Exhibition Designer Tender

Exhibition Designer Tender

Unlocking the Geffrye Project – Exhibition Designer for the Geffrye Museum of the Home.

United Kingdom-London: Museum-exhibition services

2015/S 237-430602

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Geffrye Museum Trust
136 Kingsland Road
Contact point(s): Gardiner and Theobald
For the attention of: Louise Hansen
E2 8EA London
Telephone: +44 2072093000
E-mail: l.hansen@gardiner.com

Internet address(es):

General address of the contracting authority: http://www.gardiner.com

Address of the buyer profile: http://www.geffrye-museum.org.uk/

Electronic access to information: http://www.geffrye-museum.org.uk/aboutus/unlocking-the-geffrye/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Unlocking the Geffrye Project – Exhibition Designer for the Geffrye Museum of the Home.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: 136 Kingsland Rd, Londo, E2 8EA, United Kingdom.

NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Exhibition designer for a new gallery on the theme of home, created as part of the museum’s capital development project, Unlocking the Geffrye. The gallery will engage the museum’s audiences further with our rich collections of domestic objects, allow us put more of these collections on display and expand on our theme of home — socially, geographically and thematically.
The gallery will be located on the lower ground floor of the Grade I listed 18th Centuary almshouses the museum occupies and will be approximately 200 m2. The exhibition designer will develop the design for the gallery through to installation and completion in 2019; the process will be collaborative, working mainly with the Collections, Learning and Engagement team and with our audiences through various audience panels.

II.1.6)Common procurement vocabulary (CPV)

92521100, 92521000, 92522200, 92521200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 30 000 and 50 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 22.3.2016. Completion 30.3.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

RIBA Standard Agreement 2010 (2012 revision): Consultant, or equivalent terms and conditions to be agreed.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Additional information and Pre-Qualification Questionnaire will be available from the Contact Point indicated on this notice.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All applicants are subject to conditions for The Public Contracts Regulations 2015,tenders should not be in breech of any grounds for exclusion Section 7 item 57.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met are contained within the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: 1.Name of Banker;
2.Main address and contact details;
3.Companies turnover in the last 3 financial years;
4. Enclose 2 full sets of audited account;
5.Provide the company’s VAT, or equivalent registration number;
6 Copies of certificates for Professional Indemnity, Public Liability and Employer’s Liability insurances. Certificates should indicate the insurer, policy number, extent of cover and period covered. Public Indemnity — 5 000 000 GDP;
Public Liability Insurance — 5 000 000 GDP;
Employer’s Liability insurances — 5 000 000 GDP.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information will be contained within the Pre-Qualification Questionnaire and includes the following: Applicants to provide evidence of project where applicant has provided exhibition design services for:
1. Projects with a construction value of more than 100 000 GDP or above;
2. Museums and gallery projects or other buildings with high specification environments;
3. Working historic environments such as listed buildings;
4. Any recognition or awards for work on similar schemes on a national level / international level.
Minimum level(s) of standards possibly required:
Key personnel to be involved including qualifications, relevant experience, proposed role and evidence of how their skills will be utilised to achieve project objectives (5 pages max).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Qualifications and financial background as per III.2) Conditions for participation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.1.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.1.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An applicant who has any concerns about the process should raise them as soon as possible in the first instance to the Trust’s contact in l.1). The trust will inform all tenderers and candidates of its award decision notice. This notice will include:
— Overall award criteria, characteristics and relative benefits of successful tender. Any area where the applicant did not meet the technical specification. The precise deadline for the end of the standstill period. Any concerns should be raised within 10 days from electronic dispatch of notice to raise appeals. Public Contracts Regulations 2015 and the Freedom of Information Act 2000 applies.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: