Facilities management and property related services
Facilities management and property related services for the Foreign and Commonwealth Office’s Diplomatic (office and residential) properties in France (Paris, Bordeaux, Marseille, Lyon and Strasbourg) with the possible need to provide the same services in Spain (9 locations), Portugal (2 locations) and Italy.
United Kingdom-London: Building and facilities management services
Section I: Contracting authority/entity
Foreign and Commonwealth Office
Old Admiralty Office
Contact point(s): Gaju Rathod
SW1A 2PA London
Telephone: +44 2070081465
General address of the contracting authority/entity: www.fco.gov.uk
Address of the buyer profile: https://fco.bravosolution.co.uk (requires registration), navigate to Project 219 / PQQ 161
Electronic access to information: www.fco.bravosolution.co.uk
Electronic submission of tenders and requests to participate: www.fco.bravosolution.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 18: Building-cleaning services and property management services
NUTS code FR
Indicative costings for Spain, Portugal and Italy will be requested in the invitation to tender.
The contract length will be for 3 years with an option to extend for a further 2 years.
79993000, 50000000, 90910000, 70330000, 79993100, 50712000, 70332200, 45259000, 90911000, 90919200, 90911200, 50700000, 50710000, 50711000, 71421000, 70000000, 79992000, 55520000
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
The contracting authority/entity may oblige the successful tenderer to award all or certain subcontracts through the procedure set out in Title III of Directive 2009/81/EC
Portfolio Management, Asset Management, Property Management.
help desk and management information system, performance management and reporting, financial management and administration, procurement and supply chain management, quality, safety, health and environment and compliance, disaster recovery and contingency management, landlord liaison, space management, sustainability.
hard fm services.
building engineering services, building fabric management, projects and works, grounds maintenance.
soft fm services.
reception, room booking, cleaning and laundry, catering, security services, pest control, mail and porterage, office support services, furniture management.
residential management services.
residential property management and maintenance, call-off services.
Description of these options: The contract will include an option for the successful supplier to continue to provide the services under this contract for the Authority’s diplomatic properties in France only for an additional maximum period of up to 2 years or to provide some or all of the services procured under this competition to the Authority for its diplomatic properties in Spain and/or Portugal and/or Italy in addition to the services that are provided for France. Other co-located UK Government Departments and missions may also take the benefit of the services provided under the contract.
Number of possible renewals: Range: between 1 and 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
Section III: Legal, economic, financial and technical information
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
Candidates will be required to answer these questions as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
As stated in the Pre Qualification Questionnaire (PQQ).
Section IV: Procedure
Prior information notice
Notice number in the OJEU: 2013/S 30-047108 of 12.2.2013
Section VI: Complementary information
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://fco.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
To view this notice, please click here:
GO Reference: GO-2013819-PRO-5048173
VI.5)Date of dispatch of this notice:19.8.2013