External Print and Design Print Services

External Print and Design Print Services

Initially the Council intends to access the Framework Agreement (‘Contract’) resulting from this tendering.
The Council intends to work with the successful Tenderer(s) to market the solution to the public sector across the Northumberland County.

United Kingdom-Morpeth: Printed matter and related products

2013/S 158-276233

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northumberland County Council
Commercial and Procurement Services, County Hall
For the attention of: Miss Helen Hewitt
NE61 2EF Morpeth
UNITED KINGDOM
Telephone: +44 1670622358
E-mail: Helen.Hewitt@northumberland.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

External Print and Design Print Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
NUTS code UKC21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 21
Duration of the framework agreement

Duration in months: 48

II.1.5)Short description of the contract or purchase(s)

Initially the Council intends to access the Framework Agreement (‘Contract’) resulting from this tendering.
The Council intends to work with the successful Tenderer(s) to market the solution to the public sector across the Northumberland County.
The Council intends to make this Contract available for use by all Northumberland County Contracting Authorities including, but not limited to, Government Departments and their Agencies, Non-Departmental Public Bodies, NHS Bodies, Local Authorities, Emergency Services, Educational Establishments, Registered Charities who have a need to purchase the above supplies. Please see the following websites for details:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.education.gov.uk/edubase/home.xhtml

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.hefce.ac.uk/unicoll/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

http://www.police-information.co.uk/police-directory

http://www.charity-commission.gov.uk

https://www.buy4wales.co.uk/UsefulResources/buy4wales.htm

http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs

Access to the Contract will be subject to the approval of the Council.
Any organisation able to access this Contract will be referred to in the documentation as a Contracting Authority.
The scope of this Framework Agreement will combine the requirements for print and design print services into a single procurement route as part of a total print solution.
The Framework Agreement has 7 Lots which covers a range of anticipated print and design print services:
Lot 1 – Design.
Lot 2 – Web Off-set.
Lot 3 – Lithographic and Digital/Finishing.
Lot 4 – Large Format.
Lot 5 – Point of Sale and Signage.
Lot 6 – Printing and Mailing Fulfilment.
Lot 7 – Revenues and Benefits Annual Billing.
It is anticipated a maximum of 3 suppliers will be appointed under each Lot.

II.1.6)Common procurement vocabulary (CPV)

22000000, 79822500, 79000000, 79800000, 79810000, 79820000, 79520000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Initially the Council intends to access the Framework Agreement (‘Contract’) resulting from this tendering.
The Council intends to work with the successful Tenderer(s) to market the solution to the public sector across the Northumberland County.
The Council intends to make this Contract available for use by all Northumberland County Contracting Authorities including, but not limited to, Government Departments and their Agencies, Non-Departmental Public Bodies, NHS Bodies, Local Authorities, Emergency Services, Educational Establishments, Registered Charities who have a need to purchase the above supplies. Please see the following websites for details:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.education.gov.uk/edubase/home.xhtml

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.hefce.ac.uk/unicoll/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

http://www.police-information.co.uk/police-directory

http://www.charity-commission.gov.uk

https://www.buy4wales.co.uk/UsefulResources/buy4wales.htm

http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs

Access to the Contract will be subject to the approval of the Council.
Any organisation able to access this Contract will be referred to in the documentation as a Contracting Authority.
The Council will be looking to utilise the framework agreement for all external print and design print requirements (i.e. print and design print requirements which cannot be supplied by the council’s in-house Design and Print unit).
The Council will have the ability to run a mini-competition for all external print requirements within a specific Lot, inviting all suppliers under that specific Lot.
Alternatively if the print or design print requirement is urgent the Council will have the option to place an order directly (direct call-off) with the supplier (based on rank order) under the respective Lot.
If the Council has a special print or design print requirement which is outside the scope of this Framework Agreement, then the Council reserves the right to procure outside of this Framework Agreement.
The Contract is a Framework Agreement and the Council will make no guarantee that any orders and/or volumes will be placed under the Contract.

