

79810000

79820000

22000000

22200000

22900000

79000000

79340000

79970000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

Exeter, UK

II.2.4)Description of the procurement:

Provision of printing, publishing, marketing, advertising and distribution services for Exeter City Council Civic Centre, Paris Street, Exeter of the Citizen magazine for residents, Insight Magazine for tenants of our Social Housing, and Visit Exeter for visitors to Exeter.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 246 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Initial contract period is for 12 months, with options to have 12 month renewals up to a maximum of 2.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Prices indicated are purely estimates based on previous spend but will not necessarily be reflective of the requires and revised specifications as presented within the procurement documents applicable to this tender.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/12/2018

Local time: 09:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 11/12/2018

Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

City Solicitor and Monitoring Officer (Exeter City Council)
Exeter
United Kingdom

VI.4.2)Body responsible for mediation procedures

City Solicitor and Monitoring Officer (Exeter City Council)
Exeter
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The authority will incorporate a minimum 10m calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/11/2018