Extra Care Services Contract – Primrose Gardens, Chorley

Extra Care Services Contract – Primrose Gardens, Chorley

The authority is looking to appoint a Service Provider(s) to deliver Extra Care Services at a new Scheme, Primrose Gardens, Chorley. 

United Kingdom-Preston: Social work and related services

2018/S 217-496472

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Lancashire County Council
United Kingdom
Contact person: Kirsty Harrison
E-mail: kirsty.harrison@lancashire.gov.uk
NUTS code: UKD4
Internet address(es):Main address: https://www.lancashire.gov.uk/business/tenders-and-procurement/tenders

Address of the buyer profile: www.lancashire.gov.uk

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www3.lancashire.gov.uk/corporate/web/?siteid=6864&pageid=41137&e=e
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Contract for Provision of Extra Care Services at Primrose Gardens

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Authority is looking to appoint a Service Provider(s) to deliver Extra Care Services at a new Scheme, Primrose Gardens, Chorley. The new Scheme will be 48 one bedroom and 17 two bedroom high quality apartments available to rent, suitable for couples or individuals, which are laid out across 3 floors. The new Scheme is due to open towards the end of April 2019.

The Contract will be for an initial 2 years, with the option to extend for any period(s) of up to a maximum of a further 2 years.

Extra care housing provides safe and secure self-contained accommodation for older adults who require varying levels of care and support to enable them to live independently in a home environment. The new Service is to deliver the Background Support and Emergency Response Service as well as any require Planned Care and Support commissioned on a Spot Arrangement.

II.1.5)Estimated total value

Value excluding VAT: 4 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKD4

II.2.4)Description of the procurement:

The Service is the delivery of care and support within an extra care housing setting including:

— onsite staff to provide Background Care and Support and Emergency Response Services. This service benefits all Service User (tenants) and is not allocated to any one individual,

— planned care for service users who have chosen to have their assessed care needs met by the on-site provider. This will be funded via Spot Packages of commissioned care.

New Service Users are due to move into the new Scheme towards the end of April 2019, some will have care and support needs and these will be a differing levels. It is Service User’s choice which service provider they wish to receive their care and support from. The number of hours of planned care delivered by the on-site provider will need to be flexible depending on increases or reduction to the needs of the Service Users who chose to receive planned care from the on-site provider. There is no guarantee of the number of care and support hours that the service provider will be required to deliver through this contract.

The service provider must ensure that there is adequate staff on site at all times to meet the requirements of the contract. At least one member of staff on site 24 hours per day and 7 days a week to provide background care and support, emergency response and planned care as required.

It is an essential requirement that tenderers are registered with the CQC in England for the Regulated Activity of Personal Care. Please see Section 18 (Care Quality Commission Registration and Rating) of this Invitation to Tender Documents for more details of this essential requirements.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The contract will be for an initial 2 years, with the option to extend for any period(s) up to a maximum of a further 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The tender can be found on the Authority’s Oracle Sourcing Portal’s under the RFQ Number: 15220778. Amended versions of the tender are denoted at the end of the RFQ Number by a comma followed by an amendment number. Search results will display any and all amended versions of the tender. The latest version is determined as being the RFQ Number with the highest amendment number. You may only make a submission against the latest amendment. Where you have made a submission against a tender that is subsequently amended you will be required to resubmit prior to the submission deadline.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

It is an essential requirement that tenderers are registered with the CQC in England for the Regulated Activity of Personal Care. Please see Section 18 (care quality commission registration and rating) of this Invitation to Tender documents for more details of this essential requirements.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/12/2018
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 07/12/2018
Local time: 14:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice — High Court
United Kingdom
Telephone: +44 2079476000Internet address: https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Lancashire County Council
United Kingdom

VI.5)Date of dispatch of this notice: