Exhibition and Events Tender for Government Departments

Exhibition and Events Tender for Government Departments

Events Planning, Delivery and Related Services. Government departments have events requirements which span a variety of markets (financial, B2B, B2C, health, etc), audiences (press, consumer, businesses, tourism, etc) and across various locations (ranging from regional and national to overseas and international events).United Kingdom-Liverpool: Exhibition, fair and congress organisation services

2013/S 227-395174

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Minister for the Cabinet Office acting through Government Procurement Service
9th Floor, The Capital Old Hall Street
L3 9PP Liverpool
UNITED KINGDOM
Telephone: +44 3450103503
E-mail: supplier@gps.gsi.gov.ukeenablement@gps.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://gps.cabinetoffice.gov.uk

Address of the buyer profile: https://gpsesourcing.cabinetoffice.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Other: Public Procurement
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

RM1049: Events Planning, Delivery and Related Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Primarily in the UK with some limited requirements overseas.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 25
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 40 000 000 and 50 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Government Procurement Service as the Contracting Authority is putting in place a Pan Government Collaborative Framework Agreement for use by UK public sector bodies identified at VI.3) (and any future successors to these organisations), which include Central Government Departments and their Arm’s Length Bodies and Agencies, Non Departmental Public Bodies, NHS bodies and Local Authorities.
II.1.6)Common procurement vocabulary (CPV)

79950000, 30213100, 30213200, 32320000, 79340000, 79530000, 79540000, 79951000, 79952000, 79956000, 79961000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This Framework Agreement RM1049 is set up by the Authority for Events Planning, Delivery and Related Services. It will allow Central Government departments, their Arms Length Bodies (ALBs) and the wider public sector who are Contracting Bodies, to utilise this Framework Agreement for events management services.
Government departments have events requirements which span a variety of markets (financial, B2B, B2C, health, etc), audiences (press, consumer, businesses, tourism, etc) and across various locations (ranging from regional and national to overseas and international events).
Government departments’ requirements cover a wide variety of events, including, but not limited to:
— Conferences (half day, one-day and multi-day conferences),
— Consultation events – both public consultations and stakeholder attended consultations,
— Workshops,
— Exhibitions,
— Staff engagement events,
— Roundtable discussions,
— Presentations,
— Question Time style Q&A sessions.
Also including:
— Events management services;
— Events Planning &and Delivery services to the relevant Contracting Bodies.
LOT 1 Events planning, management and delivery
The Supplier will provide (either directly or through supply chain management) strategic event planning and delivery services including, where required by the customer, overseas events.
Services covered by this lot may include, but are not limited to:
— strategic event planning,
— delivery services including, where required by the customer, overseas events,
— Asset management and storage,
— Content and delegate pack design and production, including badge production,
— Design and production of event content e.g. PowerPoint, videos and graphic animations,
— Development of event websites with on-line registration and payment facilities,
— Evaluation of events and demonstration of Return on Investment (ROI),
— Event photography,
— Event production (technical services),
— Event, exhibition and conference design and production, including stage and stand design, build and installation,
— Event media build services,
— Facilitation and show calling,
— Identification and acquisition of sponsors,
— Identification and sourcing of event speakers,
— Interpretation and translation services,
— Management of paying events, including financial reconciliation,
— Management of the production and supply of exhibition and conference graphics and display systems,
— Post production video editing,
— Project planning and management including budgetary management,
— Provision of delegate acquisition and delegate management services,
— Provision of on-site resource to manage and co-ordinate events,
— Script writing,
— Security provision,
— Transcription services,
— Venue sourcing, contracting and management.
LOT 2 Audio-Visual (AV) Equipment, services, design and integration
The Supplier will provide Audio Visual (AV) equipment, services, design and integration to meet the different requirements of individual customers, including but not limited to:
Design and installation of bespoke AV systems for events of varying sizes, including:
— Microphone systems,
— Camera systems, including camera relay and filming,
— Speaker management systems,
— Interpretation and translation booths,
— Event broadcasting provision and management,
— Lighting production (and control) for media,
— Provision of basic AV equipment,
— Provision of laptops, tablet computers, touch screen style devices.
Management of AV systems for events of varying sizes, including:
— Production planning and management,
— Video management (control and integration),
— Live video streaming, webcasting and multi-site video-conferencing,
— Projection systems,
— Sound production (including control),
— Voting handsets.
Estimated value excluding VAT:
Range: between 40 000 000 and 50 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Events Planning, Management And Delivery

