Expressions of Interest for Accident Management Services

DCC Transport has a requirement for services associated with accident management including assessment and repair of damaged vehicles and resolution of third party claims.

United Kingdom-Treharris: Vehicle-fleet-support services

2015/S 062-109789

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Dwr Cymru Cyfyngedig (DCC) trading as Dwr Cymru Welsh Water (DCWW)
Pentwyn Road, Nelson
For the attention of: John Sturgess
CF46 6LU Treharris
UNITED KINGDOM
Telephone: +44 7775035534
E-mail: john.sturgess@dwrcymru.com

Internet address(es):

General address of the contracting entity: www.dwrcymru.com

Electronic access to information: https://dwrcymru-welshwater.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://dwrcymru-welshwater.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Accident management services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Wales, part Cheshire and Hereford.

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 5

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 900 000 GBP

II.1.5)Short description of the contract or purchase(s):

DCC seeks expressions of interest for the supply of accident management services.

II.1.6)Common procurement vocabulary (CPV)

50111110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

DCC Transport has a requirement for services associated with accident management including assessment and repair of damaged vehicles and resolution of third party claims.
The supplier will be required to provide services that demonstrate a commercial advantage in the settlement of repair costs and third party claims with the additional benefits of minimising vehicle off road time, recovery of uninsured losses and recovery of third party liabilities.
Estimated value excluding VAT: 900 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The framework will be awarded for an initial period of 5 years with an option to extend for one year.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As defined in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As defined in the Invitation to Tender.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As defined in the Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As defined in the Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: As defined in the Qualification Questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

DCWW/013/2015

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: 13.4.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.4.2015 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the DCC eSourcing portal (this is only required once)

Browse to the DCC eSourcing Portal: https://dwrcymru-welshwater.bravosolution.co.uk and click the link to register:

Accept the terms and conditions and click Continue.
Enter your correct business and user details
Note the username you chose and click Save when complete.
You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender:
Login to the portal with the username/password Click the PQQs / ITTs Open To All Suppliers link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier)
Click on the relevant PQQ/ ITT to access the content.
Click the Express Interest button at the top of the page.
This will move the PQQ /ITT into your My PQQs/ My ITTs’ page.(This is a secure area reserved for your projects only)
You can now access any attachments by clicking Buyer Attachments in the PQQ/ ITT Details’ box.
3. Responding to the tender:
Click My Response’ under PQQ/ ITT Details, you can choose to Create Response or to Decline to Respond (please give a reason if declining)
You can now use the Messages function to communicate with the buyer and seek any clarification
Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT
There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the Submit Response button at the top of the page.
If you require any further assistance please consult the online help, or contact the Bravo eSourcing help desk. Details are provided on the DCC eSourcing Portal.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Refer VI.4.2

Body responsible for mediation procedures

Refer VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Tenderers have the right of challenge as provided within regulation 47 of the Utilities Contracts Regulations 2006 (as amended). Any such proceedings must be brought in the High Court of England and Wales.
Initial concerns must be lodged with DCC in the first instance and thereafter the aggrieved party has the option to pursue through the legal system.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Dwr Cymru Cyfyngedig trading as Dwr Cymru Welsh Water (DCWW)

VI.5)Date of dispatch of this notice:

25.3.2015