Exhibition Design Team Services for National Museum of Flight

Exhibition Design Team Services for National Museum of Flight

National Museums Scotland wish to appoint an Exhibition Design Team who are expert and experienced in the creative development of permanent displays.

United Kingdom-Edinburgh: Construction consultancy services

2017/S 045-082513

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

National Museums Scotland
Chambers Street
United Kingdom
Contact person: Drew Metcalfe
Telephone: +44 2474161
E-mail: d.metcalfe@nms.ac.uk
NUTS code: UKM
I.2)Joint procurement


Access to the procurement documents is restricted. Further information can be obtained at:www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement


National Museum of Flight Phase 3 — Exhibition Design Team Services.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

National Museums Scotland wish to appoint an Exhibition Design Team who are expert and experienced in the creative development of permanent displays to undertake the design and preparation of relevant information required in support of a Round 1 and 2 Heritage Lottery Fund (HLF) Application for Phase 3 of the NMoF Masterplan, and subsequent delivery of the project (subject to funding being obtained).

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM23
Main site or place of performance:

National Museum of Flight, East Fortune.

II.2.4)Description of the procurement:

This project is the third phase in the implementation of the 10 year planned capital development plan of National Museum of Flight launched in 2006. It involves the construction of a new entrance, orientation and exhibition building which will be designed to provide a home for the longer term preservation of one of our most popular aircraft, Concorde and the other aircraft currently located outside. This will enable us to enhance interpretation, display and significantly improve the visitor experience.

The National Museums Scotland (NMS) wish to appoint an exhibition design team who will be required to work with NMS and the Professional Team to undertake the design and preparation of relevant information required in support of a Round 1 and Round 2 Heritage Lottery Fund (HLF) Application and subsequent delivery of the project (subject to funding being obtained).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical and professional ability / Weighting: 80
Price – Weighting: 20
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 30/06/2017
End: 31/03/2022
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 6
Objective criteria for choosing the limited number of candidates:

NMS has determined that the Restricted Tender procedure will be followed for this procurement. It is envisaged that 5 or 6 applicants will be invited to participate in the full tender phase, following analysis of the ESPD.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.

Bidders must confirm if they hold the particular authorisation or memberships.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/04/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 18/05/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The objective of the qualification process is to assess the responses to the ESPD and select Potential Providers to proceed to the next stage of the procurement.

National Museums Scotland may disqualify any Potential Provider who:

(i) Fails to comply with the requirements of Regulation 23 of the Public Contracts Regulations 2012 (as amended) and/or fails to certify in the ESPD that it has fulfilled these requirements;

(ii) Fails to provide a satisfactory response to any questions in the ESPD or inadequately or\ incorrectly completes any question;

(iii) Submit its completed ESPD after the deadline;

(iv) Fails to meet any of the mandatory criteria described in this ESPD;

National Museums Scotland has determined that the Restricted Tender procedure will be followed for this procurement. It is envisaged that 5 or 6 Potential Providers will be invited to pitch for each package of work, following analysis of the ESPD. The scores awarded will not be used in the subsequent selection process.

All Potential Providers who are not selected for the initial Short List will be notified and given the opportunity for feedback.

Information and detail which forms part of general company literature or promotional brochures etc. will not form part of the evaluation process. Marketing material should not be included.

Short-listed contractors will be invited to attend an interview at the National Museum of Scotland,Chambers Street, Edinburgh. The Selection Board is drawn from senior museum officials.

Potential applicants should be aware that erroneous or incorrect responses may result in their removal from the tender list(s). In the event that this is only discovered once invitations to tender have been issued, the candidate may be required to return the tender documents which will be deemed void. In the case where the error or misrepresentation is not discovered until after the contract is awarded, we reserve the right to terminate the contract and all costs incurred by us as a result of the termination shall be recoverable from the provider under the contract.

Freedom of Information

The Freedom of Information (Scotland) Act 2002, which came into force on 1.1.2005, designates National Museums Scotland as a Scottish public authority and therefore subject to the provisions and obligations in that Act. This means that any person who makes a valid request for information held by National Museums Scotland will be entitled to receive it, unless all or part of that information can be withheld by virtue of the exemptions in that Act.

As part of our responsibility under the Act, National Museums Scotland may be required to disclose any information held relating to your response to anyone who makes a request under that Act. Such information may only be withheld if it meets one or more of the exemptions or conditions in that Act. Even if an exemption is available National Museums Scotland may nevertheless disclose requested information. Information held cannot simply be classified as ‘confidential’ or ‘commercial in confidence’ to enable it to be protected from disclosure. National Museums Scotland may publish the names and contact details of companies who have been issued with a Questionnaire on its website

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=485675

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref: 485675)

Download the ESPD document here:http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=485675

VI.4)Procedures for review

VI.4.1)Review body

National Museums Scotland
Chambers Street
United Kingdom
Telephone: +44 3001236789Internet address:http://www.nms.ac.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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