1)Short description

Government Procurement Service as the Authority is putting in place a Pan Government Collaborative Framework Agreement for use by UK public sector bodies identified at VI.3) (and any future successors to these organisations), which include Central Government Departments and their Arm’s Length Bodies and Agencies, Non Departmental Public Bodies, NHS bodies and Local Authorities.
The above public sector bodies as identified at VI.3) have a need for a wide variety of events, including, but not limited to:
— Conferences (half day, one-day and multi-day conferences),
— Consultation events – both public consultations and stakeholder attended consultations,
— Workshops,
— Exhibitions,
— Staff engagement events,
— Roundtable discussions,
—- Presentations,
— Question Time style Q&A sessions.
Also including:
— Events management services;
— Events Planning and Delivery services to the relevant Contracting Bodies.
The Supplier will provide (either directly or through supply chain management) strategic event planning and delivery services including, where required by the customer, overseas events.
Services covered by this lot may include, but are not limited to:
— Asset management and storage,
— Content and delegate pack design and production, including badge production,
— Design and production of event content e.g. PowerPoint, videos and graphic animations,
— Development of event websites with on-line registration and payment facilities,
— Evaluation of events and demonstration of Return on Investment (ROI),
— Event photography,
— Event production (technical services),
— Event, exhibition and conference design and production, including stage and stand design, build and installation,
— Event media build services,
— Facilitation and show calling,
— Identification and acquisition of sponsors,
— Identification and sourcing of event speakers,
— Interpretation and translation services,
— Management of paying events, including financial reconciliation,
— Management of the production and supply of exhibition and conference graphics and display systems,
— Post production video editing,
— Project planning and management including budgetary management,
— Provision of delegate acquisition and delegate management services,
— Provision of on-site resource to manage and co-ordinate events,
— Script writing,
— Security provision,
— Arrangement of specialist event insurance as required, for example: cancellation or abandonment and equipment cover insurance,
— Transcription services,
— Venue sourcing, contracting and management.
It is envisaged that 15 suppliers will be awarded a place in this lot.
2)Common procurement vocabulary (CPV)

79950000, 79340000, 79530000, 79540000, 79952000, 79951000, 79961000, 79956000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Audio Visual (AV) Equipment, Services, Design And Integration

1)Short description

Government Procurement Service as the Authority is putting in place a Pan Government Collaborative Framework Agreement for use by UK public sector bodies identified at VI.3) (and any future successors to these organisations), which include Central Government Departments and their Arm’s Length Bodies and Agencies, Non Departmental Public Bodies, NHS bodies and Local Authorities.
The above public sector bodies as identified at VI.3) have a need for a wide variety of events, including, but not limited to:
— Conferences (half day, one-day and multi-day conferences),
— Consultation events – both public consultations and stakeholder attended consultations,
— Workshops,
— Exhibitions,
— Staff engagement events,
— Roundtable discussions,
— Presentations,
— Question Time style Q&A sessions.
The Supplier will provide Audio Visual (AV) equipment, services, design and integration to meet the different requirements of individual customers, including but not limited to:
Design and installation of bespoke AV systems for events of varying sizes, including:
— Microphone systems,
— Camera systems, including camera relay and filming,
— Speaker management systems,
— Interpretation and translation booths,
— Event broadcasting provision and management,
— Lighting production (and control) for media,
— Provision of basic AV equipment,
— Provision of laptops, tablet computers, touch screen style devices.
Management of AV systems for events of varying sizes, including:
— Production planning and management,
— Video management (control and integration),
— Live video streaming, webcasting and multi-site video-conferencing,
— Projection systems,
— Sound production (including control),
— Voting handsets.
It is envisaged that 10 suppliers will be awarded a place in this lot.
2)Common procurement vocabulary (CPV)

32320000, 30213200, 30213100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by the Authority if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a consortium, the Contracting Authority may require the consortium to form a legal entity before entering into the Framework Agreement.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an Invitation to Tender (“ITT”).
This procurement will be managed electronically via the Authority’s e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite.
If you have not yet registered on the eSourcing Suite, this can be done online at: https://gpsesourcing.cabinetoffice.gov.uk by following the link “Register for GPS eSourcing”. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at:

http://gps.cabinetoffice.gov.uk/i-am-supplier/respond-tender

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing: expressionofinterest@gps.gsi.gov.uk

Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. The Authority will process the email and then enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.
For technical assistance on use of the e-Sourcing Suite please contact Authority’s Helpdesk: Freephone: 0345 010 3503
email: supplier@gps.gsi.gov.uk

Responses must be published by the date in IV.3.4).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an ITT.
The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1

