Facilities Management, Building Repairs and Cleaning Tender London

Facilities Management, Building Repairs and Cleaning Tender London

The London Borough of Sutton (Sutton Council) is seeking expressions of interest from suitably qualified organisations for the provision of Facilities Services to the Councils corporate portfolio and buy back schools, in three specific work streams (Lots).

UK-Carshalton: Repair and maintenance services of building installations

2013/S 039-062777

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Sutton
25 Denmark Road
For the attention of: Tony Edmonds
SM5 2JG Carshalton
UNITED KINGDOM
Telephone: +44 2087704926
E-mail: tony.edmonds@sutton.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Facilities Services to the Councils corporate portfolio and buy back schools, in three specific work streams (Lots)
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: London Borough of Sutton, Surrey.
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The London Borough of Sutton (Sutton Council) is seeking expressions of interest from suitably qualified organisations for the provision of Facilities Services to the Councils corporate portfolio and buy back schools, in three specific work streams (Lots)
1) Repairs and Maintenance – The provision of a responsive maintenance service operating day to day repairs 24/7 together with a comprehensive planned maintenance service for all mechanical, electrical and building fabric installations. The service provider will also be required to carry out small projects up to GBP 50 k arising from the core activity. The annual value of the R&M service is in the range of GBP 0,9 m – GBP 1,4 m
2) Building Cleaning – The provision of a comprehensive building cleaning contract including window cleaning operating to suit individual buildings operational pattern. The contract will include all cleaning activity, materials and domestic supplies and will also incorporate such items as deep cleans, body spills and deep cleans of school kitchen. The annual value of the building cleaning service is in the range of GBP 0,8 m – GBP 1,5 m
3) Facility Management – The provision of a responsive building management facility service operating 24 hours 365 day a year incorporating a Helpdesk to serve all three work streams and covers Security (day time and responsive out of hours), caretaking, postal services, building management and reception and function services together with management of a number of soft services including confidential waste, stationery supplies, document storage, furniture purchasing and disposals and room bookings. The annual value of the Facility Management service is in the range of GBP 1,0 m – GBP 1,5 m
Organisations can express an interest for a single lot, or a combination of lots. If applying for more than one lot organisations will need to state very clearly which lots they are applying. If applying for more than one lot you must provide a response to each question for each lot applying.The contract will initially be for a period of 7 years commencing on 1.4.2014 with the option to extend the contract for a further 3 years.
The Council is tendering this contract through the London Tenders e-tendering portal, our preferred method of advertising and managing contract opportunities. Prospective Tenderers are advised to register their interest by going to https://www.londontenders.org/procontract/supplier.nsf

Social benefits shall be relevant to this contract and the appointed supplier will be required to actively participate in achieving these objectives. Contract performance conditions will relate to social, environmental and environmental considerations. The suppliers’ technical ability to meet these requirements shall be assessed at the pre-qualification stage and will form part of the contract award criteria.
Sutton Council currently contracts with a diverse group of voluntary, statutory and private sector providers and encourages a range of organisations, regardless of size, to apply for this provision. We are committed to creating jobs and training opportunities though our supply chain.
A pre-qualification questionnaire is available on the portal which the Council shall evaluate to identify the shortlisted suppliers to be invited to tender.
It is the opinion of the London Borough of Sutton that TUPE will apply to this Contract in respect of all three lots.
The Council shall not be bound to accept the lowest cost or any tender. The award of contract shall be based on the most economically advantageous tender submitted.
Deadline for expressions of interest and submission of a completed pre-qualification questionnaire is 9:00 hours on Monday 25.3.2013.

II.1.6)Common procurement vocabulary (CPV)

50700000, 50710000, 50750000, 50800000, 64110000, 79710000, 79993100, 90911300, 90919200, 90919300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Refer to 11.1.5 for full advertisement.
Estimated value excluding VAT:
Range: between 2 700 000 and 4 400 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Repairs and Maintenance

1)Short description

The provision of a responsive maintenance service operating day to day repairs 24/7 together with a comprehensive planned maintenance service for all mechanical, electrical and building fabric installations. The service provider will also be required to carry out small projects up to GBP 50 k arising from the core activity. The annual value of the R&M service is in the range of GBP 0,9 m – GBP 1,4 m.
2)Common procurement vocabulary (CPV)

50700000, 50710000, 50750000, 50800000, 64110000, 79710000, 79993100, 90911300, 90919200, 90919300

3)Quantity or scope

xxxx
4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Building Cleaning

1)Short description

The provision of a comprehensive building cleaning contract including window cleaning operating to suit individual buildings operational pattern. The contract will include all cleaning activity, materials and domestic supplies and will also incorporate such items as deep cleans, body spills and deep cleans of school kitchen. The annual value of the building cleaning service is in the range of GBP 0,8 m – GBP 1,5 m.
2)Common procurement vocabulary (CPV)

50700000, 50710000, 50750000, 50800000, 64110000, 79710000, 79993100, 90911300, 90919200, 90919300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Facility Management

1)Short description

The provision of a responsive building management facility service operating 24 hours 365 day a year incorporating a Helpdesk to serve all three work streams and covers Security (day time and responsive out of hours), caretaking, postal services, building management and reception and function services together with management of a number of soft services including confidential waste, stationery supplies, document storage, furniture purchasing and disposals and room bookings. The annual value of the Facility Management service is in the range of GBP 1,0 m – GBP 1,5m.
2)Common procurement vocabulary (CPV)

50700000, 50710000, 50750000, 50800000, 64110000, 79710000, 79993100, 90911300, 90919200, 90919300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to pre-qualification questionnaire and tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contract shall be subject to the law and jurisdiction of the Courts of England. If a group of companies or bodies is awarded the contract, they shall be jointly and severably liable for the performance of the contract. Refer to pre-qualification questionnaire and tender documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Refer to pre-qualification questionnaire and tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Pre-Qualification questionnaire and tender documentation refers.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Pre-Qualification questionnaire and tender documentation refers.
As addressed in advertisement 11.1.5.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 18
Objective criteria for choosing the limited number of candidates: As addressed in the Pre-Qualification questionnaire and tender documentation and as addressed in advertisement 11.1.5.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

DNWC-94NJCV.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

25.3.2013 – 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

The Authority is tendering this contract thorough the London Tenders Portal. Prospective tenderers are advised to register their interest by going to http:/www.londontenders.org selecting Sutton Council, entering the following contract ID: DNWC-94NJCV.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 days standstill period prior to the award of the contract and will be communicated to all tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Authority before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.2.2013