External Print Services for London Borough of Hackney

External Print Services for London Borough of Hackney

London Borough of Hackney is seeking to establish a four year Framework Agreement for external print services and printed promotional items which would be accessed by the Council and its partners, Hackney Homes and Hackney Learning Trust.

United Kingdom-London: Digital printing services

2014/S 055-092437

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Hackney
HackneyTown Hall, Mare Street
For the attention of: Olubunmi Akinmade
E8 1EA London
UNITED KINGDOM
Telephone: +44 2083563448
E-mail: cservices.procurement@hackney.gov.uk

Internet address(es):

General address of the contracting authority: www.hackney.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

External print services framework agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreement

Duration in years: 04
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 100 000 and 1 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

London Borough of Hackney is seeking to establish a four year Framework Agreement for external print services and printed promotional items which would be accessed by the Council and its partners, Hackney Homes and Hackney Learning Trust.
II.1.6)Common procurement vocabulary (CPV)

79811000, 79820000, 22000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The commencement date for this contract is 1st November 2014 and will run for four years, terminating on 31st October 2018.
Estimated value excluding VAT:
Range: between 1 100 000 and 1 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 01 Lot title: Digital and Litho Printing

1)Short description

The London Borough of Hackney requires the supply of a range of printed material ranging from small print runs to large 4 and 5 colour printing as well as a range of finishes under this framework.
Approved suppliers will be required to supply printed materials to the individual job specification and to a high quality standard of finish.
The framework will incorporate the use of a request for quote software for quotation exercises.
2)Common procurement vocabulary (CPV)

79811000, 79820000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 900 000 and 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 02 Lot title: Promotional Items

1)Short description

The London Borough of Hackney requires the supply of a range of products from printed pens, mugs, key rings to T-shirts, helium balloons and printed confectionery under this framework.
The framework will incorporate the use of a request for quote software for quotation exercises.
2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 145 000 and 150 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The London Borough of Hackney is prepared to accept tenders from unincorporated consortium comprising a number of economic operators on the condition that the prime contractor is clearly identified and that this economic operator will take responsibility for the completion of the work specified in the tender brief.
The subcontractors would be expected to sign collateral warranties.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire which can be downloaded from:
http://www.hackney.gov.uk/f-tenders-828.htm

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Council will assess organisation’s financial capability to participate as described in the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Council will assess organisation’s technical capacity & capability to participate as described in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 12: and maximum number 18
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

2014/HPS/ 040/FR
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.4.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

23.4.2014 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Pre-Qualification Questionnaire document and Information pack giving an overview of the Council’s requirements can be downloaded from the Council’s website.
Please go to: http://www.hackney.gov.uk/f-tenders-828.htm

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

London Borough of Hackney
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.
Such additional information should be requested from the address in section 1.1.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

14.3.2014