Express Freight Services Tender

Provide export freight services for Department of Health and Social Care.

United Kingdom-London: Transport services (excl. Waste transport)

2019/S 140-344963

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department of Health and Social Care
39 Victoria Street
London
SW1H 0EU
United Kingdom
Telephone: +44 2072104850
E-mail: Joyce.Angoma@dhsc.gov.uk
NUTS code: UK

Internet address(es):Main address: https://www.gov.uk/government/organisations/department-of-health-and-social-care

Address of the buyer profile: https://www.gov.uk/government/organisations/department-of-health-and-social-care/about/procurement

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://dh.bravosolution.co.uk/web/login.html

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://dh.bravosolution.co.uk/web/login.html

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Express Freight Services

Reference number: project_685

II.1.2)Main CPV code

60000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Department of Health and Social Care (the Authority) is looking to engage a service provider to provide the Authority with assured access to an express freight capability to maintain the uninterrupted supply of medicines and medical products where there is an urgent need or where a suppliers’ own logistics arrangements are disrupted.

Key elements of the requirement include: mobilisation of service, capacity assurance, capacity flexibility, managed service, supplier services and value for money.

The service(s) will need to be fully operational by 24.10.2019 to allow for testing in advance of full operational sign off by the 31.10.2019.

II.1.5)Estimated total value

Value excluding VAT: 25 080 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1, Lot 2 and Lot 3

II.2)Description

II.2.1)Title:

Express Parcel Services

Lot No: Lot 1

II.2.2)Additional CPV code(s)

60000000

60100000

60200000

60400000

64120000

64121000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

UK and Europe.

II.2.4)Description of the procurement:

The service requirement under this lot is for a managed service to provide access to a total daily volumetric capacity of 30 m³ on request by the Authority. To increase or decrease volume of Assured Capacity by +/- 50 % from the assured capacity, as agreed at the date of request, within 1 working day of receiving written notice from the Authority. The solution may utilise any mode of transport, subject to these being compatible with the transit timescale requirements, conditions of carriage, and the effective mitigation of foreseeable disruption to services.

The nature of the majority of goods for which the Authority wishes to facilitate transport for will be standard, non-temperature controlled, non-hazardous, and require no extra security measures.

Providers to note: Included in the total estimated value of the contract are payments that will be made by suppliers for use of the express freight services. The Authority’s liability will be for the mobilisation and management services. The Authority’s estimated expenditure for Lot 1 is likely to be circa 1 300 000 GBP.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 15 960 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

12 months with an option to extend for a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Pallet Services

Lot No: Lot 2

II.2.2)Additional CPV code(s)

60161000

64100000

64120000

64121000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

UK and Europe.

II.2.4)Description of the procurement:

The services requirement under this lot is for a managed service to provide access to a total daily volumetric assured capacity of 50 EUR Pallets on request by the Authority. To increase or decrease volume of volume of Assured Capacity by +/- 50 % (up to a maximum of 200 [Euro Pallets]) from the Assured Capacity as agreed at the date of request, within 24 hrs of receiving written notice from the Authority. The solution may utilise any mode of transport, subject to these being compatible with the transit timescale requirements, conditions of carriage, and the effective mitigation of foreseeable disruption to services.

The nature of the majority of goods for which the Authority wishes to facilitate transport for will be standard, non-temperature controlled, non-hazardous, and require no extra security measures.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 160 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

12 months with an option to extend for a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Specials

Lot No: Lot 3

II.2.2)Additional CPV code(s)

60100000

60200000

60400000

64120000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

UK and Europe.

II.2.4)Description of the procurement:

The services requirement under this lot is for a managed service to provide:

1) Access to a total daily volume of assured capacity of 5 m³, subject to the processes and strategies delivered by the service provider in accordance with the tender to mitigate the risk that the capacity is unavailable. The assured capacity will be capable of handing the following goods:

— active temperature-controlled products (e.g. Frozen below -15º C; Chilled or refrigerated 2 to 8º C; Cold/Cool 8-15),

— controlled drugs — which will require compliance with Home Office requirements in relation to their storage and transit, and

— medicines — which will require compliance with Good Distribution Practice (GDP).

2) Bespoke logistics solution — a custom operational arrangement between the service provider and an authorised supplier to meet a specific, complex requirement to deliver a Bespoke Consignment into the UK by an Authorised Supplier.

‘Bespoke Consignment’ meaning anything which is outside of a standard parcel or pallet dimension and/or requiring specialised conditions of carriage including:

— time sensitive shipments (e.g. within 24 hrs),

— substances of human origin (e.g. blood, cell cultures, human tissues and organs),

— hazardous materials — being any item or agent (biological, chemical, radiological and/or physical) which has the potential to cause harm to humans, animals or the environment, either by itself or through interaction with other factors (such as but not limited to: medical gases, radioactive isotopes and flammable liquids),

— oversize products,

— vehicle movements, and

— containerised lift on/lift off (LoLo) services.

And on request by the Authority, increase or decrease volume of assured capacity by +/- 50 % (up to a maximum of 15 m³) from the assured capacity as agreed at the date of request, within 24 hrs of receiving written notice from the Authority.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 960 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

12 months with the option to extend for a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 124-302921

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/08/2019

Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 22/08/2019

Local time: 15:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

High Court
London
United Kingdom

VI.4.2)Body responsible for mediation procedures

High Court
London
United Arab Emirates

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

High Court
London
United Kingdom

VI.5)Date of dispatch of this notice:

18/07/2019