Exhibition Fit-out at King's Lynn Town Hall

Exhibition Fit-out at King’s Lynn Town Hall

The contract will include the supply and installation of display cases, exhibition structures, audio visual hardware and software.

United Kingdom-King’s Lynn: Museum-exhibition services

2015/S 052-090077

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Borough Council of King’s Lynn and West Norfolk
Kings Court, Chapel Street
For the attention of: Tony Hague
PE30 1EX King’s Lynn
UNITED KINGDOM
Telephone: +44 1553616791
E-mail: procurementtenders@west-norfolk.gov.uk

Internet address(es):

General address of the contracting authority: http://www.west-norfolk.gov.uk

Address of the buyer profile: http://http://www.west-norfolk.gov.uk/default.aspx?page=22866

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Borough Council of King’s Lynn and West Norfolk
Kings Court, Chapel Street
For the attention of: The Monitoring Officer
PE30 1EX King’s Lynn
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Exhibition Fit-out at King’s Lynn Town Hall (Stories of Lynn Project).

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: King’s Lynn.

NUTS code UKH13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The contract will include the supply and installation of display cases, exhibition structures, audio visual hardware and software, lighting and electrics associated with the displays, model making, mechanical and digital interactive units and scene setting and graphics. Tender documentation, including the Pre-Qualification Questionnaire, will be sent by return e-mail on application to procurementtenders@west-norfolk.gov.uk

II.1.6)Common procurement vocabulary (CPV)

92521100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 450 000 and 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 6 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Interested operators will be sent an Initial Tender Information document and a Pre-Qualification Questionnaire. These documents detail the minimum standards required.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Interested operators will be sent an Initial Tender Information document and a Pre-Qualification Questionnaire. These documents detail the minimum standards required.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: Quality of previous similar contracts undertaken and range of skills demonstrated; Social value considerations; Quality assurance and management procedures; In-house skills and use of sub-contractors; Training and qualifications of staff; record of working with client teams and of working in a noise sensitive environment.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 70

2. Quality (sub-criteria provided in tender documents). Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

BCKLWN63

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.4.2015 – 16:00

IV.3.4)Time limit for receipt of tenders or requests to participate

20.4.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contract will form part of a larger project, including extension and refurbishment of the historic and listed Town Hall complex. The project has Heritage Lottery Funding and is designed to improve public access to the building and to archive records and historic artefacts. Emailed invoices will be accepted and payment will be made electronically by BACS.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the council before the contract is entered into.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or declare any contract completed to be ineffective. The Court may also order the authority to amend any document and may award damages. (The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Deputy Chief Executive
Kings Court Chapel Street
PE30 1EX King’s Lynn
UNITED KINGDOM
E-mail: david.thomason@west-norfolk.gov.uk

VI.5)Date of dispatch of this notice:

10.3.2015