II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Design

1)Short description

The supplier shall be able to provide graphic design and creative page layout services (not creative concept or brand development). Design refers to the devising of an appropriate, original, creative graphical presentation of a message or other content.
The supplier shall be able to provide application and interpretation of the council’s guidelines with the ability to work to the council’s artwork creation policy or requirements.
The supplier shall be able to produce scamps (a first rough of mock of artwork).
The supplier shall be able to supply visual, artwork and proofs in a digital format e.g. PDF.
The supplier shall be able to provide hard copy visual, artwork and proofs when required.
The supplier shall be able to provide page layout services.
The supplier shall be able to supply print ready artwork.
The supplier shall be able to supply artwork ready for online publishing and eCommunications e.g. email.
The supplier shall be able to provide proof reading services in a range of languages.
The supplier shall be able to provide artwork for online templates.
The supplier shall be able to provide copywriting and editorial services.
The supplier shall be able to provide image research and sourcing (photography and illustration) services.
The supplier shall be able to provide photography and retouching services.
The supplier shall be able to provide illustration commissioning services.
The supplier shall be able to liaise effectively with the council’s in-house design team to produce high quality and cost optimised design for print where high capacity necessitates external design input. This will likely be out of normal working hours, weekend work or work that requires extremely fast turnaround.
The supplier shall be able to liaise with the council’s in-house design team to ensure corporate image is maintained.
The supplier shall be able to use the latest design technology to maintain compatibility with the council’s internal design section where collaborative working may be required.
2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Web Off-Set

1)Short description

The supplier shall be able to providwe web off-set printing for large quantity print runs for example over 30 000 or in some cases over 100 000. Web off-set printing is used in the council for high-volume publicatuions such as mass-market books, magazines, newspapers, catalogues and brochures.
2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Lithographic and Digital/Finishing.

1)Short description

The supplier shall be able to provide:-
Typesetting and pay layout – the supplier shall be able to provide a typesetting and page layout i.e. the capability for laying out text and images to a given page layout and pre-agreed style and type specification. The results are pages that proceed logically, are easily navigable by the user and which print accurately.
The supplier shall offer single and full colour two sided over printing facilities.
The supplier shall have in-house capability to print the majority of the requirements on digital and lithographic machinery.
Envelopes – the supplier shall be able to overprint envelopes in bulk quantities, with stock holding and stock call-off facilities.
The supplier shall be able to offer printing services including any separators to be inserted into binders, wallets and folders on a range of substrates including paper, boards and plastics.
The suppler shall be able to supply services for die cutting and finisshing that includes, but not limited, creasing, gluing and heat sealing.
2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Large Format

1)Short description

The supplier shall be able to offer a facility for large and wide format printing on a variety of substrates including, but not limited to, paper, board.
Exhibition stands and services – the supplier shall be able to source banner and pop up stands including, but not limited to, roller banner stands, banner stands with interchangeable cassettes and tension banner stands.
Printing from hard copy of electronic files, plans will need to be produced in black/white or full colour, to be supplied to us in electronic format, plans could be folded on completion.
2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Point of Sale and Signage

1)Short description

Point of Sale and signage is a wide ranging Lot which can vary in size, specification and materials, which may include, but not limited to:
— External and internal signage;
— Exhibition displays (portable and fixed);
— General signage and vinyl graphics;
— Site signs and park signs;
— Compound hoardings;
— Vehicle livery;
— Fitting of the above where required.
2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Printing and Mailing Fulfilment

1)Short description

The council are seeking to identify suppliers capable of printing and mailing e.g. circulation of significant volumes of the council’s print material to the council’s residents on a regular or one-off basis.
2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Revenues and Benefits Annual Billing

1)Short description

Each year the council is required to carry out its annual billing for council tax, business rates and council tax support purposes. This process involves the production of bills, enclosures and notifications that are enveloped and posted out to every property and claimant in Northumberland. They are dispatched in batches with the last one to be distributed no later than the last posting date before the 17th March each year.
The supplier will be required to print bills, enclosures and envelopes.
2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

1.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.8.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 48 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 1.10.2013 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 24/10/2017
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Northumberland County Council
County Hall
NE61 2EF Morpeth
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.8.2013