The Authority will use the information a Potential Provider submits in response to the ITT to carry out an assessment of its economic and financial standing. If in response to the ITT, a Potential Provider indicates that a guarantee will be provided, the Authority will perform an assessment of the guarantor’s economic and financial standing.
The Authority uses a credit reference agency (currently Experian) as the first step in determining financial risk. The Authority will request an Experian financial risk score based on the information provided in response to the ITT. The report provided by Experian will be used to determine the level of financial risk the Potential Provider represents.
If any of the following circumstances arise:
a) the score provided by Experian (where a standard UK score is available) is less than 26; or
b) the risk level is high (where a standard international score is available); or
c) no standard Experian score is available for the Potential Provider’s organisation,
then the Authority may ask the Potential Provider to provide a copy of its audited accounts for the most recent two years and one or more the of following in respect of its organisation or its guarantor (as the case may be):
a) a statement of its turnover profit and loss account and cash flow for the most recent year of trading; and/or
b) a statement of its cash flow forecast for the current year and a bank letter outlining the current cash and credit position; and/or
c) an alternative means of demonstrating financial status if trading for less than a year.
The Authority will use the above information, in addition to a detailed Experian report (where available) to assess whether the organisation’s financial risk is above (i.e. worse than) average or better.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an ITT.
The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1).

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

RM1049
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.1.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 10.1.2014 – 15:00
Place:

Electronically, via web-based portal.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Potential suppliers should note that, in accordance with the UK Government’s policies on transparency, the Authority intends to publish the Invitation to Tender (ITT) document and the text of any Framework Agreement awarded, subject to possible redactions at the discretion of the Authority. The terms of the proposed Framework Agreement will also permit a public sector contracting authority, awarding a contract under this Framework Agreement, to publish the text of that contract, subject to possible redactions at the discretion of the contracting authority. Further information on transparency can be found at:
http://gps.cabinetoffice.gov.uk/about-government-procurement-service/transparency-and-accountability/transparency-procurement

The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Authority be liable for any costs incurred by the candidates. If the Authority decides to enter into a Framework Agreement with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework between the supplier and the specific requesting other contracting body. The Authority and other contracting bodies utilising the Framework reserve the right to use any electronic portal during the life of the agreement.
The duration referenced in Section II.1.4) is for the placing of orders.
The value provided in Section II.1.4) is only an estimate. We cannot guarantee to suppliers any business through this framework agreement.
The Authority wishes to establish a Framework Agreement for use by the following UK public sector bodies (and any future successors to these organisations):
Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide at: http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-285768

Local Authorities:
http://openlylocal.com/councils/all

www.ubico.co.uk (Agent acting on behalf of Cheltenham Borough Council)

NDPBs:
http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/a-f

http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/g-l

http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/m-r

http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/s-z

National Parks Authorities:
http://www.nationalparks.gov.uk/

Educational Establishments in England and Wales, maintained by the Department for Children, Schools and Families including Schools, Universities and Colleges but not Independent Schools:
http://www.education.gov.uk/edubase/home.xhtml

Police Forces in the United Kingdom:
http://www.police.uk/?view=force_sites

Fire and Rescue Services in the United Kingdom:
http://www.fireservice.co.uk/information/ukfrs

http://dontgivefireahome.org/contacts

NHS Bodies England:
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/StrategicHealthAuthorityListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/OtherListing.aspx

Hospices in the UK:
http://www.helpthehospices.org.uk/about-hospice-care/find-a-hospice/uk-hospice-and-palliative-care-services/

Registered Social Landlords (Housing Associations)
Third Sector and Charities in the United Kingdom:
http://www.charity-commission.gov.uk/

http://www.oscr.org.uk/

http://www.charitycommissionni.org.uk/

Citizens Advice in the United Kingdom:
http://www.citizensadvice.org.uk/index/getadvice.htm

www.cas.org.uk

http://www.citizensadvice.co.uk/

Scottish Public Bodies.
The framework agreement will be available for use by any Scottish Public Sector Body: the Authority; Scottish Non-Departmental Public Bodies; offices in the Scottish Administration which are not ministerial offices; cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998; the Scotland Office; the Scottish Parliamentary Corporate Body; councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994 (except where they are acting in their capacity as educational authority); Scottish joint fire boards or joint fire and rescue boards; Scottish joint police boards or any successor National Police or Fire Authority; Scottish National Park authorities, bodies registered as social landlords under the Housing (Scotland) Act 2001, Scottish health boards or special health boards, Student Loans Company Limited, Northern Lighthouse Board, further or higher education institutions being fundable bodies within the meaning of section 6 of the Further and Higher Education (Scotland) Act 2005 any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing.
Scottish Government:
http://www.scotland.gov.uk/Home

Scottish Parliament:
http://www.scottish.parliament.uk/abouttheparliament/27110.aspx

Scottish Local Authorities:
http://www.scotland.gov.uk/About/Government/councils

http://www.scotland-excel.org.uk/home/AboutUs/OurMembers/AssociateMembers.aspx

Scottish Agencies, NDPBs:
http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies

Scottish NHS Bodies:
http://www.scotland.gov.uk/Topics/Health/NHS-Workforce/NHS-Boards

