External Legal Services Tender

External Legal Services Tender

Contract for admission to panel of approved professional legal service providers to provide legal services and support across a variety of business areas (housing sector).

United Kingdom-Dumfries: Legal services

2013/S 147-255851

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dumfries and Galloway Housing Partnership Ltd
Grierson House, The Crichton, Bankend Road
Contact point(s): Company Secretary
For the attention of: Kirsten Craig
DG1 4ZS Dumfries
UNITED KINGDOM
Telephone: +44 1387242504
E-mail: kirsten.craig@dghp.org.uk
Fax: +44 1387242509

Internet address(es):

General address of the contracting authority: www.dghp.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11362

Further information can be obtained from: Dumfries & Galloway Housing Partnership Ltd
Grierson House, The Crichton, Bankend Road
Contact point(s): Company Secretary
For the attention of: Kirsten Craig
DG1 4ZS Dumfries
UNITED KINGDOM
Telephone: +44 1387242504
E-mail: kirsten.craig@dghp.org.uk
Fax: +44 1387242509
Internet address: www.dghp.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Dumfries & Galloway Housing Partnership Ltd
Grierson House, The Crichton, Bankend Road
Contact point(s): Company Secretary
For the attention of: Kirsten Craig
DG1 4ZS Dumfries
UNITED KINGDOM
Telephone: +44 1387242504
E-mail: kirsten.craig@dghp.org.uk
Fax: +44 1387242509
Internet address: www.dghp.org.uk

Tenders or requests to participate must be sent to: Dumfries & Galloway Housing Partnership Ltd
Grierson House, The Crichton, Bankend Road
Contact point(s): Company Secretary
For the attention of: Kirsten Craig
DG1 4ZS Dumfries
UNITED KINGDOM
Telephone: +44 1387242504
E-mail: kirsten.craig@dghp.org.uk
Fax: +44 1387242509
Internet address: www.dghp.org.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

External Legal Services
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 21: Legal services
Main site or location of works, place of delivery or of performance: Dumfries and Galloway (throughout the region).
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Contract for admission to panel of approved professional legal service providers to provide legal services and support across a variety of business areas (housing sector).
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=268173

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=268173

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

79100000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Over the 4 year period, GBP520,000 (estimated) to cover all lots.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 6.1.2014. Completion 5.1.2018

Information about lots

Lot No: 1 Lot title: Employment Law

1)Short description

Provision of employment law support and advice, including tribunal representation as necessary. Associated litigation and general advice.
2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

1
4)Indication about different date for duration of contract or starting/completion

Starting 6.1.2014. Completion 5.1.2018
5)Additional information about lots
Lot No: 2 Lot title: Corporate

1)Short description

Corporate, Contracts, Procurement and Data Protection including associated litigation and general advice.
2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

1
4)Indication about different date for duration of contract or starting/completion

Starting 6.1.2014. Completion 5.1.2018
5)Additional information about lots
Lot No: 3 Lot title: Property

1)Short description

Commercial property, residential property, property investment, development and regeneration, banking and finance, construction, right to buy and new supply shared equity, including associated litigation and general advice.
2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

1
4)Indication about different date for duration of contract or starting/completion

Starting 6.1.2014. Completion 5.1.2018
5)Additional information about lots
Lot No: 4 Lot title: Governance & Regulation

1)Short description

Housing Law, Governance and Regulation, Charity Law, associated litigation and general advice.
2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

1
4)Indication about different date for duration of contract or starting/completion

Starting 6.1.2014. Completion 5.1.2018
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(2) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Qualified legal services providers/lawyers authorised to practice (as a minimum) by the Law Society of Scotland.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

12.9.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 12.9.2013 – 16:00
Place:

Grierson House, The Crichton, Bankend Road, Dumfries, DG1 4ZS

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:268173)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.7.2013