Scottish Further and Higher Education Bodies
http://www.sfc.ac.uk/about_the_council/council_funded_institutions/WhoWeFundUniversities.aspx

http://www.sfc.ac.uk/about_the_council/council_funded_institutions/WhoWeFundColleges.aspx

Scottish Police:
http://www.scottish.police.uk/

Scottish Housing Associations:
http://www.sfha.co.uk/component/option,com_membersdir/Itemid,149/view,membersdir/

The Scotland Office:
http://www.scotlandoffice.gov.uk/scotlandoffice/33.30.html

Registered Social Landlords (Housing Associations) – Scotland: http://www.esystems.scottishhousingregulator.gov.uk/register/reg_pub_dsp.search

Scottish Schools
Primary Schools:
http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=isprimaryschool&bSubmit=1&Submit=Search

Secondary Schools:
http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=issecondaryschool&bSubmit=1&Submit=Search

Special Schools:
http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=isspecial&bSubmit=1&Submit=Search

Welsh Public Bodies
National Assembly for Wales, Welsh Assembly Government and Welsh Local Authorities, and all bodies covered by:
www.buy4wales.co.uk/UsefulResources/contractsframeworks/organisationlist/poaplist.html?cat=14318

http://www.assemblywales.org/abthome/abt-links.htm

http://new.wales.gov.uk/about/civilservice/directorates/?lang=en

Schools http://wales.gov.uk/topics/statistics/about/reference/schooladdress

Universities: http://www.wales.com/en/content/cms/english/study/wales_universities/wales_universities.aspx

FE Colleges:
http://www.collegeswales.ac.uk/en-GB/wales_colleges-42.aspx

Welsh Government Sponsored Bodies:
http://wales.gov.uk/about/recruitment/ouropportunities/publicapps/pubb

NHS Wales:
http://www.wales.nhs.uk/ourservices/directory

https://www.buy4wales.co.uk/UsefulResources/contractsframeworks/organisationlist/poaplist.html?cat=14318

Housing Associations – registered Social Landlords Wales: http://www.wao.gov.uk/reportsandpublications/housingassociations.asp

Social Care Wales:
http://www.wlga.gov.uk/authorities.

NI Public Bodies:
Northern Ireland Government Departments:
http://www.northernireland.gov.uk/gov.htm

Northern Ireland Public Sector Bodies and Local Authorities:
http://www.northernireland.gov.uk/az2.htm

Schools in Northern Ireland:
http://www.deni.gov.uk/index/facts-and-figures-new/education-statistics/32_statistics_and_research-numbersofschoolsandpupils_pg/32_statistics_and_research-schoolleveldata_pg/statistics_and_research-school_enrolment_1112.htm

Universities in Northern Ireland:
http://www.deni.gov.uk/links.htm

Health and Social care in Northern Ireland
http://www.hscni.net/index.php?link=hospitals

http://www.hscni.net/index.php?link=boards

http://www.hscni.net/index.php?link=agencies

http://www.hscni.net/index.php?link=councils

Northern Ireland Housing Associations:
http://www.nidirect.gov.uk/index/contacts/contacts-az.htm/housing-associations-contact

Police Service of Northern Ireland:
http://www.psni.police.uk/index.htm

Any corporation established, or a group of individuals appointed to act together, for the specific purpose of meeting needs in the general interest, not having an industrial or commercial character, and
(i) financed wholly or mainly by another contracting authority listed above in this section VI.3) of this notice;
(ii) subject to management supervision by another contracting authority listed above in this section VI.3) of this notice; or
(iii) more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, are appointed by another contracting authority listed above in this section VI.3) of this notice
(iv) an association of or formed by one or more of the Contracting Authorities listed above in this section VI.3) of this notice
The National Citizen Service (NCS):
https://www.ncsyes.co.uk/contact

Government Procurement Service reserves the right for an electronic auction to be held by public sector bodies during further competition among the parties to the framework agreement(s).
Duration of the framework agreement: 2 years (with 2 optional 1 year extensions).
I.1) Name, addresses and contact point(s)
For the attention of: RM1049: Events Planning, Delivery and Related Services
IV.3.2) Previous publication(s) concerning the same contract
yes
Prior information notice
of 29.7.2013.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Government Procurement Service will incorporate a minimum 10 calendar day standstill period at the point information on the award of the framework agreements communicated to tenderers. Potential Providers who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Potential Provider was unsuccessful.
If an appeal regarding the award of the framework agreement has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period.
Where a framework agreement has not been entered into, the Court may order the setting aside of the award decision or order Government Procurement Service to amend any document and may award damages.
If the framework agreement has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order Government Procurement Service to pay a fine, and/or order that the duration of the framework agreement be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the framework agreement is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Government Procurement Service
Internet address: http://gps.cabinetoffice.gov.uk

VI.5)Date of dispatch of this notice:21.11.2013